City Council

City of Murfreesboro City Council -Workshop Regular Session Thursday, February 13, 2025 at 11 :30 am T E N N E S S E E Municipal Airport Business Center 1930 Memorial Boulevard Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its workshop meeting place at the Municipal Airport Business Center at 11 :34 a.m. on Thursday, February 13, 2025. Council Members Present Mayor Shane McFarland - Presiding Madelyn Scales Harris Bill Shacklett Kirt Wade Shawn Wright Jami Averwater and Austin Maxwell were absent and excused from this meeting. City Representatives Present Darren Gore, City Manager Adam Tucker, City Attorney Erin Tucker, City Recorder I Chief Financial Officer Amanda DeRosia, Interim Finance Director Lesley Short, Assistant Finance Directo r Sam Huddleston, Assistant City Manager Craig Tindall, Special Counsel John Tully, Assistant City Attorney Brad Hennessee, Facilities Manager Matthew Blomeley, Assistant Planning Director Chad Gehrke, Airport Director Greg McKnight, Executive Director of Development Nate Williams, Executive Director of Recreational Services Angela Jackson, Executive Director of Strategic Services Chris Griffith, Executive Di rector of Public Infrastructure Raymond Hillis, Executive Director of Pu blic Works Michele Emerson , City Engineer Lexi Stacey, Project Coordinator Michael Bowen, Chief of Police Steve Jarrell, Deputy Chief of Police Mark McCluskey, Chief of Fire Rescue Randolph Wilkerson, Human Resources Director Jim Kerr, Transportation Director Chad Gehrke, Airport Director Brad Hennessee, Facilities-Maintenance Director Russell Gossett, Solid Waste Director Mike Browning, Public Information Officer Melanie Joy Peterson, City Clerk Raven Bozeman, Executive Assistant City Council Workshop Meeting Minutes February 13, 2025, 11 :30 am Page 1 of 8  Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order and commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland confirmed with Erin Tucker, City Recorder/ Chief Financial Officer, that no one had registered to speak at public comment on actionable agenda items and then moved to the next item on the agenda. Action Items 1. Old Fort Ballfield Renovations (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication and documents requesting approval of an Agreement with Musco Sports Lighting, LLC for ballfield lighting renovations at Old Fort Park and CIP fund reallocation. Discussion ensued. Put in amount of funding. Vice Mayor Shacklett made a motion to approve the Agreement with Musco Sports Lighting, LLC and CIP reallocation. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 2. City Council Meeting Minutes (Finance). Erin Tucker, City Recorder/ Chief Financial Officer, presented a Council Communication requesting approval of the following City Council meeting minutes: Current Minutes January 30, 2025 (Regular Meeting) Historical Minutes September 14, 2023 (Workshop) September 21, 2023 (Public Comment) September 21 , 2023 (Regular Meeting) October 12, 2023 (Workshop) October 19, 2023 (Regular Meeting) November 2, 2023 (Public Comment) November 2, 2023 (Regular Meeting) November 9, 2023 (Workshop) The meeting minutes were not read aloud but were presented for approval as part of the agenda packet. Mr. Wade made a motion to approve the minutes. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland City Council Workshop Meeting Minutes February 13, 2025, 11 :30 am Page 2 of8  Nay: None 3. Ordinance 25-02-04 Amending the PCD zoning for property along North Rutherford Boulevard (Second and Final Re~ding} (Planning}. The ordinance titled, "ORDINANCE 25-02-04 amending the Zoning Ord inance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 1.94 acres in the Planned Commercial Development (PCD) District (East Side Village PCD) located along North Rutherford Boulevard as indicated on the attached map, CSC Properties, LLC, applicant [2024-421 ]" which passed its first reading on February 6, 2025, was offered for passage on second and final reading. Mr. Wright made a motion to approve Ordinance 25-OZ-04 on second and final reading. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Bill Shacklett , Kirt Wade, Shawn Wright, Shane McFarland Nay: None 4. Ordinance 25-02-05 Rezoning Property along East Castle Street (Second and Final Reading) (Planning). The ordinance titled, "ORDINANCE 25-02-05 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 3.88 acres located along South Bilbro Avenue and East Castle Street from Single-Family Residential Eight (RS-8) District and City Core Overlay (CCO) to Planned Institutional Development (PND) District (First Baptist Church Murfreesboro PND) and City Core Overlay (CCO); First Baptis'l: Church Murfreesboro, applicant [2024-422]" wh ich passed its first reading on February 6, 2025, was offered for passage on second and final reading. Mr. Wright made a motion to approve Ordinance 25-OZ-05 on second and final reading. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 5. Ordinance 25-02-02 Amending the PRD Zoning for Property along Veals Road (Second and Final Reading) (Planning). The ordinance titled, "ORDINANCE 25-02-02 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to amend the conditions applicable to approximately 205.21 acres in the Planned Residential Development (PRD) District (Greystone PRD) located along Veals Road and Double Springs Road as indicated on the attached map, Meritage Homes, City Council Workshop Meeting Minutes February 13, 2025, 11 :30 am Page 3 of 8  applicant [2024-420]" which passed its first reading on February 6, 2025, was offered for passage on second and final reading. Mr. Wade made a motion to approve Ordinance 25-OZ-02 on second and final reading. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 6. Ordinance 25-OZ-03 Rezoning Property along Old Lascassas Road (Second and Final Reading) (Planning). The ordinance titled, "ORDINANCE 25-OZ-03 amending the Zoning Ordinance and the Zoning Map of the City of Murfreesboro, Tennessee, as heretofore amended and as now in force and effect, to rezone approximately 4.0 acres located along North Rutherford Boulevard and Old Lascassas Road from Commercial Fringe (CF) District to Planned Commercial Development (PCD) District (Lascassas Crossings PCD); HEMG, LLC, applicant [2024-419]" which passed its first reading on February 6, 2025, was offered for passage on second and final reading. Mr. Wade made a motion to approve Ordinance 25-OZ-03 on second and final reading. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Absent: Madelyn Scales Harris 7. Reallocation of CIP Funds for Pipe Replacement in Kingdom Ridge Subdivision (Engineering). Chris Griffith, Executive Director of Engineering, presented a Council Communication requesting reallocation of FY22 CIP funds to the Kingdom Ridge Subdivision Pipe Replacement. The estimated cost of this project is $250,000 which is f unded by the FY 22 CIP. Ms. Scales Harris made a motion to approve the reallocation of FY22 CIP funds. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Workshop Items 8. Presentation of FY24 Audit Report (Finance). Mayor McFa rland stated this item was pulled from the agenda as Mr. Jobe, the auditor who will be presenting, was ill. Mayor McFarland requested this item be presented at a future evening meeting. 9. Keystone - Broad Street Redevelopment Amendments Overview (Administration). Darren Gore, City Manager, presented a Council Comm unication regarding Broad Street City Council Workshop Meeting Minutes February 13, 2025, 11 :30 am Page 4 of 8  redevelopment project, amended tax increment financing and amended and restated development agreement update. Mr. Gore turned the floor over to Matt Taylor of SEC, Inc. who proceeded to present a PowerPoint presentation reviewing the current status of the Keystone Development including key tasks completed, equity partners and design team, proposed development, study views, approved building elevations, economic impact plan, City and county proceeds, previous and proposed infrastructure improvements, previous and proposed development schedule, previous and proposed parcel for development + transaction, and changes to agreements. Mr. Taylor answered questions from Council regarding the Hometown Heroes program and the development. Discussion ensued. Mr. Taylor outlined a projected start date for t he WGNS portion (a free-standing building) in September 2025, with the bulk of the rest of the project being done between November 2025 - April 2026, followed by 18 months of construction through 2027. Darren Gore, City Manager, outlined a t imeline for Council review and approval of items for the Keystone Development from February - April 2025 and encouraged Council to ask questions during this time frame. No action was taken. 10. Cherry Lane Corridor Study Area (1-840 to 1-24) (Administration). Darren Gore, City Manager, presented a Council Communication regarding review of the Cherry Lane Corridor Study Area between 1-840 and 1-24. A master plan for the Cherry Lane corridor would help mitigate the loss of the interchange due to the Choice Lane TOOT project. The City is recommended to take the lead on a master plan due to constraints identified within the Cherry Lane corridor including CSX railroad (R/R), Overall Creek and the West Fork Stones River floodways and floodp lains, and the limited access to Broad St. (US41 ) & 1-840 on several properties which may result in traffic issues. Mr. Gore recommended pausing development in this area until infrastructure is designed to support traffic projections and anticipated utility service for economic development. Approving development plans in a piecemeal fashion, under the City's regular order of business, will conflict with the necessary long-term transportation and utility infrastructure improvements. This corridor needs an overall master plan to prevent future issues. Properties that may be affected during this recommended pause include Waldron Property, Dismukes Property, Hord Property, 1-840 and Cherry Lane Interchange and 1-24 Flyover Bridge versus an Interchange. Mr. Gore indicated it could be a 6-9 month pause on development in t he area. Discussion ensued. City Council Workshop Meeting Minutes February 13, 2025, 11 :30 am Page 5 of 8  Mr. Wade made a motion to suspend development approvals in the proposed area for nine (9) months so a Master Plan could be developed. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Madelyn Scales Harris, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 11 . 