City Council

City of Murfreesboro City Council- Regular Session Thursday, April 18, 2024, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at it s regular meeting place in the Council Chambers at City Hall at 6:01 p.m. on Thursday, April 18, 2024. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Bill Shacklett Kirt Wade Shawn Wright Austin Maxwell was absent and excused from this meeting. City Representatives Present Craig Tindall, City Manager Kelley Blevins Baker, Chief Deputy City Attorney Amanda DeRosia, Accounting Manager Darren Go re, Assistant City Manager/ Water Resources Director Sam Huddleston, Assistant City Manager Matthew Blomeley, Assistant Planning Director Michael Bowen, Chi ef of Police Steve Jarrell, Deputy Chief of Police Karen Lampert, Grant Manager Raymond Hillis, Executive Director of Public Works Greg McKnight, Executive Director of Development Brad Hennessee, Facilities Maintenance Director Trey Adams, Golf Director Matt Jarratt, Director of Information Technology Kristy Burton, Executive Assistant Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Mr. Wright commenced the meeting with a prayer followed by the Pledge of Allegiance. Mayor McFarland read a letter from Mr. Maxwell regarding awarding the Mitchell Maxwell Scholarship to eleven Rutherford County High School seniors. Ceremonial Items Proclamation: Middle Tennessee Christian School Football Team. Mayor Shane McFarland presented a Proclamation to Middle Tennessee Christian School Football Team who reached an exceptional pinnacle of success by clinching the coveted Tennessee Secondary School City Council Meeting Minutes April 18, 2024, 6:00 pm Page 1 of7  Athletic Association (TSSAA) Division II-A State Football Championship. Mayor Shane McFarland, on behalf of the entire City Council, proclaimed April 18, 2024, as a day to honor and recognize the accomplishments of Middle Tennessee Christian School Football Team. Public Comment on Actionable Agenda Items Mayor McFarland asked if there were any registered speakers for public comment on actionable agenda items. Amanda DeRosia, Accounting Manager, indicated no one had registered to speak and moved to the next item on the agenda. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Mandatory Referral for Dedication of an Electric Easement along Cason Lane (Planning) 2. Mandatory Referral for Dedication of an Electric Easement Along Overall Street (Planning) 3. Master Services Agreement with Flock Group, Inc. (Police) 4. Main Street Banner Request {Street) 5. Asphalt and Concrete Purchase Report (Street) 6 . Transportation Equipment Rebate Terms and Conditions (Transportation) 7. TOOT Salem Hwy Widening Phase 3 - Sewer Easement Offers (Water Resources) Mr. Wade made a motion t o approve the Consent Agenda. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye : Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Old Business Land Use Matters 8. Ordinance 22-02-48 Rezoning Property Along Memorial Blvd. and Haynes Haven Lane (Second and Final Reading) (Planning). The ordinance titled, " ORDINANCE 22-OZ-48 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the zoning of approximately 22 acres located at 1925 and 1927 Memorial Boulevard to rezone approximately 5.4 acres from Single Family Residentia l Fifteen (RS-15) District to Planned Unit Development (PUD) District and to amend the use of approximately 16.6 acres of the existing Adams Place PUD; AdamsPlace, LLC, applicant, [2022- 420]" which passed its first reading on April 4, 2024, was offered for passage on second and fina l reading. City Council Meeting Minutes April 18, 2024, 6:00 pm Page 2 of 7  Mr. Wright made a motion to approve Ordinance 22-OZ-48 on second and final reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Kirt Wade, Shawn Wright, Shane McFarland Nay: Madelyn Scales Harris, Bill Shacklett New Business Resolution 9. Resolution 24-R-10 Solid Waste Fee Schedule Adjustment (Solid Waste). Darren Gore, Assistant City Manager/ Water Resources Director, presented a Council Communication request ing approval of Resolution 24-R-10 to adjust solid waste fees. The resolution titled, "RESOLUTION 24-R- 1O adopting Solid Waste Collection and Disposal Fee Schedule" was offered for passage on its first and only reading. Ms. Averwater made a motion to approve Resolution 24-R-10. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None On Mot ion 10. Patterson Park Ductwork Replacement (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication requesting approval of an agreement with Trinity Geothermal, LLC. It was determined that the existing non-insulated ductwork installed in 2002 was designed incorrectly and needs to be replaced to eliminate moisture accumulation. The expense of $121,483 is funded by FY21 Patterson Park CIP Budget. Mr. Wade made a motion to approve the agreement with Trinity Geothermal, LLC. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 11. General Bragg Trailhead Playground Replacement (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication requesting approval of agreements with Landscape Structures, Inc. and Foreverlawn, Inc. through Sourcewell for playground replacement at General BraggTrailhead and CIP Funds reallocation. The expense, $207,045, is funded by the FY21 City Council Meeting Minutes April 18, 2024, 6:00 pm Page3of7 General BraggTrailhead CIP budget, including a reallocation of $206,000 from FY21 Barfield Crecent Park Expansion CIP budget, and the FY24 operating budget. Ms. Scales Harris made a motion to approve agreements with Landscape Structures, Inc. and Foreverlawn, Inc. and CIP Funds reallocation. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Ki rt Wade, Shawn Wright, Shane McFarland Nay: None 12. Ceiling Renovations at Hobgood Elementary School (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication requesting approval of an agreement with Thrash Construction Services, LLC for ceiling renovations at Hobgood Elementary School. This project consists of the removal of existing ceiling, asbest os abatement of existing water pi pe insulation, and installation of new suspended acoustic tile ceilings. The expense of $486,110 is funded by shared proceeds from County facility bonds. Ms. Scales Harris made a motion to approve the agreement with Thrash Construction Services, LLC. Mr. Wright seconded the motion. Upon roll call, t he motion was passed by t he following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 13. Second Amendment of Old Fort Golf Course Renovation Project Contract (Golf). Trey Adams, Golf Director, presented a Council Communication requesting approval of a Second Amendment to the Contract with Wadsworth Golf Construction Company for the Old Fort Golf Course renovation project. This amendment will result in an increase to the previously amended contract by $53,436. Mr. Wade made a motion to approve the Second Amendment to the Contract with Wadsworth Golf Construction Company. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None City Council Meet ing Minutes April 18, 2024, 6:00 pm Page4 of7  14. Cityworl<s Software License Annual Renewal (IT). Matt Jarratt, Director of Information Technology, presented a Council Communication requesting approval of a Work Order for Citywo rks software license renewals for City, Water Resources, and Public Safety (Quote Q-34515·1 ). The total expense of $191,000 is funded by the both the department's operating budget, ($112,700) and MWRD operating budget ($78,300). Ms. Seales Harris made a motion to approve the Work Order for Cityworks Software License Annual Renewal (Quote Q-34515-1). Ms. Averwater seconded the motion. Upon roll call, t he motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 15. Amendment 1 to Violent Crime Intervention Fund Grant Contract (Police). Steve Jarrell, Deputy Chief of Police, presented a Council Communication requesting Council approve Amendment 1 to Violent Crime Intervention Fund grant contract. The State has recently submitted Amendment 1 to the grant contract for the purpose of reallocating some of the funding from FY24 to FY25 to allow the department to complete some of the budgeted purchases. There we re no changes to the overall funding or terms. Grant revenue and expenditures for FY24 will decrease by $906 ,280 and will be increased in FY25 forthe same amount. Mr. Wright made a motion to approve Amendment 1 to the Violent Crime Intervention Fund Grant Contract. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 16. Contract with Pen-Link, Ltd. for Software Purchase (Police). Steve Jarrell, Deputy Chief of Police, presented a Council Communication requesting approval of a contract with Pen- Link, Ltd. for PLX analysis software suite subscription. The one-year contract price of $77,377 is funded by the department's FY24 operating budget. Mr. Wade made a motion to approve the contract with Pen-Link, Ltd. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland City Council Meeting Minutes April 18, 2024, 6:00 pm Page 5 of 7  Nay: None Board and Commission Appointments No board and commission appointments were presented. Water Resources Board Transition to Utility Board. Mayor McFarland advised Council regarding making the Water Resources Board a Utility Board. The Board would be able to work through the process reviewing both water resources and solid waste issues as utility board instead of two unique boards. This may create additional work for the Board members and staff will need to review the City's Charter regarding compensation. Craig Tindall, City Manager, stated staff will review and make sure it is consistent with the Charter. Licensing No beer permits were presented. Payment of Statements No payment of statements was presented. Other Business Future Council Meetings. Craig Tindall, City Manager, informed Council there will not be a meeting next week. The next Council meeting will be Thursday, May 2, 2024, for a Public Comment Session and a Regular Meeting. Mayor's Prayer Breal<fast. The Mayor's Prayer Breakfast is conducted by Greenhouse Ministries and occurs on Friday, May 3, 2024, at 6:30 a.m. Murfreesboro Housing Authority. Vice Mayor Shacklett remarked on the opening of the housing authority. He stated it is a blessing to see it and commended all who have worked together to make it come to fruition. Mayor McFarland spoke about ribbon cutting at Oakland Park and how housing in the area is not like any other affordable housing. Mayor McFarland stated there will be a meeting in June to review the downtown overlay of rules within the downtown area. State of the City. Mayor McFarland stated the State of the City will debut Tuesday, April 23, 2024, at 7:00 p.m. on CityTV, social media channels and YouTube. City Manager Position Posting. Mayor McFarland stated the City Manager position was posted on Tuesday and will close in a week, then the process with Council and Executive Team interviews will begin. Chief Deputy Attorney. Mayor McFarland congratulated Kelley Blevins Baker for becoming the Chief Deputy City Attorney. City Council Meeting Minutes April 18, 2024, 6:00 pm Page 6 of 7  Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:36 p.m. SHANE MCFARLAND MAYOR ATTEST: i:!iui:;?fe. TUCKER J2d 'C___ =ECORD ER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: ~ d!JaS City Council Meeting Minutes April 18, 2024, 6:00 pm Page 7 of 7