City Council

City of Murfreesboro City Council - Regular Session Thursday, February 6, 2025, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular . session at its regular meeting place in the Council Chambers at City Hall at 6:01 p.m. on Thursday, February 6, 2025. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright Madelyn Scales Harris was absent and excused from this meeting. City Representatives Present Darren Gore, City Manager Adam Tucker, City Attorney Erin Tucker, City Recorder/ Chief Financial Officer Sam Huddleston, Assistant City Manager Michael Bowen, Chief of Police Mark McCluskey, Chief of Fire Rescue Russ Brashear, Transportation Assistant Director Matthew Blomeley, Assistant Planning Director Valerie Smith, Water Resources Director Kyle Lingo, Fleet Services Assistant Director Ben Newman, Planning Director Holly Smyth, Principal Planner Mike Browning, Public Information Officer Raven Bozeman, Executive Assistant Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Mr. Maxwell commenced the meeting with a prayer followed by the Pledge of Allegiance. Mayor McFarland reminded .residents to complete the 2025 Special Census. The census is nearing completion and can be filled out at w.w.w.n::u.uf.reesborocensus.c.orn. No private information is needed, just the number of individuals in your home. For every person that signs up, the City receives $175.00 in federal and state shared funds to help keep City taxes low. Public Comment on Actionable Agenda Items City Council Meeting Minutes February 6, 2025, 6:00 pm Page 1 of 1o  Mayor McFarland asked if there were any registered speakers for public comment on actionable agenda items. Erin Tucker, City Recorder/ Chief Financial Officer, indicated no one had registered to speak and moved to the next item on the agenda. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following items: 1. Mandatory Referral for Abandonment of a Sanitary Sewer Easement West of Cason Lane (Planning) 2. Trade of Firearms to GT Distributors (Police) 3. Amendment Three To Grant Contract (Police) 4. Contract Amendment with TDOT for Matching 5339 Funds (Transportation) 5. United Systems Contract - Remote Mount Antenna Kits (Water Resources) 6. United Systems Contract - Water Meters (Water Resources) 7. SSR Task Order Amendment No. 1 - Plans Review Assistance (Water Resources) 8. MSA Amendment 2 with MR Systems, LLC (Water Resources) 9. Asphalt Purchases Report (Water Resources) Mr. Wade made a motion to approve the Consent Agenda. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Minutes 10. City Council Meeting_Minutes. Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication regarding approval of the following City Council meeting minutes. The meeting minutes were not read aloud but were presented for approval as pa rt of the agenda packet. Current Minutes January 16, 2025 (Public Comment) January 16, 2025 (Regular Meeting) Historical Minutes October 24- 25, 2024 (Council Retreat) August 3, 2023 (Public Comment) August 3, 2023 (Regular Meeting) August 10, 2023 (Workshop) August 17, 2023 (Regular Meeting) August 31, 2023 (Regular Meeting) Mr. Wright made a motion fo approve the minutes. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None City Council Meeting Minutes February 6, 2025, 6:00 pm Page 2 of 10  Old Business Ordinance 11. Ordinance 25-0-06 FY25 Budget Amendment (Second and Final Reading) (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication req uesting Council amend Ordinance 25-0-06, amending the City's budget, and approve the ordinance on second and final reading, as amended. Ms. Tucker indicated an additional change to move an IT position budgeted in Water Resources' budget to the General Fund budget under the IT Department. This change will increase the City's headcount, the revenues from Water Resources, and payroll expenses. Mr. Wright made a motion tp amend Ordinance 25-0-06, as requested. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None The ordinance titled "ORDINANCE 25-0-06 amending the Fiscal Year 2025 (hereafter "FY2025") Budget (3rd Amendment)" which passed its first reading on January 30, 2025, was offered for passage on its second and final reading. Mr. Maxwell made a motion to approve Ordinance 25-0-06, as amended, on second and final reading. