CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, December 5, 2023 3:30 PM Afternoon Session 6:30 PM Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL OF THE CITY OF NAPA Mayor Scott Sedgley Vice Mayor Beth Painter Councilmember Liz Alessio Councilmember Mary Luros Councilmember Bernie Narvaez See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo  REGULAR MEETING AGENDA December 5, 2023 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. PUBLIC COMMENT: *See page 8 for procedures to provide public comments to Council. 4. CONSENT CALENDAR: 4.A. 444-2023 City Council Meeting Minutes Recommendation: Approve the minutes from the November 7, 2023 Regular Meeting of the City Council. Attachments: ATCH 1 - November 7, 2023 Draft Regular Meeting Minutes 4.B. 432-2023 Fiscal Year 2022-2023 Annual Tax Report for City of Napa Community Facilities District No. 2017-1 (Gasser Soscol Gateway) Recommendation: Receive the City of Napa Community Facilities District No. 2017-1 (Gasser Soscol Gateway) Annual Tax Report for the fiscal year ended June 30, 2023. Attachments: ATCH 1 - Annual Tax Report for the CON CFD No. 2017-1 for FY2023 4.C. 430-2023 Classification Plan for Maintenance Craftsworker in the Public Works Department Recommendation: Adopt a resolution amending the City Classification Plan by adopting the revised classification specification for Maintenance Craftsworker in the Public Works Department. Attachments: ATCH 1 - Resolution EX A - Class Spec for Maintenance Craftworker 4.D. 441-2023 Security Agreement for 3380 Solano Avenue Recommendation: Authorize the City Manager to execute Amendment No. 1 to Agreement No. C2023-153 with Universal Protection Service LP, dba Allied Security Services for security services, increasing the not-to-exceed amount by $55,000 for a total of $755,000 to add security cameras and a guard shack to the non-congregate shelter located at 3380 Solano Avenue. Attachments: ATCH 1- Amendment No. 1 CITY COUNCIL OF THE CITY OF NAPA Page 2 of 10 Printed on 12/1/2023  REGULAR MEETING AGENDA December 5, 2023 4.E. 422-2023 GIS Software Enterprise License Agreement Recommendation: Authorize the Assistant City Manager to execute a three (3) year Enterprise License Agreement with Environmental Systems Research Institute, Inc. (ESRI) for Small Municipal and County GIS (Geographical Information System) services for an amount not-to-exceed $175,500. Attachments: ATCH 1 - ESRI Small Enterprise Agreement ATCH 2 - Quote 4.F. 419-2023 Memorandum of Understanding for Regional Grant Applications from Multiple Government Agencies Recommendation: Authorize the City Manager to execute on behalf of the City a Memorandum of Understanding with American Canyon Fire Protection District, City of Calistoga and County of Napa for Regional Grant Applications. Attachments: ATCH 1 - Regional Grant Applications MOU 4.G. 396-2023 Park Playground and Amenity Improvement Project Recommendation: Adopt a resolution: (1) authorizing the Parks and Recreation Services Director to negotiate and execute an agreement with Landscape Structures, Inc., for the Park Playground and Amenity Improvement Project, which includes the replacement of playground equipment and park infrastructure for multiple park sites, including Abruzzini Park, Century Oaks Park, Lake Park, Springwood Park, Vine Hill Park, and Vineyard Park, and associated concrete work in an amount not to exceed $1,374,778; (2) determining that the exceptions for procurement via existing contracts of other public agencies and for specialty items in Napa Municipal Code Sections 2.91.060 and 2.91.050 apply to the agreement; and (3) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution ATCH 2 - Sourcewell Contract and Price Information 4.H. 414-2023 Napa Countywide Road Maintenance Act (Measure T) - Updated 5-Year Work Plan Recommendation: Adopt a resolution approving the updated Five-year List of Projects under the Measure T Program, and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - Updated 5-Year Measure T Work Plan CITY COUNCIL OF THE CITY OF NAPA Page 3 of 10 Printed on 12/1/2023  REGULAR MEETING AGENDA December 5, 2023 4.I. 421-2023 On-Call Geotechnical Design Engineering Services Recommendation: Authorize the Public Works Director to negotiate and execute on behalf of the City agreements with three geotechnical engineering consulting firms: (1) Construction Testing Services, Inc., (2) Geocon Consultants, Inc., and (3) Ninyo & Moore for task-order based on-call geotechnical design engineering services for a term of three years, each in an amount not to exceed $500,000. 