Parks and Recreation & Tree Preservation Board

MURPHY PARKS AND RECREATION AND TREE PRESERVATION BOARD AGENDA July 8th, 2024, AT 6:00 PM COUNCIL CHAMBERS 206 NORTH MURPHY ROAD MURPHY, TEXAS 75094 NOTICE is hereby given of a meeting of the Park and Recreation Board of the City of Murphy, Collin County, State of Texas, to be held on July 8, 2024, at Murphy City Hall for the purpose of considering the following items. The Park and Recreation Board reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (discussing purchase, exchange, lease or value of real property); §551.074 (discussing personnel or to hear complaints Robin Reeves against personnel); and §551.087 (discussing economic development negotiations). Any decision held Chair on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session. Diana Cain Vice-Chair 1. CALL TO ORDER Mike Jenkins Secretary 2. PLEDGE OF ALLEGIANCE AND INVOCATION Clay Dethloff Board Member 3. ROLL CALL AND CERTIFICATION OF A QUORUM Keyla Kirton 4. PUBLIC COMMENTS Board Member The Council Chambers is open to the public. If you wish to speak during this portion of the meeting or to address specific agenda items. Please Felicia Zimmer Board Member complete the Public Comment form at Public Comment Form (cognitoforms.com)by 5:55 p.m. on July 8, 2024, or you may complete Jeff Brettnacher the Public Comment form provided at the meeting, which will be held at Board Member 6:00 p.m. in Council Chambers at City Hall. Matt Foster 5. PRESENTATIONS Parks and Recreation Director A. Master Plan Priorities Discussion Matt Foster, Director of Parks and Jacy Mitchell Recreation Executive Administrative Assistant B. Parks and Recreation Budget Presentation/Update Matt Foster, ________________ Director of Parks and Recreation __ C. Discussion regarding storm damage at parks and facilities. Cody Clark, Parks Superintendent 6. INDIVIDUAL CONSIDERATION A. Consider and/or act on the approval of June 10, 2024, regular meeting minutes. Executive Administrative Assistant, Jacy Mitchell 6.10.24 Park Board Meeting Minutes 7. STAFF REPORTS A. Event Updates Kayla McFarland, Manager of Recreation Services B. Park Updates Cody Clark, Parks Superintendent Page 1 of 5 8. FUTURE AGENDA ITEMS 9. ADJOURNMENT I certify that this is a true and correct copy of the Murphy Park and Recreation Board Meeting Agenda and that this notice was posted on the designated bulletin board at Murphy City Hall, 206 North Murphy Road, Murphy, Texas 75094; a place convenient and readily accessible to the public at all times, and said notice was posted on Friday, July 5th, by 5:00 p.m. and will remain posted continuously for 72 hours prior to the scheduled meeting pursuant to Chapter 551 of the Texas Government Code. Jacy Mitchell Executive Administrative Assistant In compliance with the American with Disabilities Act, the City of Murphy will provide for reasonable accommodations for persons attending public meetings at City Hall. Requests for accommodations or interpretive services must be received at least 48 hours prior to the meeting. Please contact the City Secretary at 972.468.4011 or kjackson@murphytx.org. Notice of Possible Quorum: There may be a quorum of the Animal Shelter Advisory Committee, the Board of Adjustment, the Building and Fire Code Appeals Board, the City Council, the Ethics Review Commission, the Murphy Community Development Corporation, the Murphy Municipal Development District Board and/or the Planning and Zoning Commission members who may be present at the meeting, but they will not deliberate on any city or board business. Page 2 of 5  Agenda Item 6. A. MURPHY PARK AND RECREATION BOARD MINUTES JUNE 10TH, 2024, AT 6:00 P.M. COMMUNITY ROOM 206 NORTH MURPHY ROAD MURPHY, TEXAS 75094 1. CALL TO ORDER Chair, Robin Reeves, called the meeting to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE AND INVOCATION Vice Chair, Diana Cain, led the Pledge of Allegiance and Invocation. 3. ADMINISTER OATHS OF OFFICE a. Statement of Elected/Appointed Officer - Jeff Brettnacher & Keyla Kirton Jacy Mitchell, Executive Administrative Assistant, took the Statement of Elected/Appointed Officers, Jeff Brettnacher and Keyla Kirton prior to the start of the meeting. b. Oath of Office - Jeff Brettnacher & Keyla Kirton Jacy Mitchell, Executive Administrative Assistant, administered the oaths of office for both Jeff Brettnacher and Keyla Kirton swearing them in as official Park and Recreation Board members. 4. ROLL CALL AND CERTIFICATION OF A QUORUM MEMBERS Chair Robin Reeves PRESENT: Vice Chair Diana Cain Board Member Mike Jenkins Board Member Clay Dethloff Board Member Keyla Kirton Board Member Felicia Zimmer Board Member Jeff Brettnacher . MEMBERS ABSENT: 5. PUBLIC COMMENTS There were no public comments. 6. PRESENTATIONS a. Presentation regarding the Master Plan Survey results. Matt Foster, Director of Parks and Recreation, went over the Parks and Recreation Master Plan Survey results. There were 338 total responses. 3 were internal and 335 were citizen responses. Overall satisfaction score was 3.88 out of 5.0. 