City Council

City of Murfreesboro / ~ 1 Cityof City Council - Regular Session .~~,~~lj ~ ._ Thursday, March 27, 2025, at 6:00 pm MURFREE:SBORO City Council Chambers T E N N ES S EE 111 West Vine Street Murfreesboro, Tennessee MINUTES The City Council of the City of Murfreesboro, Rutherford County, Tennessee, met in regular session at its regular meeting place in the Council Chambers at City Hall at 6:00 p.m. on Thursday, March 27, 2025. Proper notice of this meeting was published in the Murfreesboro Post on Tuesday, February 25, 2025. Council Members Present Mayor Shane McFarland - Presiding Jami Averwater Madelyn Scales Harris Austin Maxwell Kirt Wade Shawn Wright Vice Mayor Bill Shacklett was absent and excused from this meeting. City Representatives Present Darren Gore, City Manager Adam Tucker, City Attorney Sam Huddleston, Assistant City Manager Amanda DeRosia, Finance Director Brad Hennessee, Facilities Maintenance Director Scott Elliott, Manager of Project Development Cathy Smith, Purchasing Director Valerie Smith, Water Resources Director Trey Duke, Director of Murfreesboro City Schools Daniel Owens, Finance Director of City Schools Alan Bozeman, Director of Communications Matthew Jarratt, Director of Information Technology Nate Williams, Executive Director of Recreational Services Jim Kerr, Transportation Director Russ Brashear, Assistant Transportation Director Michael Bowen, Chief of Police Mark McCluskey, Chief of Fire Rescue Greg McKnight, Executive Director of Development Services Angela Jackson, Executive Director of Strategic Services Mike Browning, Public Information Officer Raven Bozeman, Executive Assistant Other City Staff Prayer and Pledge of Allegiance City Council Meeting Minutes March 27, 2025, 6:00 pm Page 1 of 11  Mayor McFarland called the meeting to order. Mr. Wright commenced the meeting with a prayer followed by the Pledge of Allegiance. Public Comment on Actionable Agenda Items Mayor McFarland asked if there were any registered speakers for public comment on actionable agenda items. Amanda DeRosia, Finance Director, indicated one person, Matt Taylor, had registered to speak. Mayor McFarland inquired if Mr. Taylor was present to speak. Ms. Averwater stated that he was not there. Consent Agenda The Consent Agenda was presented for approval with Council Communications and documentation for the following items: 1. Professional Services Agreement for Old Fort Park, Ballfield and Parking Renovations (Facilities) 2. Professional Services Agreement for Ceiling Renovations at Bradley Academy (Facilities) 3. Asphalt and Concrete Purchase Report (Street) 4. Murfreesboro Transit Center Contingency Allowance Allocation (Project Development) 5. Amendment Number 1 to Kimley Hom's Professional Services Agreement (Project Development) 6. CIP Transfer Reallocation (Finance) 7. RFCSP Approval Community Development (Purchasing) 8. RFCSP Approval for Parks and Recreation (Purchasing) 9. JBS Task Order No. 25-02 River Raw Water Pump No. 1 (Water Resources) 10. Sewer Blasting Participation-Rucker Donnell-Hwy 99 at Veterans Parkway (Water Resources) 11. Thompson Lane Widening- ELI Engineering Design Amendment No. 3 (Water Resources) Ms. Averwater made a motion to approve the Consent Agenda. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None New Business Resolution 12. Resolution 25-R-04 Schools Budget Amendment #7 (Schools). Dr. Trey Duke, Director of Murfreesboro City Schools, presented a Council Communication requesting Council approve City Council Meeting Minutes March 27, 2025, 6:00 pm Page 2 of 11  Resolution 25-R-04 amending the FY25 General Purpose Fund as presented. The resolution titled, "RESOLUTION 25-R-04 amending the Fiscal Year 2025 (hereafter "FY2025") Murfreesboro City Schools Budget (7 th Amendment)" was offered for passage on its first and only reading. Ms. Scales Harris made a motion to approve Resolution 25-R-04. Mr. Wright seconded the motion . Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Ordinance 13. Ordinance 25-0-08 Murfreesboro Cable TV Structure Changes (Communications). Alan Bozeman, Director of Communications, presented a Council Communication to amend the City Code regarding structural changes for Murfreesboro Cable TV. The ordinance titled, "ORDINANCE 25-0-08 amending the Murfreesboro City Code, Chapter 2, Administration, Article X. Cable Commission and Chapter 36, Cable Communications, Sections 36-2, 36-4, 36-10, 36-14, and 36-16, dissolving the Murfreesboro Cable Commission" was offered for passage on first reading. Mr. Maxwell made a motion to approve Ordinance 25-0-08 on first reading. Ms. Scales Harris seconded the motion . Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None On Motion 14. Adams Tennis Complex Court Resurface Project (Facilities). Brad Hennessee, Facilities Manager, presented a Council Communication requesting Council approve an agreement with Sports Surface Pros. LLC for resurfacing of 8 indoor and 16 outdoor courts at Adams Tennis Complex. The expense, $138, 600, is funded by FY25 CIP. Mr. Maxwell made a motion to approve the agreement with Sports Surface Pros, LLC. Ms. Scales Harris seconded the motion . Upon roll call, the motion was passed by the following vote: City Council Meeting Minutes March 27, 2025, 6:00 pm Page 3 of 11  Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 15. Microsoft Enterprise Agreement (Information Technology). Matthew Jarratt, Director of Information Technology, presented a Council Communication requesting Council approve the renewal of a three-year enterprise agreement of Microsoft 365 under the State of Tennessee's Restricted State-Wide Contract #3999 NASPO Commercial Off-The-Shelf Software Contract with Insight Public Sector, Inc. The annual cost with the subscription of Microsoft 365 hosted services is $471,338.77 per year. Mr. Maxwell inquired about the cost and what the City receives at an average of $355/user license versus the average non-government consumer. Mr. Jarrett explained several of the enhanced services the City receives including security, Microsoft Teams conferencing (meetings and voice chat), multi-factor authentication (MFA), and archiving emails for maintaining open records retention requirements. Mr. Wade made a motion to approve the agreement with Insight Public Sector, Inc. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 16. Renewal of IT Managed Security (Information Technology). Matthew Jarratt, Director of Information Technology, presented a Council Communication requesting Council approve the contract renewal of IT managed security services for City and Water Resources including cybersecurity monitoring service which provides 24/7 monitoring and threat detection following industry best practices. The expense, $520,552, is funded from the IT and Water Resources operation budgets. Mr. Maxwell made a motion to approve the presented contract for renewal of IT Managed Security. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: City Council Meeting Minutes March 27, 2025, 6:00 pm Page 4 of 11  Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 17. Contract with Dickson County Equipment for Purchase of Maintenance Equipment (Parks). Nate Williams, Executive Director of Recreational Services, presented a Council Communication requesting Council approve a contract with Dickson County Equipment, Inc. for the purchase of maintenance equipment for proper maintenance of Murfreesboro' s growing park system. The expense, $211,500, is funded through FY25 CIP. Mr. Maxwell made a motion to approve the contract with Dickson County Equipment, Inc. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Mayor McFarland asked Mr. Williams to update everyone on what will be taking place tomorrow, March 28, 2025. Mr. Williams invited the public to attend the Veterans Park groundbreaking at 10:00 a.m. on March 28, 2025. 18. Veterans Park Materials Engineering and Testing Services Task Order No. 18 (Project Development). Scott Elliott, Manager of Project Development, presented a Council Communication requesting Council approval of Task Order No. 18 with TTL, Inc. for Construction Materials Engineering and Testing Services during the construction of Veterans Park. The expense, $118,881, is funded by FY25 CIP Budget. Ms. Averwater made a motion to approve Task Order No. 18 with TTL, Inc. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 19. Construction Contract for the Rutherford Adaptive Signal Control Technology Project (Transportation). Jim Kerr, Transportation Director, presented a Council Communication City Council Meeting Minutes March 27, 2025, 6:00 pm Page 5 of 11 requesting Council approve the agreement with S & W Contracting Company, LLC for construction of the Rutherford Adaptive Signal Control Technology (ASCT} project. The ASCT project will take place on Rutherford Boulevard and Northfield Boulevard. The estimated cost of the project, $5,357,752 including a five percent (5%) contingency, is funded by federal funds and local funds. Mr. Maxwell made a motion to approve the construction contract with S & W Contracting Company, LLC. Ms. Scales Harris seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 20. Addendum No. 2 for Construction Administration for the Rutherford Adaptive Signal Control Project (Transportation). Jim Kerr, Director of Transportation, presented a Council Communication and documents requesting Council approve Addendum No. 2 with Neel-Schaffer, Inc. for engineering services for construction of the Rutherford Adaptive Signal Control Technologies (ASCT) project. The expense, $357,323, is funded by federal funds. Mr. Maxwell made a motion to approve Addendum No. 2 with Neel-Schaffer, Inc. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 21. Contract with Dynamic Security (Transportation). Russ Brashear, Assistant Transportation Director, presented a Council Communication requesting Council approve a contract with Dynamic Security, Inc. to provide unarmed security services at the Murfreesboro Transit Center. The base contract cost, $98,750, is funded by the department operating budget. Ms. Scales Harris made a motion to approve the contract with Dynamic Security, Inc. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland City Council Meeting Minutes March 27, 2025, 6:00 pm Page 6 of 11  Nay: None 22. Murfreesboro Major Transportation Plan Update (Transportation). Jim Kerr, Transportation Director, presented a Council Communication requesting Council approve Task Order No. 11 with Neel-Schaffer, Inc. for updating the Major Transportation Plan. The update allows the City to develop an accurate needs assessment and allow staff to prioritize infrastructure projects. The expense, $194,610, is funded by State Street Aid. Mr. Wade made a motion to approve Task Order No. 11 with Neel-Schaffer, Inc. Mr. Maxwell seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Bill Shacklett, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 23. Cherry Lane Corridor Study Proposal (1-840 to 1-24) (Administration). Darren Gore, City Manager, presented a Council Communication and documents requesting Council approve the professional services agreement with Ragan-Smith Associates, subject to legal review, for the Cherry Lane corridor study between Interstate 840 and Interstate 24. The expense, $515,745, is funded from the Planning Department's FY25 operating budget. Kevin Gunther from Ragan-Smith Associates presented a PowerPoint presentation regarding the Cherry Lane Master Plan Study. Mr. Wright stated that there is a property in this area whose owners have been working with City staff and he does not think it is fair to that property owner to proceed with this study and stop their project. He would like to see either 1) pull them out of the study or 2) let that project go through the process and see whether the project passes or fails. Mr. Maxwell and Ms. Scales Harris agreed with Mr. Wright's proposal. Mayor McFarland stated he sympathizes with the property owner, but the property owner has been told multiple times what was being proposed on that site is against the land use study and that there are many things that have changed on that property, especially with TOOT recommendations. Mayor McFarland did not endorse the project either way, but stated Council needs to develop infrastructure or have studies in place regarding infrastructure before development occurs to best serve the public. If the Cherry Lane Corridor Study is not done right City Council Meeting Minutes March 27, 2025, 6:00 pm Page 7 of 11 the first time, it will cause significant issues in the future regarding transportation options within the City. He stated he is in agreement if the project is allowed to go through the process. Mayor McFarland requested Mr. Gore send information to Council regarding the timeline of the property development, specifically what has happened the last 9-10 months. Mr. Gore stated, from a transportation component, this area needs to stay in the study, but he understands Council would like the project to be released to allow them to proceed in the development process. Discussion ensued regarding properties brought in the study near the corridor and the timeline of the study. Mr. Guenther stated the goal is to have the study completed within 9 months and that they could consider proposed development and the study concurrently. A motion was made by Mr. Wright and Mayor McFarland clarified and divided the motion into two motions as follows, that each received a motion, second and roll call vote. Mr. Wright made a motion to approve the Cherry Lane Corridor Study Plan with Ragan- Smith Associates. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Mr. Wright made a motion to allow the two properties within the study plan and City limits (Elizabeth Hord Property at Map 70 Parcel 7.03 and Mary Hord Haymore Property at Map 70 Parcel 7.02) and site plans or development plans currently entitled by zoning or already annexed into the City to go through the planning process and not be held in the moratorium. Mr. Wade seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 24. Shared Cost for Repairs to Firing Range at the Rutherford County Sheriff's Office (Police). Michael Bowen, Chief of Police, presented a Council Communication requesting Council approve cost sharing for the repairs needed at the Rutherford County Sherriff Office firing range. City Council Meeting Minutes March 27, 2025, 6:00 pm Page 8 of 11  Murfreesboro Police Department has been a partner agency regarding use and maintenance of the facility. Pursuant to Section 7 of the Agreement between Rutherford County, Rutherford County Sheriff's Office and the City for financing and operation ofthe firing range, the City's share of the expense is $405,147. The expense of $208,000 will be funded by the department's FY25 operating budget and the remaining $197,247 will be funded from unforeseen. Mr. Maxwell made a motion to approve cost sharing of repairs to the firing range at the Rutherford County Sherriff Office. Ms. Averwater seconded the motion . Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None 25. City Judge Employment Agreement (Council). Adam Tucker, City Attorney, presented a Council Communication requesting Council approve the employment agreement for City Judge between the City of Murfreesboro and Ewing Sellers. The salary and benefits to be paid under the agreement are budgeted for in the City's FY2025 budget. Ms. Averwater made a motion to approve the employment agreement for City Judge between the City of Murfreesboro and Ewing Sellers. Mr. Wright seconded the motion . Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Abstain: Austin Maxwell Board and Commission Appointments No board and commission appointments were presented. Licensing 26. Beer Permits (Finance). Amanda DeRosia, Finance Director, presented a Council Communication regarding Beer Permits. The following were offered for approval: Regular Beer Permits • Delicias Markets, 810 Northwest Broad Street, Suite 218 (grocery/market, new location} • Neighbors Murfreesboro, 2512 Roby Corlew Lane (restaurant/new location) • Crab Fever, 1720 Old Fort Parkway, Suite C170 {restaurant/ownership change} City Council Meeting Minutes March 27, 2025, 6:00 pm Page 9 of 11 Special Event Beer Permits • Oaklands Association, 04/13/2025. 5th Annual Ar- "beer"-etum, 900 & 901 North Maney Avenue. • Oaklands Association, 05/10/2025, Spring Craft Fair, 900 & 901 North Maney Avenue. • Oaklands Association, 05/24/2025, The Spring Party, 900 & 901 North Maney Avenue. • Oaklands Association, 08/09/2025, Membership Dinner, 900 & 901 North Maney Avenue. • Oaklands Association, 09/06/2025, Fall Craft Fair, 900 & 901 North Maney Avenue. • Oaklands Association, 09/27/2025, Octoberfest, 900 & 901 North Maney Avenue. • Oaklands Association, 10/16/2025, Oaklands After Dark Evening Tours and Pumpkin Patch, 900 & 901 North Maney Avenue. • Oaklands Association, 10/17/2025, Oaklands After Dark Evening Tours and Pumpkin Patch, 900 & 901 North Maney Avenue. • Oaklands Association, 12/05/2025, Christmas Dinner, 900 & 901 North Maney Avenue. Applicants met requirements for the Beer Permits and were recommended for approval pending final building and codes inspections for the Regular Beer Permits and Special Event Permit issuance for the Special Event Beer Permits. Mr. Wade made a motion to approve the Regular and Special Event Beer Permits. Ms. Averwater seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None Payment of Statements No payment of statements was presented. Other Business 27. Purchase of First Due Software (Fire). Mark McCluskey, Chief of Fire Rescue, presented a Council Communication and documents requesting Council approval of a contract between Locality Media, Inc. dba First Due and the City of Murfreesboro for Carasoft software. The expense of $139,850 is funded from the Fire Department's FY25 budget. Ms. Averwater made a motion to approve the contract with Locality Media, Inc. dba First Due. Mr. Wright seconded the motion. Upon roll call, the motion was passed by the following vote: Aye: Jami Averwater, Madelyn Scales Harris, Austin Maxwell, Kirt Wade, Shawn Wright, Shane McFarland Nay: None City Council Meeting Minutes March 27, 2025, 6:00 pm Page 10 of 11  Rutherford County Commission Regarding Solid Waste. Mr. Maxwell stated the Rutherford County Commission met for a special meeting on March 26, 2025 and voted 16 to 5 to support Ms. Barrett's resolution for solid waste and that he find the Commission's support of the resolution encouraging. He also mentioned the debate between the County Mayor and Republic Services. Mr. Maxwell presented a book to Madelyn Scales Harris regarding African American history within Rutherford County and stated it mentioned several people from the Scales family. Future Meetings. Mr. Gore stated Council will not meet on Thursday, April 3, 2025, but will meet on Thursday, April 10, 2025, for Workshop. Middle Point Landfill. During the Workshop Meeting, Ms. Barrett of the Rutherford County Commission has requested to present a resolution to Council requesting TDEC enforce limiting trash coming to Middle Point Landfill from outside the region. The region consists of Rutherford County, Cannon County, Coffee County, and Warren County. Airport Award. Mayor McFarland recognized the Murfreesboro Municipal Airport being awarded $4 million in the Governor's supplemental budget for the runway protection zone. Mayor McFarland thanked the Governor, Senator White, Senator Reeves, Representative Charlie Baum, Tim Rudd, Bryan Terry, Robert Stevens, and Mike Sparks for their help to the City of Murfreesboro. Veterans Park Groundbreaking Ceremony. Mayor McFarland reminded Council, staff, and citizens about the Veterans Park groundbreaking at 10:00 a.m. on March 28, 2025. Adjourn There being no further business, Mayor McFarland adjourned this meeting at 6:57 p.m. ~ '----- ==----=------- SHANE MCFARLAND MAYOR ATTEST: ~TUCKER CITY RECORDER/ CHIEF FINANCIAL OFFICER APPROVED BY COUNCIL: / ( , / , aa,;i.s City Council Meeting Minutes March 27, 2025, 6:00 pm Page 11 of 11