City Council

City of Murfreesboro City Council- Workshop Regular Session Thursday, January 9, 2025 at 11 :30 am Municipal Airport Business Center T E N N ES S E E 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :35 a.m. on Thursday, January 9, 2025. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Shawn Wright Kirt Wade was absent and excused from this meeting. City Representatives Present Darren Gore, City Manager · Adam Tucker, City Attorney Erin Tucker, City Recorder I Chief Financial Officer Sam Huddleston, Assistant City Manager Amanda DeRosia, Interim Finance Director Lesley Short, Assistant Finance Director Ryan Hulsey, Airport Assist~nt Director Matt Jarratt, Information Technology Director Angela Jackson, Executive Director of Strategic Services Randolph Wilkerson, Human Resources Director Nate Williams, Executive Director of Recreational Services Craig Tindall, Special Counsel Michael Bowen, Police Chief Steve Jarrell, Assistant Police Chief Mark McCluskey, Fire Rescue Chief Mike Browning, Public Information Officer Melanie Joy Peterson, City Clerk Raven Bozeman, Executive Assistant Prayer and Pledge of Allegiance . Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland asked if there were any registered speakers for public comment on actionable agenda items. Erin Tucker, City Recorder/ Chief Financial Officer, indicated no one had registered to speak and the Mayor moved to the next item on the agenda. City Council Workshop Meeting Minutes January 9, 2025, 11 :30 am Page 1 of 6  Action Items 1. City Council Meeting Minutes (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding approval of the following City Council meeting minutes. The meeting min~tes were not read aloud to the Council. Current Minutes December 5, 2024 (Public Comment) December 5, 2024 (Regular Meeting) December 12, 2024 (Workshop) December 19, 2024 (Regular Meeting) Historical Minutes April 12, 2023 (Workshop) April 20, 2023 (Regular Meeting) May 4, 2023 (Public Comment) May 4, 2023 (Regular Meeting) May 1O, 2023 (Workshop) Mr. Wright made a motion to approve the minutes. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 2. CIP Reallocations (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication requesting Council approve Community Investment Program (CIP) reallocations. Funding from various CIP projects is to be reallocated to Police, Towne Creek and Parks & Recreation for CIP eligible projects. A correction to the CIP reallocation f or the airport land purchase is requested for approval. The total approved by Council ($760,000) remains unchanged, however the source of the funds has been updated. Mr. Wright made a motion to approve the CIP Reallocations. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 3. CAD Rehost Dispatch Servers (Information Technology). Matt Jarratt, Information Technology Director, presented a Council Communication regarding approval to purchase network hardware and software for the Computer Aided Dispatch (CAD) Rehost Dispatch Servers project from Waypoint Business Solutions, LLC. The purchase will enable compliance with Criminal Justice City Council Workshop Meeting Minutes January 9, 2025, 11 :30 am Page 2 of 6  Information System {CJIS) standards and ensure reliable operation of Murfreesboro Police Department's critical dispatch ser~ices. Mr. Maxwell made a motion to approve the purchase and contract with Waypoint Business Solutions, LLC. Vice Mayor Shacklett seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None 4. Taxiway A and Apron Pavement Rehabilitation Final Change Order (Airport). Ryan Hulsey, Airport Assistant Director, presented a Council Communication requesting approval of Taxiway A and Apron Pavement Rehabilitation Final Change Order #4 with Cleary Construction Incorporated. Mr. Wright made a motion to approve Final Change Order #4 with Cleary Construction Incorporated. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Shawn Wright, Shane McFarland Nay: None Workshop Items 5. Update on Various Airport Projects and Other Matters (Airport). Mayor McFarland stated this item would not be heard today and would be held until the next workshop meeting. 6. Legacy Recognition Program, Employee Handbook Policy 1019 (Administration). Angela Jackson, Executive Director of Strategic Services, presented a Council Communication, documents and PowerPoint presentation regarding Legacy Recognition Program , Employee Handbook Policy 1019. The Legacy Recognition Program aims to formally recognize and honor eligible retired employees for their significant contributions to the City's growth and success. The policy establishes a structured nomination and selection akin to a "Hall of Fame." Retirees selected through this process will be recommended to the City Council for induction into the Legacy Recognition Program. Discussion by Council ensued. Overall Council was supportive of the new program. This information was provided to Council as notification only and no vote was necessary. 