City Council

City of Murfreesboro City Council- Workshop Regular Session Thursday, April 11, 2024 at 11 :30 am T EN N ES S EE Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :30 a.m. on Thursday, April 11 , 2024. Council Members Present Mayor Shane McFarland - Presiding Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright Jami Averwater was absent and excused from the meeting. City Representatives Present Craig Tindall, City Manager Adam Tucker, City Attorney Jennifer Brown, City Recorder I Finance Director Erin Tucker, Budget Director Darren Gore, Assistant City Manager/ Water Resources Director Sam Huddleston, Assistant City Manager Nate Williams, Executive Director of Recreational Services Angela Jackson, Executive Director of Strategic Services Karen Lampert, Grant Manager Greg McKnight, Executive Director of Development Raymond Hillis, Executive Director of Public Works Chris Griffith, Executive Director of Public Infrastructure Chad Geh rke, Airport Director Randolph Wilkerson, Human Resources Director Rhonda Darnell, Assistant Human Resources Director Cathy Smith, Purchasing Director Brad Hennessee, Facilities Maintenance Director Kristy Burton, Executive Assistant Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items There were no pre-registered speakers for public comment on actionable agenda items. Mayor McFarland asked if there were any registered speakers for public comment on actionable City Council Workshop Meeting Minutes Apri l 11, 2024, 11:30 am Page 1 of6 agenda items. Jennifer Brown, City Recorder/ Finance Director, indicated no one had registered to speak. Action Items 1. Opioid Remediation Funds Spending Plan (Administration). Karen Lampe rt, Grant Manager, presented a Council Communication requesting approval of the Opioid Remediation Funds Spending Plan to support the Co-Responder Program. Ms. Lampert provided a summary of services the Co-Responder Program has provided over the past few years. The Co-Responder Program has proven highly beneficial in assisting the Murfreesboro Police Department (MPD) in handling multiple situations involving individuals who require assistance that cannot be solely addressed by law enforcement. The Opioid Remediation Funds of $290,115, plus future installments, will be allocated to the Murfreesboro Police Department to support the Co- Responder Program. Discussion ensued. Vice Mayor Shacklett made a motion to approve the Opioid Remediation Funds Spending Plan. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 2. Burnt Knob/Manson/Blackman Intersection Professional Services Agreement (Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication requesting approval of a Professional Services Contract with Kimley Horn, Inc. (Project Order Number 118073200-02) for the Burnt Knob/Manson/Blackman Intersection Project and reallocation of CIP proceeds from Butler Drive for design and right-of-way. With the continued growth on the west side of 1-24 and the construction of the new County elementary school near the intersection of Baker Road and Blackman Road , staff reviewed conceptual improvements to the Burnt Knob, Manson Pike, and Blackman Road intersection. The expense of $413,500 is funded by reallocated FY21 CIP bond and loan proceeds. Mr. Wade made a motion to approve the Kimley Horn, Inc. Professional Services Agreement (Project Order Number 118073200-02) and reallocation of CIP proceeds. Mr. Wright seconded t he motion. Upon roll call, the motion was passed bythefollowingvote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland City Council Workshop Meeting Minutes Apri l 11, 2024, 11 :30 am Page 2 of 6  Nay: None 3. Siegel Park Playground Replacement (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication requesting approval of an agreement with Landscape Structures, Inc. and reallocation of CIP funds. Purchase of the playground equipment will be done through the Sourcewell contract. The expense of $270,142 is funded by the FY21 and FY22 Siegel Park CIP budget, including a reallocation of $330,000 from FY21 and FY22 Barfield Crescent Park Playground/Ballfield Improvements CIP Budget. Mr. Maxwell made a motion to approve the agreement with Landscape Structures, Inc. and the CIP Fund reallocation. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 4. Development Agreement with Rutherford County for Transfer Station (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Dfrector, presented a Council Communication requesting approval of a Development Agreement with Rutherford County for extending water and sewer services to property outside the City limits for operating a municipal solid waste transfer station on its landfill property off Landfill Road in the Walter Hill community. The Water Resources Department will collect a one-time capacity connection fee of approximately $70,000 and an ongoing monthly revenue of around $2,000, consistent with City fee policies. Mr. Wright made a motion to approve the Development Agreement with Rutherford County for Water and Sewer Service to Property Outside the City Limits for a transfer station. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 5. Development Agreement with Rutherford County for Plainview Public Health and Safety Building (Water Resources). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication requesting Council approval of a Development Agreement with Rutherford County tor extending water and sewer services to property outside the City limits and allowing a proposed Public Health and Safety Building to tie to t he preexisting sanitary sewer serving Plainview Elementary School. The Water Resources Department will collect City Council Workshop Meeting Minutes April 11 , 2024, 11 :30 am Page 3 of 6  a one-time capacity connection fee yet to be determined and an ongoing monthly revenue for providing sewer services at 1.5 times normal inside City sewer rates. Ms. Scales Harris made a motion to approve the Development Agreement with Rutherford County for Water and Sewer Service to Property Outside City Limits for the Plainview Public Health and Safety Building. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Minutes 6. Minutes of City Council Meetings October 20, 2022, through November 3, 2022 (Finance). Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication regarding approval of the following City Council meeting minutes. The meeting minutes were not read aloud but were presented for approval as part of the agenda pacl<et. Historical Minutes October 20, 2022 (Regular Meeting) November 3, 2022 (Public Comment Meeting) November 3, 2022 (Regular Meeting) Mr. Wright made a motion to approve the minutes. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Workshop Items 7. CIP Transfers (Finance). Jennifer Brown, City Recorder/ Finance Director, presented a Council Communication and documents regarding notification of CIP transfers. Transfers include transfer of CIP Funds between the Bond Fund and General Fund. The transfer of CIP Funds will have no effect on the GIP Funds balance. No action was needed. 8. February 2024 Dashboard {Finance). Erin Tucker, Budget Director, presented a Council Communication and documents regarding February 2024 Dashboard. No action was needed. Board and Commission Appointments No Board and Commission Appointments were presented. City Council Workshop Meeting Minutes April 11, 2024, 11 :30 am Page 4 of 6  Licensing 9. Beer Permits {Finance). Jennifer Brown, Finance Director, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permits • Quick Stop Mercado, 760 East Northfield Boulevard (Ownership Change, Grocery/Market) Applicant met requirements for the Beer Permit and was recommended for approval pending final building and codes inspections. Mr. Wade made a motion to approve the Beer Permit. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business CIP Reallocation. Erin Tucker, Budget Director, presented a Council Communication requesting approval to reallocate County Shared Bond proceeds. A reallocation of $10,000 is requested from the Schools Transportation Facility for the final payment for Overall Creek Elementary School. Final payment was withheld until correction of a construction issue. The issue has been resolved, and final payment is owed to the contractor. Mr. Wade made a motion to approve the CIP reallocation. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Amendment of Employment Agreement with Craig Tindall. Mayor McFarland presented an employment agreement amendment regarding Craig Tindall's transition in his role of City Manager to Special Counsel. As Special Counsel, he will handle specific roles detailed in the agreement. Mr. Wright made a motion to approve the Amendment to the Employment Agreement with Craig Tindall. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: City Council Workshop Meeting Minutes April 11, 2024, 11 :30 am Page 5 of 6  Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None City Manager Internal Search Timeline. Mayor McFarland presented a recommended timeline for an internal search for the next City Manager. Mayor McFarland proposed all internal applications be submitted to the Human Resources Department from April 15-30, 2024. Interviews are recommended to take place with Council and the Executive Team from May 1-17, 2024. Council will meet for selection between May 22-30, 2024. The month of June would be available for the selected candidate to work with Craig Tindall on the budget process. The suggested effective date for the new City Manager is July 2, 2024. lf Council decides against internal candidates, then the process for an external candidate will begin. Council conceded the suggested timeline. City Schools Board Members Compensation. Vice Mayor Shacklett serves as a liaison to the Murfreesboro City School Board. He stated members of the School Board comm it significa nt amounts of time to workshops, meetings, and trainings. He requested Council direct Adam Tucke r, City Attorney, to draft an ordinance to increase School Board membe r compensation. Council concurred and directed Mr. Tucker to draft an ordinance. Mr. Tucker will meet with Dr. Trey Duke, City Schools Director, to discuss. Mayor McFarland thanked Craig Tindall for his accomplishments, work and service to the City during his tenure as City Manager. Upcoming Council Meeting. Craig Tindall, City Manager, stated the next Council Meeting will be held on Thursday, April 18, 2024. Ms. Scales Harris stated she will not be in attendance. Vice Mayor Shacklett and Mayor McFarland reminded Council that Thursday, April 18, 2024, at 11 :00 a.m. is the dedication of Oakland Court for Murfreesboro Housing Authority. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 12:29 p.m. SHANE MCFARLAND MAYOR ATTEST: ru~ -- ~ CITY RECORDER/ CHIEF FINAN IAL OFFICER City Council Workshop Meeting Minutes April 11, 2024, 11 :30 am Page 6 of 6