CITY COUNCIL OF THE CITY OF NAPA

REGULAR MEETING AGENDA FOR THE CITY COUNCIL OF THE CITY OF NAPA Tuesday, February 6, 2024 3:30 PM Afternoon Session 6:30 PM Evening Session City Hall Council Chambers 955 School Street Napa, CA 94559 www.cityofnapa.org CITY COUNCIL OF THE CITY OF NAPA Mayor Scott Sedgley Vice Mayor Bernie Narvaez Councilmember Liz Alessio Councilmember Mary Luros Couincilmember Beth Painter See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo  REGULAR MEETING AGENDA February 6, 2024 3:30 P.M. AFTERNOON SESSION 1. CALL TO ORDER: 1.A. Roll Call: 2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 3. PUBLIC COMMENT: *See page 9 for procedures to provide public comments to Council. 4. CONSENT CALENDAR: 4.A. 027-2024 City Council Meeting Minutes Recommendation: Approve the minutes from the January 16, 2024 Regular Meeting of the City Council. Attachments: ATCH 1 - January 16, 2024 Draft Regular Meeting Minutes 4.B. 026-2024 Voter Polling Service Recommendation: Authorize the City Manager to execute Amendment No. 1 to Agreement No. C2023-101 with TeamCivX on behalf of the City for Financial Engineering, Measure Feasibility/Development and Communication services, to expand the scope of services for additional polling and increase the maximum contract amount by $38,235 for a total amount not to exceed $162,370 and determine that the actions authorized by this item are exempt from CEQA. Attachments: ATCH 1 - Amendment No 1 to Agreement No. 2023-101 4.C. 011-2024 Memorandum of Understanding for Regional Grant Applications from Multiple Government Agencies Recommendation: Authorize the City Manager to execute on behalf of the City a Memorandum of Understanding with American Canyon Fire Protection District, City of Calistoga, City of St. Helena, and County of Napa for Regional Grant Applications. Attachments: ATCH 1 - Regional Grant Applications MOU 4.D. 008-2024 Annual Report on Development Impact Fees for Fiscal Year 2023 Recommendation: Receive the Annual Report on Development Impact Fees with Required Five-Year Findings for Fiscal Year Ending June 30, 2023. Attachments: ATCH 1 - Annual Report on Development Impact Fees FY23 CITY COUNCIL OF THE CITY OF NAPA Page 2 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 4.E. 488-2023 2023 Annual Fire Inspection Compliance Report Recommendation: Adopt a resolution acknowledging receipt of the 2023 Annual Fire Inspection Compliance Report prepared pursuant to California Health and Safety Code Sections 13146.2 - 13146.4. Attachments: ATCH 1 - Resolution.doc EX A - 2023 Fire Inspection Compliance Report 4.F. 010-2024 Revisions to Classification Plan Recommendation: Adopt a resolution approving revisions to the Classification Plan for City Employees to delete inactive classification specifications. Attachments: ATCH 1 - Resolution EX A - Classification Plan 4.G. 028-2024 Milliken Diversion Dam Access Improvements Recommendation: Adopt a resolution: (1) Authorizing the Utilities Director to award to and execute a construction contract with Sierra Mountain Construction, Inc. for construction of the Milliken Diversion Dam Access Improvements (account 53160133-9017FR11) in the bid amount of $4,824,685; (2) Authorizing the Utilities Director to approve change orders and execute contracts for project services in a total amount not to exceed $1,225,315, for a total project amount of $6,050,000; (3) Establishing CIP budget and expenditure account for Milliken Diversion Dam Access Improvements (account 53160133-9017FR11) with a transfer of $810,869.77 as documented in Council Budget Amendment No. 444; (4) Approving a transfer in the amount of $5,239,130.23 from Water Non-Recurring Undesignated Fund Balance account 539-35999 to CIP Project account 53160133-9017FR11, as documented in Council Budget Amendment No. 444; and (5) Determining that the actions authorized by this resolution are exempt from CEQA. Attachments: ATCH1 - Resolution EX A - Council Budget Amendment No.444 4.H. 007-2024 Water Control System Equipment and Software Recommendation: Authorize the Utilities Director to execute a contract in an amount not to exceed $200,000 with Rexel USA, Inc., for the purchase of water control system equipment, software, and associated items for use in the municipal water treatment and distribution systems, and determine this action is exempt from CEQA. Attachments: ATCH 1 - Determination for Specialty Items - Rexel CITY COUNCIL OF THE CITY OF NAPA Page 3 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 4.I. 442-2023 Professional Services for GIS and Lucity Optimization Roadmap Implementation Recommendation: Authorize the Public Works Director to execute on behalf of the City a contract with Infinity Technologies for technical and project management services for the implementation of the GIS and Lucity Optimization Roadmap in an amount not to exceed $425,000. Attachments: ATCH 1 - Agreement 4.J. 486-2023 Napa Pipe Block 14 Subdivision Final Map, a 21 Residential Lot Project Located on Compass Drive Recommendation: Adopt a resolution approving the Final Map of Napa Pipe 2 - Block 14 (Project No. ENG23-0013), to subdivide property located on Compass Drive into 21 residential lots, authorizing the Mayor to sign said Final Map, and determining that the actions authorized by this resolution were adequately analyzed by a previous CEQA action. Attachments: ATCH 1 - Resolution ATCH 2 - Final Map (reduced version) 4.K. 020-2024 Food Delivery Services for North Napa Center Recommendation: Authorize the City Manager to execute the following agreements for the provision of meal delivery services through June 30, 2026 at North Napa Center located at 3380 Solano Avenue: 1. Foodshed Napa Valley, LLC for an amount not to exceed $500,000; 2. Moss and Vine Events, LLC for an amount not to exceed $350,000; and 3. JJEM Foods, LLC for an amount from to exceed $150,000. 