7. Sponsorship Ordinance (Legal). Craig Tindall, Special Counsel, presented a Council Communication, documents and PowerPoint presentation regarding a sponsorship ordinance that City Council Workshop Meeting Minutes January 9, 2025, 11 :30 am Page 3 of 6  would establish the parameters for the Murfreesboro Sports Authority as it develops its marketing plan for advertising, sponsorship, and naming rights agreements. Mr. Tindall outlined some of the items the ordinance would cover and its purpose including: restricting sponsorship to commercial speech, prohibiting specific types of advertisements, revenue allocation, non-commercial speech being protected and the responsibilities, deliverables and compensation of Donegal Associates. The draft revenue agreement with Donegal Associates was provided as information to Council as notification only and no vote was necessary. Other Business. Community Investment Trust Update. Mr. Tindall requested if he could address the Council regarding some other business. Mayor McFarland confirmed. Mr. Tindall indicated that the assets for the Community Investment Trust are determined in November. It looks like the amounts will increase this year by 20-25%. This will increase what the Trust is able to do this year. Other Business. PrivatE:/Public Partnerships for Recreational Facilities. Mayor McFarland asked Mr. Tindall if they should go through the Sports Authority to develop private/public partnerships to build, maintain and run recreational facilities within the City as this is where things are going nationwide. Mr. Tindall stated the Council should make those decisions, but certainly t he Sports Authority could be involved in the process, if Council requested. Mayor McFarland said discussion needs to be had because the City is behind on building additional baseball and softball fields. 8. Economic Development Reporting Update (Administration). Darren Gore, City Manager, presented a Council Communication and PowerPoint presentation regarding the Economic Development Reporting Update to review a work-in-progress economic development report being created in conjunction with the Chamber of Commerce. Mr. Gore stated this was an update from the Council Retreat regarding a balanced approach to economic development in the City among Murfreesboro Staff, economic development consultants and the Chamber of Commerce. Mr. Gore outlined ao approach that gives each of these groups specific tasks for economic development. This information was provided to Council as notification only and no vote was necessary. 9. CIP Transfers (Finance). Amanda De Rosia, lnterim Finance Director, presented a Council Communication and documents through the agenda packet regarding notification of CIP transfers. Ms. DeRosia did not speak to Council. Transfers include transfer of CIP Funds between the Bond Fund and General Fund for Automatic Sideloaders, River Rock - Beasie Road, Cherry Lane Phase 3, City Council Workshop Meeting Minutes January 9, 2025, 11 :30 am Page 4 of 6  and Town Creek. This information was provided to Council as notification only and no vote was necessary. Mayor McFarland asked if there were any questions and there were none. 10. FY25 Mid-Year Budget Review Report (Finance}. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication and documents regarding notification of FY 25 Mid-Year Financial Report. The FY25 Mid-Year Financial Report includes a relevant review of FY24 unaudited results and FY25 budget comparison information. This information was provided to Council as notification only and no vote was necessary. Mayor McFarland asked if there were any questions and there were none. 11. November Dashboard (Finance}. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication and documents regarding November 2024 Dashboard. This information was provided to Council as notification only and no vote was necessary. Mayor McFarland asked if there were any questions and there were none. Board and Commission No board or commission was presented. Licensing No beer permits were presented. Payment of Statements No payment of statements was presented. Other Business Potential Storm Event. Darren Gore, City Manager, spoke about City policy regarding inclement weather for essential and non-essential staff. He stated administration plans to be open tomorrow, but if hazardous road conditions occur, staff may use personal time forthe day orto leave early. He stated the plan was to have City Hall and recreational facilities open. Ms. Scales Harris recommended evaluating other op~ions in the future. Census Update. Vice Mayor Shacklett requested an update on the census. Sam Huddleson, Assistant City Manager, updated Council regarding compiling census responses. Currently about 10,000 households have responded, totaling approximately 25,000 people, which is behind the 175,000 goal. Mr. Huddleston indicated that staff have several other ideas to increase participation and the total census count. Mayor McFarland suggested hiring an outside firm to get better census input. By statute, the census count will be completed by the end of February. Cost of Living Plan for Retirees. Mayor McFarland recognized several retired firefighters that were present at the meeting. He stated they had talked about the increased cost of living and how City Council Workshop Meeting Minutes January 9, 2025, 11 :30 am Page 5 of 6 that affects retirees. He suggested Council, Erin Tucker, City Recorder/ Chief Financial Officer, and City Staff evaluate, develop, and consider an overall Cost of Living 5-year Plan for current retirees and spouses to be presented at a future Council meeting. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 12:30 p.m. SHANE MCFARLAND MAYOR ATTEST: ITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: ~To.'(\~~ 30;d,C£.,5 City Council Workshop Meeting Minutes January 9, 2025, 11 :30 am Page 6 of 6