City Council

City of Murfreesboro City Council- Regular Session Thursday, March 7, 2024, at 6:00 pm City Council Chambers T E N N ES S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, March 7, 2024. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade and Shawn Wright were absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder I Finance Director Darren Gore, Assistant City Manager/ Water Resources Director (until 7/1/2024) Sam Huddleston, Assistant City Manager Matthew Blomeley, Assistant Planning Director Dr. Trey Duke, Director of Murfreesboro City Schools Michael Bowen, Chief of Police Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland confirmed that no speakers signed up for public comment on actionable agenda items and moved to the next item on the agenda. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Lease for Wee Care Day Care (Administration) 2. Town Creek Task Orders 11-12 (Planning) 3. 2140 Thompson Lane Renovations Change Order No. 2 (Project Development) 4. Banner Over Main Street Request - Exchange Club of Rutherford County (Street) 5. Asphalt Purchases Report (Water Resources) 6. SRWTP Distribution Isolation Valves Replacement Project (Water Resources) City Council Meeting Minutes March 7, 2024, 6:00 pm Page 1 of 11  Mr. Maxwell made a motion to approve t he Consent Agenda. Ms. Averwater seconded t he motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None Old Business Land Use Matters 7. Ordinance 24-OZ-02 Rezoning property along Medical Center Parkway (Second and Final Reading) (Planning). The ordinance titled, "ORDINANCE 24-OZ-02 amending the Zoni ng Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 31.3 acres located along Medical Center Parkway, Williams Drive and Tune Avenue from Mixed Use (MU), Gateway Design Overlay Three (GDO-3) District and Planned Signage Overlay (PSO) District to Planned Unit Development (PUD) District (Fountains at Gateway PUD), Gateway Design Overlay Three (GDO-3) District and Planned Signage Overlay (PSO) District; Hearthstone Properties, applicant, [2023-421]" whic h passed its first reading on February 22, 2024, was offered for passage on second and final reading. Mr. Maxwell made a motion to approve Ordinance 24-OZ-02 on second and fina l readi ng. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None New Business Resolution 8. Resolution 24-R-02 FY24 Budget Amendment # 6 (Sc hools). Dr. Trey Duke, Director of Murfreesboro City Schools, presented a Council Communicat ion requesting approval of Resolution 24-R-02 amending the FY24 Schools Central Cafeteria Fund and General Purpose Fund to budget additional revenue from USDA and donations for the Robotics Program. The resolution titled, "RESOLUTION 24-R-02 amending the Fiscal Year 2024 (hereaft er "FY2024") Murfreesboro City Schools Budget (6th Amendment)" was offered for passage on its first and only reading. Ms. Averwater made a motion to approve Resolution 24-R-02. Ms. Scales Harris seconded t he motion. Upon roll call, the motion was passed bythefollowingvote: City Counc il Meeting Minutes Ma rch 7, 2024, 6:00 pm Page 2 of 11  Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None Land Use Matters 9. Plan of Services, Annexation, and Zoning for property along Blackman Road (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication and documents regarding the plan of services, annexation and zoning of approximately 21.4 and 20.3 acres, respectively, located along the west side of Blackman Road north of Burnt Knob Road {near the Shelton Square Development). The public hearing resolution titled, "RESOLUTION 24-R- PH-03 fixing the time for Public Hearings to consider (1) adoption of a Plan of Services for and annexation of approximately 21.4 acres located along Blackman Road, including approximately 1,265 linear feet of Blackman Road right-of-way and (2) zoning of approximately 19.6 acres located along Blackman Road to Planned Residential Development (PRO) District (The Village PRD - approx. 14.91 acres) and Planned Commercial Development (PCD) District (The Village PCD - approx. 4.71 acres); which have been proposed to be annexed to the City of Murfreesboro, Tennessee, Bob Parks and 360 Development, applicants [2023-507 & 2023-420]" was adopted by City Council on January 25 , 2024 and set the public hearing date. Notice of public hearing was published in the Murfreesboro Poston February 20, 2024. Mr. Blomeley stated that a public hearing was required on the matter. 9a. Public Hearing: Plan of Services and Annexation. Mayor McFarland initiated a public hearing, welcoming comments on the plan of services and annexation and provided instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak. Consequently, Mayor McFarland concluded the public hearing. 