CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, August 17, 2021 3:30 PM Afternoon Session 6:30 PM Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL Mayor Scott Sedgley Vice Mayor Liz Alessio Councilmember Mary Luros Councilmember Bernie Narvaez Councilmember Beth Painter See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo CITY COUNCIL REGULAR MEETING AGENDA August 17, 2021 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. SPECIAL PRESENTATIONS: 3.A. 307-2021 COVID-19 Update from Queen of the Valley Hospital's Chief Medical Officer, Amy Herold, M.D. 3.B. 303-2021 Recognition of Sheila Esser, Accounting and Audit Supervisor Recommendation: Proclaim the City Council's recognition of Sheila Esser, Accounting and Audit Supervisor, for her many positive contributions to the City, on the occasion of her retirement. 4. PUBLIC COMMENT: *See page 6 for procedures to provide comments to Council. 5. CONSENT CALENDAR: 5.A. 301-2021 City Council Meeting Minutes Recommendation: Approve the August 3, 2021 Regular Meeting Minutes. Attachments: ATCH 1 – Aug 3, 2021 Regular Meeting Minutes DRAFT 5.B. 281-2021 Monthly Budget and Investment Statement Recommendation: Receive the Monthly Budget and Investment Statement as of June 30, 2021. Attachments: ATCH 1 - June 2021 Budget Investment Statement 5.C. 265-2021 Gann Appropriation Limits for Fiscal Year 2021/22 Recommendation: Approve a resolution establishing the Gann appropriations limit for Fiscal Year 2021/22. Attachments: ATCH 1 - Resolution with EX A ATCH 2 - Fiscal Year 2021/22 Tax Appropriations Limit Page 2 of 8 Printed on 8/12/2021 CITY COUNCIL REGULAR MEETING AGENDA August 17, 2021 5.D. 216-2021 Marketing, Advertising, Public Relations, Event Planning & Related Services for Tourism Promotion Recommendation: Approve a Service Agreement with D. Augustine & Associates, Inc. for Marketing, Advertising, Public Relations, Event Planning & Related Services for Tourism Promotion for the term of July 1, 2021 to June 30, 2022 for an amount not-to-exceed of $450,000, funded by assessment revenue from the Napa Valley Tourism Improvement District. Attachments: ATCH 1 - Services Agreement with D. Augustine & Associates, Inc. 5.E. 277-2021 Authorization to participate in the Department of Defense Firefighter Property (FFP) Program Recommendation: Adopt a resolution authorizing the Fire Chief to execute a Cooperative Agreement with the State of California for participation in the Department of Defense Firefighter Property (FFP) Program. Attachments: ATCH 1 – Resolution ATCH 2 – Cooperative Agreement 5.F. 283-2021 Authorization to participate in the Federal Excess Personal Property (FEPP) Program. Recommendation: Adopt a resolution authorizing the Fire Chief to execute a Cooperative Agreement with the State of California for participation in the Federal Excess Personal Property (FEPP) Program in accordance with the United States Forest Service Cooperative Forestry Assistance Act (CFAA). Attachments: ATCH 1 – Resolution ATCH 2 - Cooperative Agmt USDA Forest Svc Fed Excess Personal Property 5.G. 285-2021 On-Call Structural Engineering Services Recommendation: Authorize the Public Works Director to execute on behalf of the City agreements with two structural engineering consulting firms: (1) ZFA Structural Engineers; and (2) Simpson Gumpertz & Heger, Inc. for task-order based on-call structural engineering services, each in an amount not to exceed $500,000. Attachments: ATCH 1 - Agreement with ZFA Structural Engineers ATCH 2 - Agreement with Simpson, Gumpertz, & Heger 5.H. 286-2021 On-Call Mechanical, Electrical, and Plumbing Engineering Services Recommendation: Authorize the Public Works Director to execute on behalf of the City agreements with three mechanical, electrical, and plumbing engineering consulting firms: (1) Axiom Engineers, (2) Glumac, and (3) Costa Engineers for task-order based on-call mechanical, electrical, and plumbing engineering services, each in an amount not to exceed $500,000. Attachments: ATCH 1 - Agreement with Axiom Engineers ATCH 2 - Agreement with Glumac ATCH 3 - Agreement with Costa Engineers Page 3 of 8 Printed on 8/12/2021 CITY COUNCIL REGULAR MEETING AGENDA August 17, 2021 5.I. 287-2021 On-Call Environmental Consulting Services Recommendation: Authorize the Public Works Director to execute on behalf of the City agreements with three environmental consulting firms: (1) Nichols Consulting Engineers, Chtd.; (2) LSA Associates, Inc.; and (3) GHD, Inc., for task-order based on-call environmental consulting services, each in an amount not to exceed $500,000. Attachments: ATCH 1 - Agreement with Nichols Consulting Engineers ATCH 2 - Agreement with LSA Associates ATCH 3 - Agreement with GHD, Inc. 5.J. 305-2021 Maintenance of Public Streets in the Unincorporated County Recommendation: Adopt a resolution authorizing the City Manager to execute agreements with the County of Napa to provide City forces to maintain public streets in the unincorporated county and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution ATCH 2 - Grandview Map 6. ADMINISTRATIVE REPORTS: 6.A. 273-2021 Proclamation of Local Emergency to Respond to the Coronavirus (COVID-19) Recommendation: Continue the Proclamation of Local Emergency authorizing the City Manager to take actions necessary to respond to the Coronavirus (COVID-19); and ratify actions taken by the City Manager in implementation of the Proclamation of Local Emergency. 