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business 12. Amending the PRO zoning for property along Veals Road (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication regarding amending the PRO zoning of approximately 205.21 acres located along the north side of Veals Road west of Double Springs Road. Notice of public hearing was published on January 16, 2025, in The Daily News Journal. Mr. Blomeley stated that a public hearing was required on the matter. Mr. Blomeley introduced Matt Taylor, SEC, who presented a PowerPoint presentation reviewing the proposed PRO changes. City Council Meeting Minutes February 6, 2025, 6:00 pm Page 3 of 10  12a. Public Hearing: Amend the Zoning on 205.21 acres. Mayor McFarland initiated a public hearing, welcoming comments on amending the PRD zoning and providing instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. 12b. Ordinance 25-O2-02· (First Reading). The ordinance titled, "ORDINANCE 25-02-02 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 205.21 acres in the ~tanned Residential Development (PRO) District (Greystone PRD) located along Veals Road and Double Springs Road as indicated on the attached map, Meritage Homes, applicant [2024-420]" was offered for passage on its first reading. Mr. Wright made a motion to approve Ordinance 25-02-02 on first reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 13. Rezoning property along Old Lascassas Road (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication regarding rezoning of approximately 4.0 acres located at the southwest corner of Old Lascassas Road and North Rutherford Boulevard to be rezoned from CF (Commercial Fringe District) to PCD (Planned Commercial District). Notice of public hearing was published on January 16, 2025, in The Daily News Journal. Mr. Blomeley stated that a public hearing was required on the matter. Mr. Blomeley introduced Benny Pandorf, consultant for Huddleston-Steele, who presented a PowerPoint presentation reviewing the proposed site plan. 13a. Public Hearing: Rezone 4.0 Acres. Mayor McFarland initiated a public hearing, welcoming comments on the rezoning and providing instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. 13b. Ordinance 25-02-03 (First Reading). The ordinance titled, "ORDINANCE 25-OZ-03 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 4.0 acres located along North Rutherford Boulevard and Old Lascassas Road from Commercial Fringe (CF) District to City Counc il Meeti ng Minutes February 6, 2025, 6:00 pm Page 4 of 1O Planned Commercial Development (PCD) District (Lascassas Crossings PCD); HEMG, LLC, applicant [2024-419] "was offered for passage on its first reading. Mr. Wade made a motion to approve Ordinance 25-OZ-03 on first reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 14. Amending the PCD zoning for property along North Rutherford Boulevard (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication regarding amending the PCD zoning of approximately 1.94 acres located along the east side of North Rutherford Boulevard north of Louise Street. Notice of public hearing was published on January 16, 2025, in The Daily News Journal. Mr. Blomeley stated that a publi c hearing was required on the matter. Mr. Blomeley introduced Brian Grover, SEC, who presented a PowerPoint presentation regarding the proposed site layout. 14a. Public Hearing: Amend the Zoning on 1.94 acres. Mayor McFarland initiated a public hearing, welcoming comments on amending the zoning and providing instructions for those wishing to speak. Despite sufficient time for input, no attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland conclud ed the public hearing. 14b. Ordinance 25-O2-04.(First Reading). The ordinance titled, "ORDINANCE 25-OZ-04 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicabl e to approximately 1.94 acres in the Planned Commercial Development (PCD) District (East Side Village PCD) located along North Rutherford Boulevard as indicated on the attached map, CSC Propert ies, LLC, applicant [2024-421]" was offered for passage on its first reading. Ms. Averwater made a motion to approve Ordinance 25-OZ-04 on first reading. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 15. Rezoning property along East Castle Street (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication regarding a rezoning for approximately 3.88 acres located along both sides of East Castle Street and along the west side of South Bilbro Avenue City Council Meeting Minutes Feb ruary 6, 2025, 6:00 p m Page 5 of 10 from RS-8 (Single-Family Residential District 15) & CCO (City Core Overlay District) to PND (Planned Institutional District) & CCO. Notice of public hearing was published on January 16, 2025, in The Daily News Journal. Mr. Blomeley stated that a public hearing was required on the matter. Matthew Blomeley introduced Brian Grover, of SEC, who presented a PowerPoint presentation reviewing the proposed site plan. Mayor McFarland, Mr. Wright, and Mr. Maxwell indicated their support of the proposal to reduce parking and safety issues in the area around First Baptist Church. 