City Council

City of Murfreesboro City Council - Regular Session Thursday, March 6, 2025, at 6:00 pm City Council Chambers T E N N E S S E E 111 West Vine Street, Murfreesboro, TN MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, March 6, 2025. Proper notice of this meeting was published in the Murfreesboro Post on Tuesday, February 25, 2025. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Bill Shacklett Kirt Wade Shawn Wright City Representatives Present Darren Gore, City Manager Adam Tucker, City Attorney Erin Tucker, City Recorder/ Chief Financial Officer Sam Huddleston, Assistant City Manager Valerie Smith, Water Resources Director Matthew Blomeley, Assistant Planning Director Chris Griffith, Executive Director of Public Infrastructure Margaret Ann Green, Business Systems Manager Ben Newman, Planning Director Angela Jackson, Executive Director of Strategic Services M ark McCluskey, Fire Chief Mike Browning, Public Information Officer Raven Bozeman, Executive Assistant Other City Staff Prayer and Pledge of Allegiance Mayor McFarland called the meeting to order. Kirt Wade commenced the meeting with a I prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland asked if there were any registered speakers for public comment on actionable agenda items. Erin Tucker, City Recorder/ Chief Financial Officer, indicated no one had registered to speak. City Council Meeting Minutes March 6, 2025, 6:00 pm Page 1 of6 Ceremonial Items Proclamation: National Athletic Trainers Month. Mayor McFarland presented a proclamation to Ellie Voelker and MTSU Athletic Trainers on behalf of the National Athletic Trainers' Association to spread awareness about all that athletic trainers do providing health care for athletes and those engaged in physical activity. Mayor McFarland proclaimed the month of March as National Athletic Training Month. Consent Agenda The Consent Agenda was presented for approval with Council Communications for the following item: 1. Asphalt Purchases Report {Water Resources) Mr. Maxwell made a motion to approve the Consent Agenda. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Old Business Ordinance 2. Ordinance 25-0-07 Sewer Amendment - MCC Section 33-2.1.1 (Second and Final Reading) (Administration). The ordinance titled, "ORDINANCE 25-0-07 amending the Murfreesboro City Code, Chapter 33. Water Resources, Article I. In General, Section 33-2.1.1, Conditions for water and sanitary sewer service to property outside City limits" which passed its first reading on February 27, 2025, was offered for passage on second and final reading. Mr. Maxwell made a motion to approve Ordinance 25-0-07 on second and final reading. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business City Council Meeting Minutes March 6, 2025, 6:00 pm Page 2 of 6  Land Use Matters 3. Amending the Zoning Ordinance - School Uses (Planning). Matthew Blomeley, Assistant Planning Director, presented a Council Communication, documentation, and PowerPoint presentation regarding a proposed amendment to the Zoning Ordinance primarily regarding the use "School, Public or Private, Grades K-12" and requested Council feedback and guidance on the proposed zoning ordinance amendment. Mr. Blomeley presented concerns with the current process, current zoning requirements, proposed amendments, and how the proposed amendments would affect site plan review and approval for schools. The recommended zoning amendment would eliminate the Special Use Permit requirement in all circumstances for school uses and remove school uses from the purview of the Board of Zoning Appeals. It would allow school uses and expansions thereto by right in all zoning districts except Park (P) with clear design standards for school uses and require a Type C buffer for schools used when adjacent to single-family residential zoning or uses except in specific instances that would require rezoning to PND or PUD including if: the school use has never previously been established on the subject property; a building expansion or an accessory structure with a gross floor area of 50,000 square feet or greater is proposed; or one or more athletic or recreation fields with lighting or amplified sound are proposed. The proposed amendments would affect site plan review and approval for schools by handling most school applications administratively, thereby shortening the process and providing additional timing flexibility. Planning Commission site plan review will be required for the same instances that planned development zoning is required and some other instances. Additionally, proposed modifications will create additional flexibility for the maximum building height of school and church buildings, not require irrigation systems installation at school uses, separate standards for school uses from other types of institutional group assembly uses and create add itional consistency in the minimum standards for other types of institutional group [ assembly uses. Mr. Blomeley asked for feedback and questions from Council, after which the Planning Department will move forward with Planning Commission procedures for formal approval. Discussion