9b. Resolution 24-R-PS-03 Plan of Services. The resolution titled, "RESOLUTION 24-R-PS- 03 to adopt a Plan of Services for approximately 21.4 acres located along Blackman Road, including approximately 1,265 linear feet of Blackman Road right-of-way, Bob Parks, applicant [2023-5071" was offered for passage on its first and only reading. Vice Mayor Shacklett made a motion to approve Resolution 24-R-PS-03 on first and only reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland City Council Meeting Minutes March 7, 2024, 6:00 pm Page 3 of 11  Nay: None 9c. Resolution 24-R-A-03 Annexation. The resolution titled, "RESOLUTION 24-R-A-03 to annex approximately 21.4 acres located along Blackman Road, including approximately 1,265 linear feet of Blackman Road right-of-way (Tax Map 78, Parcel 3.02 - 3.4 acres; Tax Map 78, Parcel 3.03 - 16.0 acres; Tax Map 78, Parcel 3.19 - 0.43 acres; Tax Map 78, Parcel 3.20 - 0.46 acres; Blackman Road Right-of-Way- 1,265 linear feet); and to incorporate the same within t he corporat e boundaries of the City of Murfreesboro, Tennessee, Bob Parks, applicant [2023-507)" was offered for passage on its first and only reading. Vice Mayor Shacklett made a motion to approve Resolution 24-R-A-03 on first and on ly reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None 9d. Public Hearing: Zone 20.3 acres. Matthew Blomeley, Assistant Planning Director, presented information about the request to zone the 20.3 acres to The Village PRD (Planned Residential Development) and The Village PCD (Planned Commercial Development), simultaneous with annexation. Mr. Blomeley introduced Matt Taylor, of SEC. Mr. Taylor presented a PowerPoint presentation regarding The Village, a Planned Residential Development and Planned Commercial Development, including an overview, site design, detached building design, commercial buildi ng design, landscape design, amenity design, allowable uses, access, and exceptions. Mayor McFarland initiated a public hearing, welcoming comments on the zoning and provided instructions for those wishing to speak. Despite sufficient t ime for input, no attendees expressed a desire to speak. Consequently, Mayor McFarland concluded the public hearing. 9e. Ordinance 24-OZ-03 (First Reading). The ordinance titled, " ORDINANCE 24-02-03 amending the Zoning Ord inance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 19.6 acres along Blackman Road as Planned Residential Development (PRO) District (The Village PRD - approx. 14.91 acres) and Planned Commercial Development (PCD) District (The Village PCD - approx. 4.71 acres) simultaneous with annexation; 360 Development, applicant [2023-420)" was offered for passage on first reading. City Council Meeting Minutes March 7, 2024, 6:00 pm Page 4 of 11  Ms. Scales Harris made a motion to approve Ordinance 24-OZ-03 on first reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None 10. Plan of Services, Annexation, and Zoning from property along Veterans Parkway (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication and documents regarding the plan of services, annexation and zoning of approximately 112.5 and 106.4 acres respectively, located along Veterans Parkway east of Saint Andrews Drive. The public hearing resolution titled, "RESOLUTION 24-R-PH-04 fixing the time for Public Hearings to consider (1) adoption of a Plan of Services for and annexation of approximately 112.5 acres located along Veterans Parkway, including approximately 1,475 linear feet of Veterans Parkway right-of- way and (2) zoning of approximately 106.4 acres located along Veterans Parkway to Planned Residential Development (PRD) District (Prater Farms PRD); which have been proposed to be annexed to the City of Murfreesboro, Tennessee, Kathy Davis, Howard Barley Yeargan, Randall Robinson, Jr., and Ole South Properties, applicants [2023-506 & 2023-419]" was adopted by City Council on January 25, 2024 and set the public hearing date. Notice of public hearing was published in the Murfreesboro Post on February 20, 2024. Mr. Blomeley stated that a public hearing was required on the matter. 10a. Public Hearing: Plan of Services and Annexation. Mayor McFarland initiated a public hearing, welcoming comments on the plan of services and annexation and provided instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak. Consequently, Mayor McFarland concluded the public hearing. 10b. Resolution 24-R-PS-04 Plan of Services. The resolution titled, " RESOLUTION 24-R- PS-04 to adopt a Plan of Services for approximately 112.5 acres located along Veterans Parkway, including approximately 1,475 linear feet of Veterans Parkway right-of-way, Kathy Davis, Howard Barley Yeargan, and Randall Robinson, Jr., applicants [2023-2061" was offered for passage on its first and only reading. Mr. Maxwell made a motion to approve Resolution 24-R-PS-04 on first and only reading. Ms. Averwater seconded the motion. Upon roll ca ll, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland City Council Meeting Minutes March 7, 2024, 6:00 pm Page 5 of 11  Nay: None 10c. Resolution 24-R-A-04 Annexation. The resolution titled, "RESOLUTION 24-R-A-04 to annex approximately 112.5 acres located along Veterans Parkway, including approximately 1,475 li near feet of Veterans Parkway right-of-way (Tax Map 124, Parcel 4.00- 24.05 acres; Tax Map 124, Pa rcel 28.00 (portion) - 69.22 acre; Tax Map 124, Parcel 28.01 - 1.00 acre; Tax Map 124, Parcel 35.00 (portion) - 15.21 acres, Veterans Parkway Right-of-Way - 1,475 linear feet); and to incorporate the same within the corporate boundaries of t he City of Murfreesboro, Tennessee, Kathy Davis, How ard Barley Yeargan and Randall Robinson, Jr., applicants [2023-506]" was offered for passage on its first and only reading. Mr. Maxwell made a motion to approve Resolution 24-R-A-04 on first and only reading. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None 10d. Public Hearing: Zone 106.4 acres. Matthew Blomeley, Assistant Planning Director, presented information about the request to zone the 106.4 acres t o Prater Farms PRO (Planned Residential Developme nt), simultaneous with annexation a small area would be annexed into the City on the bulk-zoning RS-15 (Single Family Residential Fifteen). Mr. Blomeley introduced Matt Taylor, of SEC. Mr. Taylor presented a PowerPoint present ation regarding Prater Farms, a Planned Residential Development, including an overview, site design, detached lot home design, detached HPR home design, attached building design, landscape design, amenity design, access, and exceptions. Mayor McFarland initiated a public hearing, welcoming comment s on t he zoning and provided instructions for those wishi ng to speak. Despite sufficient time for input, no attendees expressed a desire to spea k. Consequently, Mayor McFarland concluded the public hearing. 10e. Ordinance 24-OZ-04 (First Reading). The ordinance titled , " ORDINANCE 24-OZ-04 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 106.4 acres located along Veterans Parkway to Planned Residential Development (PRD) District (Prater Farms PRD), simultaneous with annexation ; Ole South Properties, applicant [2023-419)" was offered for passage on first reading. City Council Meeting Minutes March 7, 2024, 6:00 pm Page 6 of 11  Ms. Scales Harris made a motion to approve Ordinance 24-02-04 on first reading. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None 11. Rezoning property along Southgate Boulevard (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication regarding zoning of approximately 3.97 acres located at the southwest corner of Southgate Boulevard and Westgate Boulevard. A public hearing date was set by the City Manager and notice of public hearing was published on February 20, 2024, in the Murfreesboro Post. Mr. Blomeley stated that a public hearing was required on the matter. Mr. Blomeley introduced Matt Taylor, of SEC. Mr. Taylor presented a PowerPoint presentation regarding Westgate Commons, a Request for Zon ing including existing conditions, proposed conceptual site plan, proposed PUD fending and ingress/egress, architectural characteristics, elevation views, sample photos of existing facilities and exception summary. 11 a. Public Hearing: Zone 3.97 acres. Mayor McFarland initiated a public hearing, welcoming comments on the zoning and provided instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak. Consequently, Mayor McFarland concluded the public hearing. 11b. Ordinance 24-02-05 (First Reading). The ordinance titled, "ORDINANCE 24-02-05 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 3.97 acres located along Southgate Boulevard and Westgate Boulevard from Commercial Fringe (CF} District and Highway Commercial (CH} District to Planned Unit Development (PUD) District (Westgate Commons PUD); Southgate Developers, LLC, applicant, [2023-422]" was offered for passage on first reading. Mr. Maxwell made a motion to approve Ordinance 24-OZ-05 on first reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None City Council Meeting Minutes March 7, 2024, 6:00 pm Page 7 of 11  12. Amending the Zoning Ordinance - EV Parking Spaces (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication requesting Council amend the Zoning Ordinance regarding the design of electric vehicle (EV) parking spaces and pertaining to Appendix A, Sections 2, 7, 26 and Chart 2 endnotes. A public hearing date was set by the City Manager and notice of public hearing was published on February 20, 2024, in the Murfreesboro Post. Mr. Blomeley stated that a public hearing was required on the matter. Discussion ensued. Mr. Blomeley clarified that EV parking spaces would be voluntary, not mandatory. Within the last year, Planning staff have received approximately 15-20 sites requesting retrofitting their parking lots for EV parking and currently there is no guidance about how to help the applicants. This amendment will provide the guidance needed to assist applicants. 12a. Public Hearing: Amend the Zoning Ordinance. Mayor McFarland initiated a public hearing, welcoming comments on the zoning and provided instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak. Consequently, Mayor McFarland concluded the public hearing. 