4.J. 427-2023 One Bay Area Grant Program Cycle 3 Resolution of State Housing Law Compliance Recommendation: Adopt a resolution certifying compliance with state housing laws to qualify for the $2,000,000 One Bay Area Grant Program Cycle 3 funding awarded to the City by the Metropolitan Transportation Commission for the Silverado Trail Five-Way Intersection Improvement Project located at the intersection of State Route 121 (Silverado Trail), East Avenue, Third Street, and Coombsville Road. Attachments: ATCH 1 - Resolution 4.K. 438-2023 Silverado-Third-Coombsville-East (“5-Way Intersection”) Project Recommendation: Authorize the Public Works Director to negotiate and execute on behalf of the City a contract with GHD Inc. for professional engineering services for the Project Approval and Environmental Document (PA&ED) phase of the "5-Way Intersection" Project in an amount not to exceed $1,303,743. 4.L. 437-2023 Joint Powers Agreement Between the City of Napa, the Town of Yountville, and the California Department of Veterans Affairs for Shared Water Sampling and Testing Services Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a Joint Powers Agreement and future amendments thereto between the City of Napa, the Town of Yountville, and the California Department of Veterans Affairs for Shared Water Sampling and Testing Services. Attachments: ATCH 1 - Resolution ATCH 2 - JPA for Shared Water Sampling and Testing Services CITY COUNCIL OF THE CITY OF NAPA Page 4 of 10 Printed on 12/1/2023  REGULAR MEETING AGENDA December 5, 2023 4.M. 457-2023 Repair and Rehabilitation of 36-inch Water Transmission Main Crossing Redwood Creek Recommendation: Adopt a resolution: (1) Determining that the proposed contract with Spray in Place Solutions, LLC meets the requirements for a "specialty item" as set forth in Napa Municipal Code Section 2.91.050; (2) authorizing the Utilities Director to negotiate and execute a construction contract with Spray in Place Solutions, LLC in an amount not to exceed $500,000 for the repair and rehabilitation of the 36-inch water main crossing Redwood Creek; (3) authorizing the Utilities Director to negotiate and execute contracts for additional construction services, construction management, specialty inspections, and other services in a total amount not to exceed $100,000 for a total project amount not to exceed $600,000; (4) establishing CIP account 53160139-63WT24UTRR for Repairs to Transmission Main Crossing at Redwood Creek; (5) approving a transfer in the amount of $600,000 from Water CIP Reserve Account 530-35102 to the CIP Project account 53160139-63WT24UTRR, and increase the budget and expenditures in the amount of $600,000 as documented in Council Budget Amendment No.7P6; and (6) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution EX A - Council Budget Amendment Journal No. 7P6 ATCH 2 - Written Determination for Procurement for Specialty Items 4.N. 451-2023 Staffing Plan Updates Recommendation: Adopt a resolution amending the City Staffing Plan. Attachments: ATCH 1 - Resolution 5. ADMINISTRATIVE REPORTS: 5.A. 366-2023 Surplus City-Owned Downtown Parking Parcels Recommendation: Direct Staff to prepare a Surplus Land Act disposition plan for City-owned parking parcels that are identified as high priority properties, including Lot X and Xw, 3rd Street Lot, Lot J and Lot S. 5.B. 415-2023 Quarterly Recruitment Update Recommendation: Receive an informational presentation regarding the Quarterly Recruitment Update. Attachments: ATCH 1 - 2023 Quarterly Recruitment Update 5.C. 431-2023 Council Spotlight: Street Pavement and Sidewalk Repair Programs Recommendation: Receive report and update on the Street Pavement and Sidewalk Repair Programs. CITY COUNCIL OF THE CITY OF NAPA Page 5 of 10 Printed on 12/1/2023  REGULAR MEETING AGENDA December 5, 2023 6. CONSENT HEARINGS: 6.A. 364-2023 City Attorney’s Office Staffing Plan Update Recommendation: 1) Approve the first reading and introduction of an ordinance amending Napa Municipal Code Section 2.24.070 regarding the designation of appointive officers in the City Attorney's Office. 2) Adopt a resolution amending the City Classification Plan by adopting the revised classification specification and compensation and benefits for the Deputy City Attorney position. 