221 people noted they visited Murphy Parks more than once per week. 67 visited once per week, 25 visited Page 3 of 5  Agenda Item 6. A. Page 2 of 3 Parks and Recreation Board June 10, 2024 once per month, 23 noted they visited 23 times per year and 1 noted they've never visited. The most visited park showed Murphy Central Park at 20% and the least visited being Liberty Ridge Park at 5%. The overall take-aways from the survey are as follows, Parks: Update/better equipment, more security/safety in Parks, more sports courts/fields (Baseball, Volleyball, Tennis, Pickleball, Cricket, Softball), more shaded areas, trail development/expansion, bike/skateboard designated areas, fitness in park. For Recreation: Increased Programming Variety/Offerings, reduced cost for programs, increased space in Community Center (Classes, reservations, gym time), a recreation center and better dissemination of information regarding Parks and Recreation Activities/Offerings. 7. INDIVIDUAL CONSIDERATION a. Consider and/or act on the approval of May 20, 2024, regular meeting minutes. BOARD ACTION: (Item 7.A.) APPROVED Diana Cain moved to approve May 20, 2024, Regular Meeting Minutes. Clay Dethloff seconded the motion. For: Unanimous. The motion carried by a vote of 7-0. 8. STAFF REPORTS a. Discuss Master Plan Priorities. Matt Foster, the Director of Parks and Recreation, elaborated on the prioritization of the Parks and Recreation Master Plan. The discussion focused on the park renovation and expansion project list through 2030. The top priority on the list is the Mustang Park Renovation, specifically the upgrade of the playground due to its age. The playground, built in 2002, should ideally be replaced close to the 20-year mark to meet safety requirements. Other important considerations include the replacement or renovation of the Pavilion, which currently has issues with water retention. Additionally, there is a plan to widen the sidewalks to meet the new 8ft standards, an increase from the current 5ft size. The baseball field requires grading and turf, and the irrigation system, also from 2002, is in need of replacement. Following Mustang Park is the Murphy Central Park Renovation/Expansion, Water's Edge, Timbers Nature Preserve Park Amenities, Brentwood Park Playground Replacement, Trail Connectivity in major areas (2025-2030), Preserve at Maxwell Creek 2028, Aviary Park Renovation 2030 and North Hill Park Playground/Renovation 2030. There is a growing desire for enhanced park offerings, including updated and better equipment, improved security and safety measures, and an increase in the number of sports courts and fields for activities such as basketball, volleyball, tennis, pickleball, cricket, and baseball/softball. Moreover, there is also an expressed need for more shaded areas, expansion of trails, designated bike/skateboard areas, and enhanced fitness options within the parks. Concerning Recreation, there is a call for a wider variety of programming options, reduced program costs, and increased space within the Community Center for classes, reservations, and gym time. Additionally, better dissemination of information regarding Parks & Recreation Activities/Offerings is desired, along with an increase in park maintenance, the provision of bathrooms, and maintaining cleanliness within the parks. An essential question posed is how to better engage and connect with the community for improved participation. b. Event Updates Kayla McFarland, Manager of Recreation Services, provided an update on the summer recreation events. She announced the introduction of PE Camps, available in both half- Page 4 of 5  Agenda Item 6. A. Page 3 of 3 Parks and Recreation Board June 10, 2024 day and full-day sessions led by dedicated PE Coaches. Additionally, plans are in progress to launch a Toddler Time camp in the upcoming months. Regarding the Sounds of Sundown Concert Series, the first event featuring Blurry Paige on June 7th drew an estimated 900 attendees. The lineup for the remainder of June includes Memphis Soul on June 14th, paying tribute to Motown classics, followed by Like Combs on June 21st, a celebration of Luke Combs' music. The series will conclude on June 28th with a performance by the Emerald City Band. Miss McFarland highlighted that July is Park and Recreation Month, focusing on various upcoming initiatives and activities. These include Splash Day, Power-wheel races, Birdhouse building, community bike ride, glow- in-the-dark dodgeball and a Pickleball tournament. c. Park Updates. Cody Clark, Parks Superintendent, emphasized their ongoing efforts in the cleanup following recent severe storms. Priority remains on mowing, with plans to proceed to fertilization and applying ant bait control. Additionally, they will initiate sod replacement and begin installing fitness equipment at Timbers. 9. FUTURE AGENDA ITEMS No Future Agenda Items 10. ADJOURNMENT With no further business, a motion was entertained by the Chair, Mike Jenkins, and the Park and Recreation Board meeting adjourned at 08:12 pm. APPROVED BY: ________________________ Mike Jenkins, ATTEST: Secretary ________________________ Jacy Mitchell, Executive Administrative Assistant Page 5 of 5