12b. Ordinance 24-0-06 (First Reading). The ordinance titled, "ORDINANCE 24-0-06 amending Murfreesboro City Code Appendix A, Zoning, Sections 2, 7, 26 and Chart 2 Endnotes, dealing with electric vehicle (EV) parking spaces, City of Murfreesboro Planning Staff, applicant [2023-804]" was offered for passage on first reading. Ms. Averwater made a motion to approve Ordinance 24-0-06 on first reading. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Shane McFarland Nay: Austin Maxwell On Motion 11. Purchase of Vigilant License Plate Recognition Camera System and TDOT Permit Application (Police). Michael Bowen, Chief of Police, presented a Council Communication requesting approval to enter a contract with Motorola Solutions , Inc. for the purchase of Vigilant LPR Camera Systems and to approve the permit application required to be filed with TDOT. The proposed expense of $371,813 is for a five-year contract and is funded by the Violent Crime Intervention Fund. Mr. Maxwell made a motion to approve the contract with Motorola Solutions, Inc. and to proceed with the application process with TOOT. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: City Council Meeting Minutes March 7, 2024, 6:00 pm Page 8 of 11  Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None 12. Robert Rose Renovations Change Orders No. 1 and No. 2 (Project Development). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication requesting approval of Change Orders No. 1 and No. 2 to the construction contract with Rock City Construction Company, LLC for renovations at the new Murfreesboro Water Resources Department (MWRD) Administration Building at 316 Robert Rose Drive. The amount of the change orders, $122,681, will be funded through MWRD's working capital reserves. Mayor McFarland commented that doing this project as a remodel instead of a new build is saving ta xpayers several million dollars, despite a few change orders. Ms. Averwater made a motion to approve the Change Orders No. 1 and No. 2 to the construction contract with Rock City Construction Company, LLC. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None 13. Butler Drive Sewer Forcemain Installation (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication requesting approval of funding for the construction of a sewer forcemain extension in conjunction with the City's Butler Drive realignment project t o provide san itary sewer service to the area. The expense of $284,032 will be funded from MWRD's working capital reserves. Ms. Averwater made a motion to approve the request for funding. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None Board and Commission Appointments No board and commission appointments were presented. Licensing 16. Beer Permits (Finance). Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication regarding Beer Permits. The following were offered for approval: City Council Meeting Minutes March 7, 2024, 6:00 pm Page 9 of 11 Regular Beer Permits • Mi Patria Mexican Restaurant II, 2896 S. Rutherford Boulevard (Restaurant, Ownership/ Name Change) • Golden Lanzhou Bowls Inc., 2053 Lascassas Pike (Restaurant, New Location) Special Event Beer Permits • Center for the Arts, Inc. o Backstage Bash - Fund raising Event, 11 o W. College Street, April 20, 2024 Applicants met requirements for the permits and were recommended for approval pendi ng final building and codes inspections for the Regular Beer Permits and Special Event Permit issuance for the Special Event Beer Permit. Ms. Averwater made a motion to approve the Beer Permits. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None Payment of Statements Mayor McFarland stated there were two statements to be paid, one for S&W Contracting Co. for $144,231.96 and $147,978.00 to be paid from the General Fund State Street Aid FY24 Operat ing Budget. This was for installation of new traffic signals along Veterans Parkway using the City's contract with S&W. Ms. Averwater made a motion to approve the Payment of Statements. Ms. Sca les Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shane McFarland Nay: None Other Business Future Council Meetings. Craig Tindall, City Manager, stated the next Council meeting would be next week Thursday, March 14, 2024, at 11 :30 a. m. for a workshop meeting. Booster Clubs and Turf Fields. Mr. Maxwell asked City staff if there was a standard to provide to booster clubs regarding constructing turf fields at local high schools. Sam Huddleston, Assistant City Manager, explained the procedures regarding land disturbance, permitting requirements and review process. Mayor McFarland and Mr. Maxwell asked Mr. Huddleston to research what happened with the different high school when they each transitioned to turf, to ensure all schools are being treated fairly. City Council Meeting Minut es March 7, 2024, 6:00 pm Page 10 of 11 Adjourn There being no further business, Mayor McFarland adjourned this meeting at 7:13 p.m. SHANE MCFARLAND MAYOR ATTEST: TUCKER - '------=-. ::CORDER/ CHIEF FINANCIAL OFFICER APPROVEDBYCOUNCJL, lflaJj- l']{J}.:f; City Council Meeting Minutes March 7, 2024, 6:00 pm Page 11 of 11