City Council

City of Murfreesboro City Council- Workshop Regular Session Thursday, December 12, 2024, at 11 :30 am T E N N E S S E E Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :32 a.m. on Thursday, December 12, 2024. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Bill Shacklett Kirt Wade Sh awn Wright Austin Maxwell was absent and excused from this meeting. City Representatives Present Darren Gore, City Manager Adam Tucker, City Attorney · Erin Tucker, City Recorder I Chief Financial Officer Sam Huddleston, Assistant City Manager Craig Tindall, Special Counsel Russell Gossett, Solid Waste Director Ronald Head, Information Technology Assistant Director Margaret Ann Green, Business Systems Manager Raymond Hillis, Executive Director of Public Works Michael Bowen, Police Chief Randolph Wilkerson, Human Resources Director Chad Gehrke, Airport Director Cathy Smith, Purchasing Director Amanda DeRosia, Interim Finance Director Lesley Short, Assistant Finance Director Angela Jackson, Executive Director of Strategic Services Gerald Lee, GIS Manager Mike Browning, Public Information Officer Melanie Joy Peterson, City Clerk Raven Bozeman, Executive Assistant Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items City Council Workshop Meeting Minutes December 12, 2024, 11 :30 am Page 1 of6  Mayor McFarland inquired of Erin Tucker, City Recorder/ Chief Financial Officer, about the presence of any registered speakers for public comment on actionable agenda items. Ms. Tucker confirmed no individuals were registered to speak. Action Items 1. Resolution 24-R-32 Public Records Request Policy. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding revisions to the Public Records Request Policy. The resolution titled, "RESOLUTION 24-R-32 revising the Public Records Policy for the City of Murfreesboro" was offered for passage on its first and only reading. Ms. Averwater made a motion to approve Resolution 24-R-32. Mr. Wright seconded the motion . Upon roll call, the resolution was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 2. Resolution 24-R-33 Murfreesboro Sports Authority Budget. Erin Tucker, City Recorder/Chief Financial Officer, presented a Council Communication regarding FY25 Murfreesboro Sports Authority Budget. The resolution titled, "RESOLUTION 24-R-33 approving the budget of the Murfreesboro Sports Authority for the Fiscal Year 2025 (hereafter "FY2025" )" was offered for passage on its first and only reading. Mr. Wade made a motion to approve Resolution 24-R-33. Ms. Scales Harris seconded the motion. Upon roll call, the resolution was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 3. City Council Meeting Minutes. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding approval of City Council meeting minutes for November 7, 2024 (public comment and regular meeting), November 14, 2024 (workshop), March 8, 2023 (workshop), March 16, 2023 (regular meeting), March 23, 2023 (regular meeting), April 6, 2023 (public comment and regular meeting). The meeting minutes were not read aloud to the Council. Mr. Wright made a motion to approve the minutes. Mr. Wade seconded the motion . Upon roll call, the motion was passed by the following vote: City Council Workshop Meeting Minutes December 12, 2024, 11 :30 am Page 2 of 6  Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 4. Environmental System Research GIS Software Agreement. Ronald Head, Information Technology Director, presented a Council Communication regarding the renewal of the Environmental Systems Researct-l Institute, Inc. (ESRI) GIS 3 Year Agreement. The City of Murfreesboro uses ESRI GIS Software for creating and maintaining mapping information products and applications. Mr. Head requested Council approve the agreement in the amount of $525,300.00 Ms. Scales Harris made a motion to approve the agreement with Environmental Systems Research Institute, Inc. (ESRI). Ms. Averwater seconded the motion . Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Workshop Items 5. Update on Marketing Consultant Process for the Murfreesboro Sports Authority Board. Darren Gore, City Manager, presented a Council Communication provided by Paul Latture, Murfreesboro Sports Authority Board Chairman, regarding the retention of a sponsorship marketing consultant. The consultant will create a marketing plan to secure sponsorship agreements at the appropriate City sports facilities. The Sports Authority considered five consultants. Mr. Gore informed the Council that the Sports Authority Board selected Donegal Associates. Donegal Associates has extensive experience developing and implementing sponsorship marketing plans in the Tennessee market. Pending legal review of a consulting agreement, the Sports Authority Board will retain Donegal to create supplement revenue that will fund a portion of the operating expenses and capital requirements for the City's facilities. recreational facilities. Mr. Gore said Mr. Latture was available if Council had questions. Mayor McFarland thanked Mr. Latture for his work and leadership on the newly formed Murfreesboro Sports Authority. Council had no questions. 