City Council

City of Murfreesboro City Council- Regular Session Thursday, December 19, 2024, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:01 p.m. on Thursday, December 19, 2024. Council Members Present Mayor Shane McFarland - P.residing Madelyn Scales Harris Austin Maxwell Bill Shacklett Shawn Wright Jami Averwater and Kirt Wade were absent and excused from this meeting. City Representatives Present Darren Gore, City Manager Adam Tucker, City Attorney Erin Tucker, City Recorder/ Chief Financial Officer Randolph Wilkerson, Human Resources Director Matthew Blomeley, Assistant Planning Director Jim Kerr, Transportation Director Dr. Trey Duke, Director of Murfreesboro City Schools Chad Gehrke, Airport Director Steve Jarrell, Deputy Police Chief Josh Oliver, Assistant Chief of Fire Rescue Matt Jarratt, Information Technology Director Cathy Smith, Purchasing Director Angela Jackson, Executive Director of Strategic Services Greg McKnight, Executive Director of Development Valerie Smith, Water Resources Director Ben Newman, Planning Director Tracy Brown, Assistant Streets Director Sam Huddleston, Assistant City Manager Robert Holtz, Community Development Director Mike Browning, Public Information Officer Melanie Joy Peterson, City Clerk Prayer and Pledge of Allegiance . Mayor McFarland called the meeting to order. Mr. Maxwell commenced the meeting with a prayer followed by the Pledge of Allegiance. Ceremonial Items STARS Award for November 2024. Randolph Wilkerson, Human Resources Director, presented the STARS Award November 2024 upon Adam Todd and Ron Davis of the Water City Council Meeting Minutes December 19, 2024, 6:00 pm Page 1 of 10 Advanced Metering Infrastructure (AMI) Division. The STARS award's purpose is to recognize City employees that go above and beyond the call of duty. On November 5, 2024, while driving down Broad Street, Adam and Ron noticed a woman who had passed out in the median. Recognizing the seriousness of the situation, they immediately stopped to check on her. When they realized she was unresponsive, they called 911 and stayed with her until emergency services arrived . Public Comment on Actionable Agenda Items Mayor McFarland asked if there were any registered speakers for public comment on actionable agenda items. Erin Tucker, City Recorder/ Chief Financial Officer, indicated no one had registered to speak. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Housing Rehabilitation - 437 S Highland Ave (Community Development) 2. Project Ledger Implementation Services (Finance) 3. Network and Computer Security Service (Information Technology) 4. Mandatory Referral for Abandonment of a Drainage Easement along Robert Rose Drive (Planning) 5. Mandatory Referral for Abandonment of East Northfield Boulevard Right-of-Way (Planning) 6. 2024 JAG Award Acceptance (Police) 7. Asphalt and Concrete Purchase Report (Street) 8. Mechanical and Electrical Services Contract Extension No. 3 (Water Resources) 9. Asphalt Purchases Report (Water Resources) 1O. Wilson County Motors Contract (Water Resources) 11. Forti line Inc. Contract Ragland Ave Materials (Water Resources) Mr. Maxwell made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales H.arris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Old Business !,.~nd Use Matters 12. Ordinance 24-02-41 Zoning amendment along East Castle Street (Second and Final Reading). The ordinance titled "ORDINANCE 24-02-41 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 0.15 acres in the Planned Residential Development (PRD) District (East Castle Manor PRD) located along East Castle Street (with CCO zoning to remain) as indicated on the attached map, Nashville Comfort, LLC, applicant City Council Meeting Minutes December 19, 2024, 6:00 pm Page 2 of 10 [2024-416]" which passed its first reading on December 5, 2024, was offered for passage on its second and final reading. Mr. Maxwell made a motion to approve Ordinance 24-OZ-41 on second and final reading. Mr. Wright seconded the motion. ·upon roll call, the ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 13. Ordinance 24-02-42 Rezoning property along Thompson Road (Second and Final Reading). Matthew Blomeley, Assistant Planning Director, answered questions