CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, December 19, 2023 3:30 PM Afternoon Session 6:30 PM Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL OF THE CITY OF NAPA Mayor Scott Sedgley Vice Mayor Beth Painter Councilmember Liz Alessio Councilmember Mary Luros Councilmember Bernie Narvaez See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo  REGULAR MEETING AGENDA December 19, 2023 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. PUBLIC COMMENT: *See page 8 for procedures to provide public comments to Council. 4. CONSENT CALENDAR: 4.A. 467-2023 City Council Meeting Minutes Recommendation: Approve the minutes from the December 5, 2023 Regular Meeting of the City Council. Attachments: ATCH 1 - December 5, 2023 Draft Regular Meeting Minutes 4.B. 463-2023 City Attorney’s Office Staffing Plan Update Recommendation: Approve the second reading and final passage, and adopt an Ordinance amending Napa Municipal Code Section 2.24.070 regarding the designation of appointive officers in the City Attorney's Office. Attachments: ATCH 1 - Ordinance 4.C. 408-2023 "Maddy Act" 2024 Local Appointments List for the City of Napa Boards, Commissions and Committees Recommendation: Receive the Annual Appointments List highlighting upcoming term vacancies occurring in the next year of City of Napa Boards, Commissions and Committees. Attachments: ATCH 1 - Local Appointments List CITY COUNCIL OF THE CITY OF NAPA Page 2 of 10 Printed on 12/14/2023  REGULAR MEETING AGENDA December 19, 2023 4.D. 462-2023 Community Project Funding/Congressional Directed Spending Grant Recommendation: 1. Authorize the City Manager or Deputy City Manager to accept a $750,000 Community Project Funding/Congressional Directed Spending Grant on behalf of the City to increase the number of mental health permanent supportive housing units in partnership with Mentis and execute any and all documents with the U.S. Department of Housing and Urban Development required for acceptance of the Grant; and 2. Authorize the City Manager or Deputy City Manager to negotiate and execute a loan agreement with Mentis in the amount of up to $750,000 to provide a no interest loan for the acquisition and rehabilitation of housing units for the purpose of providing additional mental health permanent supportive housing for a period of no less than 55 years; and 3. Determine that the actions authorized by this item are exempt from CEQA. 4.E. 460-2023 Amendment to Agreement with Abode Services for North Napa Center Operations Recommendation: Authorize the City Manager to execute Amendment No. 2 to City Agreement No. 2023-170 with Abode Services increasing the amount by $100,000 to an amount not to exceed $1,520,000 to rent additional hotel or motel rooms to add additional temporary shelter capacity in the winter weather months and determining that the actions authorized by this item are exempt from CEQA. 4.F. 459-2023 Agreement with Stantec Consulting Services Inc. for Environmental Review Services related to the South Oxbow Mixed-Use Project (PL23-0082). Recommendation: Authorize the Community Development Director to execute, on behalf of the City, a Professional Services Agreement with Stantec Consulting Services Inc. in an amount not to exceed $239,156 to provide environmental review services for the South Oxbow Mixed-Use Project (PL23-0082) located at 585-601 First Street and 933 Water Street. Attachments: ATCH 1 - Stantec Proposal ATCH 2 - Draft Agreement for Services with Stantec Consulting Services Inc. 4.G. 392-2023 Street Preventive Maintenance Construction Contract - Slurry Seal Treatment Recommendation: Adopt a resolution: (1) authorizing the Public Works Director to award a construction contract to, and execute a construction contract with, Sierra Nevada Construction, Inc. for the Street Preventive Maintenance project in the bid amount of $278,007.00; (2) authorizing the Public Works Director to approve change orders and charges for project services up to $74,801.00 for a total project amount not to exceed $352,808.00; and (3) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution CITY COUNCIL OF THE CITY OF NAPA Page 3 of 10 Printed on 12/14/2023  REGULAR MEETING AGENDA December 19, 2023 4.H. 397-2023 On-Call Geotechnical Services for Material Testing & Special Inspections Recommendation: Authorize the Public Works Director to execute on behalf of the City agreements for a term of four years with four geotechnical services consulting firms: (1) Construction Testing Services, Inc., (2) Geocon Consultants, Inc., (3) Miller Pacific Engineering Group, and (4) Ninyo & Moore Geotechnical & Environmental Sciences Consultants for task order based on-call geotechnical material testing and inspection services during construction each in an amount not to exceed $500,000. Attachments: ATCH 1 - Agreement with Geocon Consultants, Inc ATCH 2 - Agmt Ninyo&MooreGeotechnical&EnvironSciencesConsultant ATCH 3 - Agreement with Miller Pacific Engineering Group ATCH 4 - Agreement with Construction Testing Services, Inc 