2024 Annual Report (Administration). Darren Gore, City Manager, presented a Council Communication and Powe rPoint regarding Murfreesboro's 2024 Annual Report with an overview of key insights and trends. This is City staff's first attempt at an overall review of several metrics that have not been provided to the Council or the public before. The purposes of this report include transparency and accountability, performance evaluation, strategic planning, public engagement and resource allocation. The presentation included slides and information on: • City Council 2025 Agenda Action Items Highlights • 2024 On Motion Fiscal Impact Charts (General Fund, Water Resources, Federal/State/ Other Funds) • 2024 Land Use Matters Charts (Zoning, Sewer Variances, Outside City Sewer Service) • 2025 Highlights Trends and Charts regarding o BuildingActivity o Public Infrastructure o Police Department o Fire & Rescue Department o Human Resources o Strategic Services Division o Public Works Division o Recreation Division o Public Works Division o Water Resources, and o Stormwater Mr. Gore explained he plans to present a report annually so Council can see trends within City operations. There were no questions. 12. Airport Projects Update and Other Matters (Airport). Chad Gehrke, Airport Director, presented a Council Communication and documents regarding an update of airport projects and issues. Mr. Gehrke presented a PowerPoint presentation and provided information regarding the status of several airport projects and plans including: • recently completed airside Pavement Repair and Rehabilitation Project (Runway 36) • future airfield pavement repair and rehabilitation projects, • meeting FAA design standards for Runway Protection Zones (RPZ) and the purchase of properties within this area, • four-year history of aircraft operations at MBT • noise complaint reduction due to operation changes • status of the Approach Mitigation Design Project, • status of the Federal Contract Tower project, City Council Workshop Meet ing Minutes February 13, 2025, 11 :30 am Page 6 of 8  • development of the Taxiway F Development area, • status of new Hangar Lease Agreements and implementation of a lease management program (Aerosimple), • status of MTSU Aerospace Relocation pla n (Master Lease term ends June 31, 2031 ), • status of future federal and state airport funding, and • Summary plotting our course into the future: Maintenance and safe operations, economic development, budget and f.inance. Mayor McFarland reviewed numbers detailing how busy the airport is for a small municipal airport. Approximately 300 per day. 13. CIP Transfers (Finance). Amanda DeRosia, Interim Finance Director, provided a Council Communication and documents regarding notification of CIP transfers to facilitate spending down the 2021 Bond. Transfers include transfer of CIP Funds for McKnight Ball Field/Parking Improvements (2021) and Additional City facilities (2025), Medical Center Parkway 2 (2021) and Automated Side loaders (2025), Memorial Widening (2021) and Old Fort Parkway Widening 1-24 to New Sa lem (MED), and Cherry Lane 3 (2021) and Town Creek (General Fund). There were no questions and no action was taken . 14. December 2024 Dashboard (Finance). Amanda DeRosia, Interim Finance Di rector, provided a Council Communication and documents including the December 2024 Dashboa rd, December Impact Fee Report and City Schools December Dashboard to provide Council relevant financial, building and codes and construction data. There were no questions and no action was taken. Board & Commission Appointments No board and commission appointments were presented. Licensing No beer permits were presented. Payment of Statements No payment of statements was presented. Other Business 15. Draft MTSU Service Fee Agreement for Residential Properties (Administration). Darren Gore, City Manager, presented a Council Communication and requested Council review a five-year draft Service Fee Agreement with Middle Tennessee State University (MTSU) for leasing residential properties. The service fee would be $848.00 per property per yea r unless certain criteria are met. The service fee would fund public services and infrastructure and benefit the City Council Workshop Meeting Minutes February 13, 2025, 11 :30 am Page 7 of8 residents of the City, including, but not limited to, public safety, parks and recreation, streets and solid waste. There were no questions and no action was taken. Solid Waste Pickup Scheduling Changes. Darren Gore, City Manager, announced that t he Solid Waste Department is moving to a four-days per week solid waste pick-up schedule, Monday through Thursday, to allow Friday to be used as a clean-up and maintenance day for trucl<s, carts, etc. This will allow the department to be more efficient. Mayor McFarland suggested City st aff coordinate with the Communications Department to inform citizens of the changes. Landfill Annexation Proposal. Mayor McFarland requested that Legal and Planning staff prepare documents to annex the BFI/ Republic Services landfill into the City for presentation to Planning Commission and City Council. As an outside the City sewer customer, BFI agreed not to contest an annexation proposal. This type of agreement is consistent with the City's approach to handling outside the City sewer customers. The annexation would allow the City to collect taxes from the landfill. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 12:49 p. m . SHANE MCFARLAND MAYOR ATTEST: CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: ~ 'oM~ l1l~(YJ..5 City Council Workshop Meet ing Minutes February 13, 2025, 11 :30 am Page 8 of 8