6.B. 243-2021 League of California Cities Voting Delegate Recommendation: Appoint a City Council Voting Delegate and Alternate to the League of California Cities Annual Business Meeting, for the Annual Conference & Expo - September 22-24, 2021. Attachments: ATCH 1 - California League of Cities Memorandum 7. COMMENTS BY COUNCIL OR CITY MANAGER: 8. CLOSED SESSION: 8.A. 321-2021 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code Section 54956.9(d)(1)): U.S. District Court, Northern District of California, Case No. 19-CV-06898-VC. CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION Page 4 of 8 Printed on 8/12/2021 CITY COUNCIL REGULAR MEETING AGENDA August 17, 2021 9. CALL TO ORDER: 9.A. Roll Call: 10. PLEDGE OF ALLEGIANCE: 11. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 12. PUBLIC COMMENT: *See page 6 for procedures to provide comments to Council. 13. PUBLIC HEARINGS/APPEALS: 13.A. 256-2021 Ace & Vine Card Room 24 Hour Operation Recommendation: Adopt a resolution approving a Use Permit to expand the operating hours of the Ace & Vine's Card Room at 505 Lincoln Avenue to 24 hours a day and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Draft Resolution Approving a Use Permit for 24 hr Operations ATCH 2 - Polvora Card Room Use Permit - R2020-088 ATCH 3 - Applicant’s Project Description ATCH 4 - Public Comment 14. REPORT ACTION TAKEN IN CLOSED SESSION: 15. COMMENTS BY COUNCIL OR CITY MANAGER: 16. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is September 7, 2021. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, August 12, 2021 at 5:00 p.m. _______________________________ Tiffany Carranza, City Clerk Page 5 of 8 Printed on 8/12/2021 CITY COUNCIL REGULAR MEETING AGENDA August 17, 2021 ** CORONAVIRUS (COVID-19) - Notice of Meeting Procedures ** TELECONFERENCE PROCEDURES In order to slow the spread of the Coronavirus (COVID-19) pandemic, in compliance with the Governor’s Executive Orders N-29-20, N-63-20, and N-08-21, any member of Council or City staff may participate in this meeting telephonically or electronically. ATTENDING THE MEETING IN PERSON Members of the public may participate in the City Council meeting by attending in-person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559. All persons in attendance will be required to wear a face mask regardless of vaccination status. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). Supplemental written comments may be submitted to the City Clerk via email at clerk@cityofnapa.org, via mail to ATTN: City Clerk, 955 School Street, Napa, CA 94559, via fax at (707) 257-9534, or dropped off in person at the City Clerk’s Office located at City Hall. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Please be aware that any public comments received that do not specify a particular agenda item number will be entered into the record under the general public comment portion of the agenda. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live (a) in person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559, (b) on local cable TV Channel 28; or (c) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. The City of Napa thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. Page 6 of 8 Printed on 8/12/2021 CITY COUNCIL REGULAR MEETING AGENDA August 17, 2021 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que serán considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo están abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order. PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL: Any member of the public may directly address the Council regarding: ( a) any matter identified on the agenda; or (b) during the Public Comment portion of the meeting for any matter within the Council's subject matter jurisdiction that is not identified on the agenda. Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for Page 7 of 8 Printed on 8/12/2021 CITY COUNCIL REGULAR MEETING AGENDA August 17, 2021 any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). PUBLIC COMMENT: The public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda. CONSENT CALENDAR: Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council. ADMINISTRATIVE REPORTS: Items on the Administrative Reports portion of the agenda do not require a public hearing prior to City Council taking the identified action. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS/APPEALS: During any public hearing or appeal, an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above). CLOSED SESSION: The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000 21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000 15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. Page 8 of 8 Printed on 8/12/2021