15a. Public Hearing: Rezone 3.88 acres. Mayor McFarland initiated a public hearing, welcoming comments on amending the rezoning and provid ing instructions for those wishing to speak. The following individuals addressed the Council: 1. James Mccarroll, Senior Pastor of First Baptist Church, spoke in favor of the rezoning request. He stated the parking lot addition will keep church attendees safe and clear the streets for the traffic flow. Despite sufficient time for input, no additional attendees expressed a desire to speak on the matter. Consequently, Mayor McFarland concluded the public hearing. 15b. Ordinance 25-OZ-05 Rezoning property along East Castle Street (First Reading) (Planning). The ordinance titled, "9RDINANCE 25-02-05 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 3.88 acres located along South Bilbro Avenue and East Castle Street from Single-Family Residential Eight (RS-8) District and City Core Overlay (CCO) to Planned Institutional Development (PND) District (First Baptist Church Murfreesboro PND) and City Core Overlay (CCO); First Baptist Church Murfreesboro, applicant [2024-422)" was offered for passage on its first reading. Mr. Maxwell made a motion to approve Ordinance 25-02-05 on first reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None On Motion 16. Purchase of Service .Truck (Fleet Services). Kyle Lingo, Fleet Services Assistant Director, presented a Council Communication requesting Council approve the contract and City Council Meeting Minutes February 6, 2025, 6:00 pm Page 6 of 1O purchase of a Chevrolet 4WD MD Service Body Truck from Wilson County Motors, LLC in the amount of $132,196, funded from the Other Capital Sources Fund . Ms. Averwater made a motion to approve the contract and purchase from Wilson County Motors, LLC. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade , Shawn Wright, Shane McFarland Nay: None 17. Calgon Carbon Corporation Contract - Granular Activated Carbon (Water Resources). Valerie Smith, Water Resources Director, presented a Council Communication and documents requesting Council approve a contract for Granular Activated Carbon (GAC) t o be used in the water plant GAC contactor-s with Calgon Carbon Corporation . The cost for removing the existing GAC media, cleaning the contactor, and replacing the GAC media is $165,680. Funding will come from the FY26 capital budget. Mr. Maxwell inquired about_the replacement of one per year unless unusual circumstances exist. Ms. Smith explained this is a normal replacement schedule and that an unusual circumstance would be if one was unavailable, hard to find, or another basin needed repair then t wo may be replaced in a year. Mr. Wade made a motion to approve the contract with Calgon Carbon Corporation. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 18. SSR Task Order Emerging Contaminant GAC Pilot (Water Resources}. Vale rie Smith, Water Resources Director, presented a Council Communication requesting Council approve a task order with Smith Seckman Reid, Inc. to conduct a pilot evaluating Granular Activated Carbon (GAC) and Ion-Exchange (IX) effectiveness in removing certain emerging contaminants from drinking wat er. The base cost for the Emerging Coritaminant Removal Pilot Project is $235,541 with contingencies included. Funding will come from capital reserves. Mr. Maxwell inquired about the regulation of emerging contaminants in 2029. Ms. Smith clarified that the EPA standard requirements will change in 2029. Adam Tucker, City Attorney, clarified the EPA rule was adopted in 2024 but is not a mandatory standard until 2029. City Council Meeting Minutes February 6, 2025, 6:00 pm Page 7 of 10  Mr. Wade made a motion to approve the task order with Smith Seckman Reid, Inc. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 19. Old Fort Parl< Parking Renovations - Stormwater Participation (Water Resources). Valerie Smith, Water Resources Director, presented a Council Communication requesting Council approval to use stormwater funds to pay for the upgraded cost of a permeable paver system versus a conventional paved parking lot at Old Fort Park. This project would be considered a retrofit. The Stormwater Fund cost participation would betaken from Stormwater Capital Reserves in the amount of $373,580, the difference in cost between the City Fund Cost for asphalt paving ($359,502) and parking improvement with pavers ($733,082). Ms. Averwater made a motion to approve the use of stormwater funds for Old Fort Park Parking Renovations. Mr. Wade seconded the motion. Upon roll call, the motion was passed by t he following vote: Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 20. WRRF Wet Weather Upgrades - SSR Task Order Amendment No. 1 (Water Resources). Valerie Smith, Water Resources Director, presented a Council Communication requesting Council approve Amendment No. 1 of Smith Seckman Reid, Inc. (SSR, Inc.) Engineering Task Order for the design of the upgrades and expanded facilities at the WRRF t o treat peak wet weather flows in the amount of $56,340, bringing the total task order to $749,340. Mr. Wade made a motion to approve the SSR, Inc. Task Order Amendment No. 1. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, A~stin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 21. WRRF Wet Weather Upgrades - TTL Task Order No. 17 Geotech Services (Water Resources). Valerie Smith, Water Resources Director, presented a Council Communication and documents requesting Council approve TTL' s geotechnica l and testing services Task Order No 17 under their Master Services Agreement with the City for Phase 4F - Wet Weather Upgrades (TTL City Council Meeting Minutes February 6, 2025, 6:00 pm Page 8 of 1O Project No. 000240803304.00 - REV1). The geotechnical testing services, $89,108, w ill be funded by the Department's Working Capital Reserves. Mr. Wade made a motion to approve TTL Task Order No. 17forGeotechnical Testing Services. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Au·stin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments No board and commission appointments were presented. Licensing 22. Beer Permits. (Finance). Erin Tucker City Recorder/ Chief Finan cial Officer presented a Council Communication regarding Beer Permits. The following was offered for approval: Regular Beer Permits • Kwik Sak 618, 1630 Bradyville Pike (ownership change) Applicants met requirements for the Beer Permit and were recommended for approva l pending final building and codes inspections. Mr. Wade made a motion to approve the Beer Permit. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote : Aye: Jami Averwater, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business 2025 Census Update. Sam Huddleston, Assistant City Manager, reminded the community to complete the 2025 census and the drawing for a $100 gift card on February 14, 2025. If resident s complete the census online, they will be entered into the drawing. Mr. Hudd leston stated the Fire Rescue Department will begin door-to-door census campaigning this weekend, within their station's area, to assist with non-responding streets and addresses. Patterson Park Bradyville Town Hall Meeting. Mr. Huddleston reminded the Mayor, Council, . staff and viewers about the Town Hall Meeting next week, Tuesday, February 11 , 2025, at 6:00 p.m. located at Olive Branch Church, 1115 Minerva Drive. City Council and staff will discuss parks, road City Council Meeting Minutes February 6 , 2025, 6:00 pm Page 9 of 10  and transportation projects, real-time crime center, public safety and offer a question-and-answer session for the Patterson Park Bradyville area. Mr. Huddleston invited those in the community to attend the meeting. Finance Department Accomplishments. Mr. Maxwell reminded Mayor McFarland about announcing the great job the Finance staff has done. Mayor McFarland praised t he Fi nance Department for the following: 1. Financial Audit Report has no findings. 2. Successful property tax season with over 90% of taxes collected (excluding public uti lities). 3. Payroll has successfully implemented two mid-year pay raises, and two significant payroll/benefit policy changes (five PTO days & updated on-call policies). 4. Accounts Payable processed a total of 28,543 invoices and cut 16,682 ch ecks/ACH payments. 5. The newly formed City Clerk Division has transitioned to new on line Public Records requests portal and finalized the implementation of the electronic contracts module. Next Council Meetings. Darren Gore, City Manager, stated Council will meet on Th ursday, February 13, 2025, will not meet on·February 20, 2025, and anticipate meeting again on Februa ry 27, 2025. Adjourn There being no further busioess, Mayor McFarland adjourned this meeting at 6:57 p.m. SHANE MCFARLAND MAYOR ATTEST: M-· 1,Af ;; £,.. TUCKER ---------=: CITY RECORDER/ CHIEF FINANCIAL OFFICER City Council Meeting Minutes February 6, 2025, 6:00 pm Page 10 of 10