4.I. 398-2023 On-Call Construction/Management Services Recommendation: Authorize the Public Works Director to execute on behalf of the City agreements with three construction management consulting firms for a term of four years: (1) Park Engineering, Inc. (2),Gannett Fleming, Inc., and (3) CM Consolidated for task order based on-call construction inspection/management services, each in an amount not to exceed $750,000. Attachments: ATCH 1 - Agreement with Park Engineering, Inc. ATCH 2 - Agreement with Gannett Fleming, Inc. ATCH 3 - Agreement with CM Consolidated 4.J. 413-2023 Napa Pipe Block 13 Subdivision Final Map, a 15 Residential Lot Project Located on Coral Bell Drive Recommendation: Adopt a resolution approving the Final Map of Napa Pipe - Block 13 (Project No. ENG23-0012), to subdivide property located on Coral Bell Drive into 15 residential lots, authorizing the Mayor to sign said Final Map, and determining that the actions authorized by this resolution were adequately analyzed by a previous CEQA action. Attachments: ATCH 1 - Resolution ATCH 2 - Napa Pipe Block 13 Final Map 4.K. 440-2023 Alta East Subdivision Final Map, a 5 Lot Single-Family Project Located at 1568 East Avenue Recommendation: Adopt a resolution approving the Final Map of Alta East Subdivision (Project No. ENG22-0003), to subdivide property located at 1568 East Avenue into 5 single-family lots, authorizing the Mayor to sign said Final Map, and determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution ATCH 2 - Final Map (reduced version) CITY COUNCIL OF THE CITY OF NAPA Page 4 of 10 Printed on 12/14/2023  REGULAR MEETING AGENDA December 19, 2023 4.L. 443-2023 Bullet Trap Installation at Police Department Shooting Range Recommendation: Adopt a resolution: (1) authorizing the Public Works Director to award a construction contract to, and execute a construction contract with, Action Target, Inc., for the purchase and installation of a Bullet Trap at the Police Department Shooting Range located at 2295 Monticello Road in the amount of $217,912; (2) authorizing the Public Works Director to approve change orders and charges for project services up to $51,791 for a total project amount not to exceed $269,703; and (3) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution 5. ADMINISTRATIVE REPORTS: 5.A. 375-2023 Financial and Economic Indicator Update, December 2023 Recommendation: Receive and discuss financial update from Robert Eyler, PhD, regarding the City's Economic Development Dashboard and key performance indicators. Attachments: ATCH 1 - City of Napa EFA Indicators December 2023 5.B. 321-2023 Department Spotlight: Community Development Department Economic Development Division Recommendation: Receive a report providing an overview of the Community Development Department Economic Development Division's recent activities and future strategy. 5.C. 409-2023 2024 Vice Mayor Selection Recommendation: Appoint a Councilmember to serve as Vice Mayor for a term ending December 17, 2024. Attachments: ATCH 1 - Section 59A - City Charter 5.D. 410-2023 2024 City Council Appointments to Local, Regional, and State Boards, Councils, Committees, and Commissions Recommendation: Adopt a resolution appointing members of City Council to local, regional, and state boards, councils, commissions, and committees for the year 2024. Attachments: ATCH 1 - Resolution EX A - List of 2024 City Council Appointments To Be Confirmed ATCH 2 - List of 2023 Current City Council Appointments ATCH 3 - Board and Commission Descriptions 6. COMMENTS BY COUNCIL OR CITY MANAGER: CITY COUNCIL OF THE CITY OF NAPA Page 5 of 10 Printed on 12/14/2023  REGULAR MEETING AGENDA December 19, 2023 7. CLOSED SESSION: 7.A. 475-2023 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8). Property: an approximately 8,000 square foot property located at 1126 First Street (APN 003-166-017). City Negotiators: Steve Potter, Vin Smith, Neal Harrison, and Michael Barrett. Negotiating Parties: City of Napa and Coombs Street LLC. Under Negotiation: price and terms of payment. 7.B. 476-2023 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8). Property: an approximately 0.75 acre property located at 1051 – 1199 Pearl Street (APNs 003-166-008; and 003-166-011). City Negotiators: Steve Potter, Vin Smith, Neal Harrison, and Michael Barrett. Negotiating Parties: City of Napa and Coombs Street LLC. Under Negotiation: price and terms of payment. 