Council requested answers to prior to second reading and provided a revised pattern book in the agenda materials. Staff noted the applicant revised the pattern book to correct missing verbiage t hat was noted at the December 5, 2024, meeting. Staff discussed the opportunities to provide road improvements t o Thompson Road. Discussion ensued. The ordinance titled "ORDINANCE 24-OZ-42 amen ding the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as he retofore amended and as now in force and effect, to rezone approximately 69.1 acres located along Thompson Road from Single-Fam·ily Residential Fifteen (RS-15) District to Planned Residential Development (PRD) District (Salem Landing Ill PRO); Ole South Properties, applicant [2024-417]" which passed its first reading on December 5, 2024, was offered for passage on its second an d final reading. Mr. Wright made a motion to approve Ordinance 24-OZ-42 on second and final reading. Ms. Scales Harris seconded the motion. Upon roll call, the ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None New Business 1.and Use Matters 14a. Public Hearing for Plan of Services and Annexation of 15.9 acres along Butler Drive and Joe B Jackson Parkway, Resolution 24-R-PSA-43. Matthew Blomeley, Assistant Planning Director, presented a Council Communication regarding a plan of services and annexation for approximately 15.9 acres located along Joe B. Jackson Parkway and Butler Drive (Tax Map 125, City Council Meeting Minutes December 19, 2024, 6:00 pm Page 3 of 10 Parcel 14.04; Tax Map 125, Parcel 14.05; and Tax Map 126, Parcel4602 split by Butler Drive right-of- way). Notice of public hearing was published on both November 12, 2024 and November 26, 2024 in the Murfreesboro Post. Mr. Blomeley stated that a public hearing was required on the matter. Mayor McFarland initiated a public hearing, welcoming comments on t he plan of services and annexation and provided instru_ctions for those wishing to speak. Despite suf ficient time for input, no attendees expressed a desire to speak. Consequently, Mayor McFarland c oncluded the public hearing. 14b. Resolution 24-R-PSA-43 Plan of Services and Annexation of 15.9 acres along Bulter Drive and Joe B. Jacl<son Parkway. The resolution titled, "RESOLUTION 24-R-PSA-43 to adopt a Plan of Services for and to annex approximately 15.9 acres located along Joe B. Jackson Parkway and Butler Drive (Tax Map 125, Parcel 14.04; Tax Map 125, Parcel 14.05; and Tax Map 126, Parcel 4602 split by Butler Drive right-of-way), and to incorporate the same within the corporate boundaries of the City of Murfreesboro, Tennessee, City of Murfreesboro, MacDonald Associates, and Quiktrip Corporation, applicants [2024-503]" was offered for passage on its first and only reading. Vice Mayor Shacklett made a motion to approve Resolution 24-R-PSA-43. Mr. Wright seconded the motion. Upon roll call, the resolution was passed on its first and only reading by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 14c. Ordinance 24-0Z-43 Zoning of 15.9 acres along Bulter Drive and Joe B. Jackson Parkway (Second and Final Reading). The ordinance titled "ORDINANCE 24-OZ-43 amending t he Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect to zone approximately 15.9 acres along Joe B. Jackson Parkway and Butler Drive as Heavy Industrial (H-I) District (6.7 acres), General Industrial (G-I) District (2.9 acres), and Highway Commercial (CH) District (6.3 acres) simultaneous with annexation; City of Murfreesboro, MacDonald Associates, and Quiktrip Corporation, applicant s [2024-415]" which had its public heari.ng and passed its first reading on December 5, 2024, was offered for passage on its second and final reading. City Council Meeting Minutes December 19, 2024, 6:00 pm Page 4 of 1 O  Mr. Maxwell made a motion to approve Ordinance 24-OZ-43 on second and final reading. Mr. Wright seconded the motion. Upon roll call, the ordinance was passed on second and final reading by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Ordinance 15. Ordinance 24-0-46 Amendment to Ethics Code (First Reading). Adam Tucker, City Attorney, presented a Council Communication regarding amending the City's Ethics Code by adding members of the Board of Zoning