5. ADMINISTRATIVE REPORTS: 5.A. 021-2024 Report on Fire Department Organizational and Operational Analysis Recommendation: Receive a Fire Department Report on the Organizational and Operational Analysis. Attachments: ATCH 1 - Fire Dept. Organizational and Operational Analysis CITY COUNCIL OF THE CITY OF NAPA Page 4 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 5.B. 466-2023 Highway 29 Undercrossing Mural Public Art Project Recommendation: Adopt a resolution (1) authorizing the Parks and Recreation Director on behalf of the City to submit a Transportation Art Proposal (TAP) to Caltrans for the Highway 29 Undercrossing Mural Project located between California Boulevard and Coffield Avenue (2) authorizing the Parks and Recreation Services Director on behalf of the City to execute a Local Agency Agreement (LAA) with Caltrans for the Highway 29 Undercrossing Mural Project; (3) authorizing the Parks and Recreation Services Director on behalf of the City to negotiate and execute an agreement with David Garcia for the design and installation of the artwork titled "The Weavers" for the Highway 29 Undercrossing Mural Project for an amount not-to-exceed $60,000; and (4) determining that the actions authorized by this resolution are exempt from CEQA . Attachments: ATCH 1 - Resolution ATCH 2 - Conceptual Design Proposal ATCH 3 - Highway 29 Undercrossing Project Site Map CITY COUNCIL OF THE CITY OF NAPA Page 5 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 6. CONSENT HEARINGS: 6.A. 367-2023 Modrall Subdivision II Extension Recommendation: Adopt a resolution approving a two-year extension of a previously approved Tentative Subdivision Map, Design Review Permit and Use Permit to subdivide an approximately 5.53-acre property into six (6) residential lots at 45 Los Robles Drive and determining that the actions authorized by this resolution were adequately analyzed by a previous CEQA action. Attachments: ATCH 1 - Resolution ATCH 2 - Extension request ATCH 3 - Planning Commission Report ATCH 4 - Negative Declaration - R2008-14 ATCH 5 - City Council Resolution - R2021-032 ATCH 6 - Approved Plans CITY COUNCIL OF THE CITY OF NAPA Page 6 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 7. PUBLIC HEARINGS: 7.A. 404-2023 Acquisition of Real Property Needed for the Big Ranch Road Widening Project (City Project No. ST11PW02) Recommendation: Adopt a Resolution of Necessity to authorize commencement of litigation to acquire by eminent domain portions of the property located at 2023 Big Ranch Road ("Morse Property") that are needed for the Big Ranch Widening Project; to seek an order of possession for the Morse Property (Code of Civil Procedure Section 1245.220); and to determine that the actions authorized by this resolution were adequately analyzed by a previous CEQA action. Adopt a Resolution of Necessity to authorize commencement of litigation to acquire by eminent domain portions of the property located at 2033 Big Ranch Road ("Imfeld-Shueh Property") that are needed for the Big Ranch Widening Project; to seek an order of possession for the Imfeld-Shueh Property (Code of Civil Procedure Section 1245.220); and to determine that the actions authorized by this resolution were adequately analyzed by a previous CEQA action. Adopt a Resolution of Necessity to authorize commencement of litigation to acquire by eminent domain portions of the property located at 2047 Big Ranch Road ("JIL Property") that are needed for the Big Ranch Widening Project; to seek an order of possession for the JIL Property (Code of Civil Procedure Section 1245.220); and to determine that the actions authorized by this resolution were adequately analyzed by a previous CEQA action. Attachments: ATCH 1 - Graphic Depiction of Project ATCH 2 - Resolution of Necessity for Morse Property EXS A - E for ATCH 2 ATCH 3 - Resolution of Necessity for Imfeld-Shueh Property EXS A - E for ATCH 3 ATCH 4 - Resolution of Necessity for JIL Development Property EXS A - E for ATCH 4 8. COMMENTS BY COUNCIL OR CITY MANAGER: CITY COUNCIL OF THE CITY OF NAPA Page 7 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 9. CLOSED SESSION: 9.A. 033-2024 CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6): City designated representatives: Steve Potter, Liz Habkirk, Heather Ruiz, MJ Tueros, Rajneil Prasad, Kelly Trujillo, Michael Barrett, and Jesse Lad (Meyers Nave). Employee organizations: Napa City Employees Association (NCEA), Napa Police Officers Association (NPOA), and Napa City Firefighters Association (NCFA) CITY COUNCIL RECESS 6:30 P.M. EVENING SESSION 10. CALL TO ORDER: 10.A. Roll Call: 11. PLEDGE OF ALLEGIANCE: 12. AGENDA REVIEW AND SUPPLEMENTAL REPORTS: 13. PUBLIC COMMENT: *See page 9 for procedures to provide public comments to Council. 