6. Downtown Public Trash Can Improvements. Russell Gossett, Solid Waste Director, presented a Council Communication and PowerPoint presentation regarding Downtown Public Trash Can Improvements. Main Street Murfreesboro has partnered with the City to revitalize the public trash receptacles around the Square. Currently, metal trash receptacles are inadequate in City Council Workshop Meeting Minutes December 12, 2024, 11 :30 am Page 3 of 6  size, pose a safety risk for both the· public that utilize them and solid waste employees that service them. It was determined the best route forward would be to replace the metal cans with updated cans. The new cans allowed for a partnership with the City, County and Main Street Murfreesboro. The County is responsible for two cans placed on their property outside of the historic county courthouse. The City is responsible for the remaining eight trash cans situated around Public Square. Main Street Murfreesboro has undertaken the design aspect. The project is nearing completion Mr. Gossett requested Council feedback before finalizing. Sarah Callendar of Main Street Murfreesboro was available for questions. Council members thanked Mr. Gossett for his work on this project and said everything looked good. Council had no questions. 7. Cityworks Permits, Licensing, and Land (PLL) Update. Ronald Head, Information Technology Assistant Director and Margaret Ann Green, Business Systems Manager, presented a Council Communication and documents regarding Cityworks Permits, Licensing, and Land (PLL) sottware implementation project. The implementation remains on track and poised to deliver significant technology-based improvements in our permitting and licensing processes. Mayor McFarland asked if there were questions aboutthis item, seeing none, he moved to the next item. a. Historical Trends of Fleet Fuel Consumption and Costs. Darren Gore, City Manager, presented a Council Communication and PowerPoint presentation regarding historical trends on the City's vehicle fleet growth, fuel consumption and associated costs between 2015 and 2024. The cost per mile for the Fire Department has increased from $0.22 per mile to $0.50 per mile (127 .3% increase) and the Police Department's gallons per year per vehicle decreasing from 1,012 gallons per year to 693 gallons per year (-31.5% decrease) per vehicle. Mayor McFarland asked if there were questions about this item, seeing none, he moved to the next item. 9. CIP Transfers. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication and documents regarding notification of CIP transfers. Transfers include transfer of CIP Funds between the Bond Fund and General Fund for Butler Drive, Martin Luther King Boulevard, Broad Street, Bradyville Pike, Cherry Lane 2, Town Creek, Old Fort Parking Improvements, and the Skate Park. and the Skate Park. Mayor McFarland asked if there were questions about this item, seeing none, he moved to the next item. 10. October 2024 Dashboard. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication and documents regarding October 2024 Dashboard. Ms. Tucker, noting improvements in personnel recruitment and retention, discussed the decreased City Council Workshop Meeting Minutes December 12, 2024, 11 :30 am Page 4 of 6  payroll vacancies ("slippage"). Ms. Tucker also pointed out decreased in Building & Codes revenue. McFarland asked if there were questions about this item, seeing none, he moved to the next item. Board and Commission Appointments There were no board and commission appointment recommendations. Mayor McFarland requested that Mr. Gore provide the Council with an update of who currently serves on City boards and commissions and identify any vacant board or commission member positions. Licensing 11. Beer Permits. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding Regular Beer Permits. One Regular Beer Permit was presented for a new location for a restaurant located at 836 North Thompson Lane, Ste 1B. Applicants met requirements for the permit and were recommended for approval pending final building and codes inspections for the regular beer permits issuance. Mr. Wade made a motion to approve the permits. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements Erin Tucker, City Recorder/ Chief Financial Officer, stated there was one statement to consider. The invoice is payable to Griggs & Maloney, Incorporated for $8,850 to be paid from the General Fund, Parks and Recreation Fixed Assets budget. Ms. Averwater made a motion to approve the payment of statements. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Other Business Vice Mayor Shacklett made an announcement that Main Street Murfreesboro is having "Evening on Main Street"this evening at 6:00 p.m. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 12:00 p.m. City Council Workshop Meeting Minutes December 12, 2024, 11:30 am Page 5 of6  SHANE MCFARLAND MAYOR ATTEST: ITY RECORDER/ CHIEF FINANCIAL OFFICER City Council Workshop Meeting Minutes December 12, 2024, 11 :30 am Page 6 of 6