Appeals (BZA) and Water Resources Board to the list of City officials required to file annual financial disclosures. In addition, while the intended and legal effect of adopting Ordinance 24-0-25 was to repeal and replace the City's existing ethics and conflict of interest polices, their repeal was not explicitly stated in Ordinance 24-0-25. Ordinance 24-0-46 makes their repeal explicit in the interest of clarity going forward. The ordinance tit led, "ORDINANCE 24-0 -46 amending the Murfreesboro City Code, Chapter 2. Administration, Article XV. Ethics Code, Section 2-324(A) regarding annual disclosures" was offered for passage on its first reading. Mr. Wright made a motion to approve Ordinance 24-0-46. Vice Mayor Shacklett seconded the motion. Upon roll call, the ordinance was passed on its first reading by the following vote: Aye : Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None On Motion 16. Dr. Martin Luther King Jr. Blvd. Phase 2 Sidewalk Project Amendment No. 5 TOOT Contract. Jim Kerr, Transportation Director, presented a Council Communication and documents regarding consideration and approval of Amendment No. 5 to Dr. Martin Luther King Jr. Boulevard Phase 2 with TOOT (Agreement Number 180111 , Project ID Number: 126616.00, Federal Project Number: TAP1 (395), State Project Number: 75LPLM-F3-076). Vice Mayor Shacklett made a motion to approve Amendment No.5 to t he TOOT Contract. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scates Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland City Council Meeting Minutes December 19, 2024, 6:00 pm Page 5 of 10  Nay: None Mr. Kerr provided Council with updates to several road projects for informational purposes. 17. Purchase of 910 Ridgley Road. Dr. Trey Duke, Director of Murfreesboro City Schools, presented a Council Communication regarding consideration and approval of the purchase and sates agreement with Osborne Enterprises for the acquisition of real property located at 91 o Ridgely Road to be used by City Schools for the relocation of the Transportation and Maintenance Department. Mr. Maxwell made a motion to approve the purchase and sales agreement. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 18. Purchase of Properties in the Runway Protection Zone. Chad Gehrke, Airport Director, presented a Council Com_munication regarding recommendations for Council approva l of Capital Improvement Plan (CIP) reallocation and staff authorization to purchase the property at 1822 and 1830 Herald Lane, which are located in the Airport's Runway Protection Zone (RPZ), for the appraised value plus closing costs not to exceed $764,000. Ms. Scales Harris made a motion to approve CIP reallocation and purchase of 1822 and 1830 Herald Lane. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bi ll Shacklett, Shawn Wright, Shane McFarland Nay: None 19. Fitness Grant Purchases. Josh Oliver, Assistant Chief of Fire Rescue, presented a Council Communication and documents regarding purchase of fitness equipment and approval of contracts for pu rchase of the equipment and therapy and nutrition programs with Direct Fitness Solutions of Illinois, LLC, Volunteer Therapy+ Performance and fuelED. Ms. Scales Harris made a motion to approve the purchases and contracts for fitness equipment and services. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland City Council Meeting Minutes December 19, 2024, 6:00 pm Page 6 of 10  Nay: None 20. NEOGOV Software System Agreement. Randolph Wilkerson, Human Resources Director, presented a Council Communication and documents regarding approval of a three-year agreement with NEOGOV for the following systems: Attract, Insight, Employee Import, and Perform. These systems provide essential capabilities for online recruiting, on boarding new hires, importing employee data, and managing performance evaluations. Ms. Scales Harris made a motion to approve the agreement. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 21. Comcast Enterprise 1?ark Fiber Agreement. Matt Jarratt, Information Technology Director, presented a Council Communication and documents regarding consideration of an Agreement and Amendment with Comcast Business Communications, LLC for critical technical network and infrastructure services and network fiber for the City's com munication infrastructure services (Comcast Enterprise Dark Fiber Lease Agreement No. TN-DJasi-112724-KA01 and First Amendment to Comcast Enterprise Dark Fiber Agreement No. TN-DJasi-112724-KA-01}. Mr. Jarratt requested Council approve the agreement and amendment. Mr. Maxwell made a motion to approve the Comcast Enterprise Dark Fiber Lease Agreement No. TN-DJasi-112724-KA01 and the First Amendment to Comcast Enterprise Dark Fiber Agreement No. TN-DJasi-112724-KA-01. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 22. Purchase of Falcon 6-Ton Patch Body. Tracy Brown, Assistant Streets Director, presented a Council Communication and documents regarding purchase of a Falcon 6-ton Patch Body truck, specifically designed for repairing potholes and other asphalt damage in any weather conditions. Ms. Brown requested Council approve the contract with Jet-Vac Equipment Company, LLC through the cooperative purchase agreement with BuyBoard to provide t he most competitive pricing. City Council Meeting Minutes December 19, 2024, 6:00 pm Page 7 of 1 0  Ms. Scales Harris made a motion to approve the purchase and contract. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 23. Purchase of Snow Plows. Tracy Brown, Assistant Streets Director, presented a Council Communication and documents r.egarding purchase of six Boss 8' Super Duty Steel Plows, one Boss 7'6" HTX Steel Plow and One Front Plow 1O' Single Axel Package w ith Air Controls. Ms. Brown requested Council approve the contract with Viking-Gives Midwest, Inc. through the cooperative purchase agreement with Sourcewell to provide the most competitive pricing. Mr. Wright made a motion to approve the purchases and contract. Ms. Sca les Harris seconded the motion. Upon roll call, the motion was passed by the following vot e: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 24. Purchase of Rock Salt. Tracy Brown, Assistant Streets Director, presented a Council Communication and documents regarding the bulk purchase of 1,000 tons of rock salt. Mr. Hillis and Ms. Brown requested Council approve the purchase order agreement with from Compass Minerals America, Inc. under the State of Tennessee Contract (SWC No. 66848) for the purchase. Ms. Scales Harris made a motion to approve the purchase and agreement. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 25. Agreement for Intergovernmental Services. Darren Gore, City Manager, presented a Council Communication and documents regarding consideration of an agreement f or intergovernmental services including legislative services at the General Assembly for the 2025 Legislative Sessions. Mr. Gore requested the Council approve the Professional Services Agreement with Ramsey, Farrar, Russell & Smith, LLC for $50 ,000. Mr. Wright made a motion to approve the agreement. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote : City Council Meeting Minutes December 19, 2024, 6:00 pm Page 8 of 10  Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments No board and commission appointments were presented. Licensing 26. Beer Permits. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding beer permits. One regular beer permit was presented for approval for a name change/ownership change for a restaurant located at 2069 Lascassas Pike. Applicant met requirements for the permit and was recommended for approval pending final building and codes inspection. Mr. Maxwell made a motion to approve the permit. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business Environmental Systems Research GIS Software Agreement. Matt Jarratt, Information Technology Director, presented a Council Communication and documents regarding approval of an Environmental Systems Research Institute (ERSI), Inc. GIS Enterprise Agreement (Quotation # Q- 53040). Ms. Scales Harris made a motion to approve the agreement. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:34 p.m. ~~✓- SHANE MCFARLAND MAYOR City Council Meeting Minutes December 19, 2024, 6:00 pm Page 9 of 10 ATTEST: JiAvi?;q~ tN TUCKER CITYRECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: ~"'00.~ C\,ci()d,.'5 City Council Meeting Minutes December 19, 2024, 6:00 pm Page 1 O of 10