7.C. 477-2023 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8): City Negotiators: Julie Lucido, Jessica Lowe, Ian Heid, Michael Barrett, and Steve Potter. Under Negotiation: price and terms of payment for the potential acquisition of each of the following properties, with a corresponding identification of the property owner as the negotiating party for each parcel. • 2415 Trower Avenue (APN 007-172-023): Partial acquisition of 1,650 square foot fee simple interest and 525 square foot temporary construction easement; Property Owner: Sabrina Wolfson • 2427 Trower Avenue (APN 007-172-020): Partial acquisition of 1,650 square foot fee simple interest and 800 square foot temporary construction easement; Property Owner: Gabriel Gundling • 2433 Trower Avenue (APN 007-172-019): Partial acquisition of 1,413 square foot fee simple interest and 341 square foot temporary construction easement; Property Owner: Gabriel Gundling • 2437 Trower Avenue (APN 007-172-018): Partial acquisition of 1,635 square foot fee simple interest and 462 square foot temporary construction easement; Property Owner: Mary Ann Marof, Trustee of the Mary Ann Marof Living Trust 2006 CITY COUNCIL OF THE CITY OF NAPA Page 6 of 10 Printed on 12/14/2023  REGULAR MEETING AGENDA December 19, 2023 CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION 8. CALL TO ORDER: 8.A. Roll Call: 9. PLEDGE OF ALLEGIANCE: 10. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 11. PUBLIC COMMENT: *See page 8 for procedures to provide public comments to Council. 12. ADMINISTRATIVE REPORTS: 12.A. 345-2023 Fuller Park Playable Art Project Recommendation: Adopt a resolution: (1) authorizing the Parks and Recreation Services Director on behalf of the City to accept a grant from the State of California in the amount of $177,952 and to execute any and all agreements and other documents required for acceptance of the grant; (2) amending the City Capital improvement Project Plan and approving revenue and expenditure budget updates to the FY2022/23 Adopted Budget, as documented in Council Budget Amendment #8P6; (3) authorizing the Parks & Recreation Services Director to negotiate and execute agreements with S2 Associates, Inc. and Specified Play Equipment Company for the design, fabrication, delivery and installation of the Fuller Park Playable Art Public Art Project for a total amount not-to-exceed $1,277,952; and (4) determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH 1 - Resolution ATCH 2 - Council Budget Amendment No. 8P6 ATCH 3 - Project Milestones and Timeline 12.B. 424-2023 Homeless Services Recommendation: Receive a report on Homeless Services. 13. REPORT ACTION TAKEN IN CLOSED SESSION: 14. COMMENTS BY COUNCIL OR CITY MANAGER: 15. ADJOURNMENT: CITY COUNCIL OF THE CITY OF NAPA Page 7 of 10 Printed on 12/14/2023  REGULAR MEETING AGENDA December 19, 2023 The next regularly scheduled meeting for the City Council of the City of Napa is January 16, 2024. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, December 14, 2023 at 5:00 p.m. _______________________________ Tiffany Carranza, City Clerk ** Notice of Meeting Procedures ** ATTENDING THE MEETING IN PERSON Members of the public may participate in the City Council meeting by attending in-person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). Supplemental written comments may be submitted to the City Clerk via email at clerk@cityofnapa.org, via mail to ATTN: City Clerk, 955 School Street, Napa, CA 94559, via fax at (707) 257-9534, or dropped off in person at the City Clerk’s Office located at City Hall. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Please be aware that any public comments received that do not specify a particular agenda item number will be entered into the record under the general public comment portion of the agenda. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live (a) in person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559, (b) on local cable TV Channel 28; or (c) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. CITY COUNCIL OF THE CITY OF NAPA Page 8 of 10 Printed on 12/14/2023  REGULAR MEETING AGENDA December 19, 2023 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que ser án considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo est án abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order. PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL: Any member of the public may directly address the Council regarding any matter identified on the agenda. Regular meeting agendas will include an agenda item for "Public Comment". Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). CITY COUNCIL OF THE CITY OF NAPA Page 9 of 10 Printed on 12/14/2023  REGULAR MEETING AGENDA December 19, 2023 PUBLIC COMMENT: During each regular meeting, the public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda. CONSENT CALENDAR: Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council. ADMINISTRATIVE REPORTS: Items on the Administrative Reports portion of the agenda will include a staff report and an opportunity for the public to address the City Council, but they do not require a formal public hearing prior to City Council taking the identified action. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS: During any public hearing (which includes any appeal hearing), an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above). CLOSED SESSION: The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000-21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000-15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. CITY COUNCIL OF THE CITY OF NAPA Page 10 of 10 Printed on 12/14/2023