3) Adopt a resolution approving revisions to compensation and benefits for City Unrepresented Management Staff, consistent with that implemented for the Administrative, Managerial, and Professional Employees (AMP) per their Memorandum of Understanding for the term January 1, 2023 through December 31, 2024. Attachments: ATCH 1 - Ordinance ATCH 2 - Resolution EX A - Class Spec for Deputy City Attorney ATCH 3 - Resolution EX A - AMP MOU 7. COMMENTS BY COUNCIL OR CITY MANAGER: CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION 8. CALL TO ORDER: 8.A. Roll Call: 9. PLEDGE OF ALLEGIANCE: 10. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 11. COMMISSION INTERVIEWS AND APPOINTMENTS: 11.A. 450-2023 Planning Commission Membership Recommendation: Appoint three individuals to the Planning Commission for terms beginning January 1, 2024 and ending December 31, 2025; and designate one member as a Design Professional. Attachments: ATCH 1 - Applications 12. PUBLIC COMMENT: *See page 8 for procedures to provide public comments to Council. CITY COUNCIL OF THE CITY OF NAPA Page 6 of 10 Printed on 12/1/2023  REGULAR MEETING AGENDA December 5, 2023 13. ADMINISTRATIVE REPORTS: 13.A. 372-2023 Fiscal Year 2022/23 End of Year Report Update - Unaudited Recommendation: Receive the End of Year Financial update on the City's General Fund and the Proprietary Funds for the Fiscal Year Ending June 30, 2023. Attachments: ATCH 1 - End-of-Year Report Update, Fiscal Year 2022-23 14. COMMENTS BY COUNCIL OR CITY MANAGER: 15. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is December 19, 2023. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, November 30, 2023 at 5:00 p.m. _______________________________ Tiffany Carranza, City Clerk CITY COUNCIL OF THE CITY OF NAPA Page 7 of 10 Printed on 12/1/2023  REGULAR MEETING AGENDA December 5, 2023 ** Notice of Meeting Procedures ** ATTENDING THE MEETING IN PERSON Members of the public may participate in the City Council meeting by attending in-person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). Supplemental written comments may be submitted to the City Clerk via email at clerk@cityofnapa.org, via mail to ATTN: City Clerk, 955 School Street, Napa, CA 94559, via fax at (707) 257-9534, or dropped off in person at the City Clerk’s Office located at City Hall. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Please be aware that any public comments received that do not specify a particular agenda item number will be entered into the record under the general public comment portion of the agenda. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live (a) in person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559, (b) on local cable TV Channel 28; or (c) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. CITY COUNCIL OF THE CITY OF NAPA Page 8 of 10 Printed on 12/1/2023  REGULAR MEETING AGENDA December 5, 2023 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que ser án considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo est án abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order. PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL: Any member of the public may directly address the Council regarding any matter identified on the agenda. Regular meeting agendas will include an agenda item for "Public Comment". Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). CITY COUNCIL OF THE CITY OF NAPA Page 9 of 10 Printed on 12/1/2023  REGULAR MEETING AGENDA December 5, 2023 PUBLIC COMMENT: During each regular meeting, the public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda. CONSENT CALENDAR: Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council. ADMINISTRATIVE REPORTS: Items on the Administrative Reports portion of the agenda will include a staff report and an opportunity for the public to address the City Council, but they do not require a formal public hearing prior to City Council taking the identified action. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS: During any public hearing (which includes any appeal hearing), an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above). CLOSED SESSION: The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000-21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000-15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. CITY COUNCIL OF THE CITY OF NAPA Page 10 of 10 Printed on 12/1/2023