ensued. City Cou ncil Meeting Minutes March 6, 2025, 6:00 pm Page 3 of 6  Mr. Maxwell inquired about the rationale for the exclusion of 50,000 square feet or greater additions, such as fieldhouses that are typically not built by the school, but by Booster Clubs. In response, Mayor McFarland explained the four types of Educational Uses include: 1) Non-Educational Use with Sewer (e.g. fieldhouse), 2) Non-Educational Use without Sewer, 3) Educational Use with Sewer (e.g. school expansion that must be governed by the Fire Marshal), and 4) Educational Use without Sewer (e.g. school expansion without restrooms). A fieldhouse would typically be considered a non-educational building and would have to go through the process to get water and sewer. Mr. Gore stated that 50,000 square feet and greater is very large. On Motion 4. Right-of-Way (ROW) Acquisition for Rutherford Boulevard (Engineering). Chris Griffith, Executive Director of Public Infrastructure, presented a Council Communication, documentation and PowerPoint presentation providing an update on the Rutherford Boulevard Extension Project. Mr. Griffith presented an opportunity to partner with a landowner (Swanson property) through a forthcoming developer's agreement. This potential partnership aims to facilitate the project's advancement. Mr. Griffith requested Council feedback on the acquisition. The property needs improvements. Site improvements needed include 1) ROW (estimated at $2.6 million), 2) approximately 63,000 yards of shot rock fill and installation of three drainage culverts (costing an estimated $3.25 million), and 3) payment to Swanson Development for the improved ROW (estimated at $2.85 million). The proposed Developer's Agreement would require the City to obtain environmental permits, provide City permits, perform geotechnical testing, and provide acceptance letter to Swanson Properties once work is completed. The proposed Developer's Agreement would require the Developer to complete earthwork and install drainage pipes on the property and sell property necessary for ROW and easements. Council had no questions and no action was needed. This was presented for Council information only; after additional negotiations, Mr. Griffith will bring full agreement Council for review and approval. City Council Meeting Minutes March 6, 2025, 6:00 pm Page4of6  s. Agreement with Trimble Technology for Maintenance and Support Services (Information Technology). Margaret Ann Green, Business Systems Manager, presented a Council Communication requesting approval of the Trimble Technology (aka Azteca Systems, LLC) Conversation and Support Agreement, subject to final legal review, for maintenance and support services for converting the Cityworks subscription model to Cityworks Online service The two-year contract totals $491,000 and will continue to be paid from the operating budget. Mr. Maxwell inquired whether it was less or more expensive to go directly through Trimble. Ms. Green stated it is not less expensive but will provide features the City currently does not have, including creating reports, working with payment processors through the Finance Department, and providing online services to the public such as permit application, tracking and payment. Ms. Averwater made a motion to approve the agreement with Trimble Technology (aka Azteca Systems, LLC), subject to final legal review. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, I Shawn Wright, Shane McFarland Nay: None 6. SSR Task Order Departmental Arc Flash Study (Water Resources). Valerie Smith, Water Resources Director, presented a Council Communication requesting approval of SSR Task Order 25420130 to perform an Arc Flash Study at the WTP, WWRRF and all pump stations, required by the National Fire Protection Association (NFPA) as a safety measure. The expense of $129,260 (hourly not to exceed) would be funded by the Department's Working Capital Reserves. Mr. Maxwell made a motion to approve the SSR Task Order 25420130. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: [ Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None City Council Meeting Minutes March 6, 2025, 6:00 pm Page 5 of 6  7. Cumberland International Truck, Inc. Contract (Water Resources). Valerie Smith, Water Resources Director, presented a Council Communication requesting approval of the contract with Cumberland International Truck, Inc. for the purchase of a 2025 International HX620 Dump Truck. The expense, $182,289.61, will be funded by MWRD's FY25 rate funded capital budget. Mr. Wade made a motion to approve the purchase and contract with Cumberland International Truck, Inc. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Board and Commission Appointments No board and commission appointments were presented. Licensing No beer permits were presented. Payment of Statements No payment of statements was presented. Other Business No other business was presented. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:33 p.m. SHANE MCFARLAND MAYOR ATTEST: TUCKER CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: I f ~ I, ;}fJJS City Council Meeting Minutes March 6, 2025, 6:00 pm Page 6 of 6