14. ADMINISTRATIVE REPORTS: 14.A. 019-2024 State Prohousing Designation Application Recommendation: Adopt a resolution authorizing the Deputy City Manager to submit a final application to the California Department of Housing and Community Development Prohousing Designation Program. Attachments: ATCH 1- Resolution 14.B. 428-2023 Neighborhood Traffic Calming Program Recommendation: Receive an informational presentation on the draft Neighborhood Traffic Calming Program and provide input and direction to staff to complete the program update. Attachments: ATCH 1 - Draft Neighborhood Traffic Calming Program Guidelines ATCH 2 - Summary of Proposed Revisions 15. REPORT ACTION TAKEN IN CLOSED SESSION: CITY COUNCIL OF THE CITY OF NAPA Page 8 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 16. COMMENTS BY COUNCIL OR CITY MANAGER: 17. ADJOURNMENT: The next regularly scheduled meeting for the City Council of the City of Napa is February 20, 2024. I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, February 1, 2024 at 5:00 PM. _______________________________ Tiffany Carranza, City Clerk ** Notice of Meeting Procedures ** ATTENDING THE MEETING IN PERSON Members of the public may participate in the City Council meeting by attending in-person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559. PROVIDING SUPPLEMENTAL WRITTEN COMMENTS Any member of the public may provide supplemental written comments to the City Council before or during the meeting, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6). Supplemental written comments may be submitted to the City Clerk via email at clerk@cityofnapa.org, via mail to ATTN: City Clerk, 955 School Street, Napa, CA 94559, via fax at (707) 257-9534, or dropped off in person at the City Clerk’s Office located at City Hall. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Please be aware that any public comments received that do not specify a particular agenda item number will be entered into the record under the general public comment portion of the agenda. VIEWING THE MEETING LIVE All members of the public are invited to view the meeting live (a) in person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559, (b) on local cable TV Channel 28; or (c) live-streamed on the City of Napa’s website at www.cityofnapa.org (see: https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button). VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video. CITY COUNCIL OF THE CITY OF NAPA Page 9 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS MEETING DATES: The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed. INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS: Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at clerk@cityofnapa.org, by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection. CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS: The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at clerk@cityofnapa.org. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week. In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting. TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS: Esta agenda identifica los asuntos que ser án considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo est án abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo. Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a clerk@cityofnapa.org. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación. RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS: The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order. PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL: Any member of the public may directly address the Council regarding any matter identified on the agenda. Regular meeting agendas will include an agenda item for "Public Comment". Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act. Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4). CITY COUNCIL OF THE CITY OF NAPA Page 10 of 11 Printed on 2/1/2024  REGULAR MEETING AGENDA February 6, 2024 PUBLIC COMMENT: During each regular meeting, the public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda. CONSENT CALENDAR: Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council. ADMINISTRATIVE REPORTS: Items on the Administrative Reports portion of the agenda will include a staff report and an opportunity for the public to address the City Council, but they do not require a formal public hearing prior to City Council taking the identified action. CONSENT HEARINGS: Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda. PUBLIC HEARINGS: During any public hearing (which includes any appeal hearing), an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above). CLOSED SESSION: The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters. CALIFORNIA ENVIRONMENTAL QUALITY ACT: The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000-21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000-15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda. CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL: If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final. CITY COUNCIL OF THE CITY OF NAPA Page 11 of 11 Printed on 2/1/2024