City Council

COMMISSION ON PUBLIC WORKS/UTILITIES COUNCIL ROOM NOVEMBER 10, 2014 6:45 P.M. The Commission on Public Works/Utilities met in regular session, Chair Horn presiding. On roll call: Second Ward Council Member position vacant, all other members present. The minutes of the previous meeting were declared approved. Director of Public Works Flynn reported on one burial at the cemetery, equipment maintenance, mulching leaves in the cemetery and parks, water is off and lines and restrooms in cemetery and parks have been winterized, working on playground equipment upgrades in Cliff’s Park, fall decorations have been removed and started installing Christmas decorations, hauling brush and compost, cleaning storm drains, street sweeping, Well No. 4 rehabilitation has begun, leaf pickup is in progress, mixing salt and sand for winter use, replaced street signs along Division Street, and with today’s snow/ice storm salting and sanding season has begun. Motion Neville, second Mabie, to adjourn. All Aye. __________________________________________ Daryn J. Horn, Chair ___________________________________ Rex R. Roehl, Clerk ************ COMMON COUNCIL COUNCIL ROOM NOVEMBER 10, 2014 7:00 P.M. The Common Council met in regular session, Mayor Mabie presiding. On roll call: Second Ward Council Member position vacant, all other members present. The Pledge of Allegiance was recited. The minutes of the previous meeting were declared approved. Mayor Mabie swore in Scott A. Klueckmann as Chief of Police. Mayor Mabie announced that the next order of business is to appoint a Second Ward Council Member to fill the vacancy created by Council Member Joseph Weiers’ resignation. Mayor Mabie recommended that Daniel M. Clough be appointed as Second Ward Council Member. Motion Horn, second Quicker, to approve Mayor Mabie’s recommendation and appoint Daniel M. Clough as Second Ward Council Member (2015). All Aye. The City Clerk swore in Daniel M. Clough as Second Ward Council Member. The Council welcomed Daniel M. Clough (Second Ward Council Member) as the newly appointed member. City Attorney Wachsmuth reported on the October 28, 2014 meeting of the Personnel Committee regarding: 1) a closed session on union contract negotiations with the Neillsville Professional Police Association, and 2) reconvening into open session with the recommendation that the second and third sentences of Article 13 be deleted and that a sentence be added at the end indicating “[a]ny vacation time will be taken in full hour increments.” Furthermore at Article 14A, the words “working a 5/2 work schedule” will be stricken, at paragraph B, the words in the first sentence “working a 5/2/5/3 work schedule” will be stricken, and at paragraph C the words “8.5 hours per holiday; all others will be paid at 8 hours per holiday” will be stricken and replaced with the language “76.5 hours of holiday time”. Council Member Horn reported on the October 30, 2014 meeting of the Heritage Days Committee regarding: 1) discussion on the Miss Neillsville budget, 2) reviewed and discussed suggestion box forms, and 3) set the date of the 2015 Heritage Days event as July 10, 11 and 12, 2015. City Attorney Wachsmuth reported on the November 5, 2014 meeting of the Police and Fire Commission regarding: 1) a closed session on consideration of employment of a police officer, and 2) reconvening into open session to accept Chief of Police Scott Klueckmann’s police officer candidate nomination and continue the hiring process in extending a conditional offer of employment to that candidate, contingent upon the successful completion of a medical, drug and psychological screening. Council Member Horn reported on the November 10, 2014 meeting of the Commission on Public Works/Utilities regarding current activities. Mayor Mabie declared all reports filed as presented with the City Clerk. Mayor Mabie asked if there were any questions on the Personnel Committee item (2). City Attorney Wachsmuth stated this would include the Personnel Committee item from the October 28, 2014 meeting (item 2) regarding a new work schedule, uniform allowance increase, and wage increases in year one of 0%, and in years two and three of 1.5%. Motion Glassbrenner, second Quicker, to accept the changes to the Neillsville Professional Police Association union contract as presented. All Aye. City Clerk Roehl presented the CliftonLarsonAllen 2014 Audit Services Agreement in the amount of $21,600. This is the second year of a three year proposal. Motion Quicker, second Neville, to approve the 2014 Audit Services Agreement with CliftonLarsonAllen in the amount of $21,600. All Aye. Mayor Mabie presented the resignation of Shannon Huth as a member of the Heritage Days Committee. Motion Horn, second Neville, to accept the resignation of Shannon Huth as a member of the Heritage Days Committee and to thank her for her service to the City of Neillsville. All Aye. Mayor Mabie recommended the appointment of Deanna Heiman as a member of the Heritage Days Committee (2015). All Aye. The City Clerk reported on the 2015 dental insurance renewal notice from MetLife. The single plan premium is increasing from $38.46 to $40.00, or $1.54 (4%) per month. The family plan premium is increasing from $119.26 to $124.03, or $4.77 (4%) per month. Motion Quicker, second Glassbrenner, to approve the 2015 dental insurance contract renewal with MetLife as presented. All Aye. City Clerk Roehl reported that the Stepping Stones Learning Center, LLC Promissory Note dated November 6, 2011 in the amount of $15,000 signed by Joseph and Janine Bethea became due on November 6, 2014. City Attorney Wachsmuth reported that she had sent them a letter dated October 13, 2014 informing them of their failure to report job creation to the City of Neillsville, that the promissory note was coming due, and they could contact her, the City Clerk, or appear at a Common Council meeting. To date, no contact has been made. The next step would be a collection action. Motion Neville, second Glassbrenner, to proceed with a collection action on the Stepping Stones Learning Center, LLC Promissory Note dated November 6, 2014 in the amount of $15,000. All Aye. Chief of Police Klueckmann reported that two anonymous donors have given monetary gifts of $2,000 and $1,000 respectively for the implementation of a Body Worn Camera Program for all Neillsville Police Officers. Klueckmann requested that these funds be placed in a designated carryover budget line within the Police Department budget. Motion Quicker, second Neville, to accept and appropriate the $3,000 in Body Worn Camera donations to Account No. 52100 Police Department Administration, and to create a non-lapsing budget line for this program. All Aye. Mayor Mabie presented a request from the Neillsville Area Chamber of Commerce for use of the Sniteman Town Square (Gazebo) Park for the tree lighting on Saturday, December 6, 2014. Motion Glassbrenner, second Clough, to grant the Neillsville Chamber of Commerce request for the use of Sniteman Town Square (Gazebo) Park on Saturday, December 6, 2014 for the tree lighting. All Aye. 7:18 P.M. – Mayor Mabie declared the Public Hearing on the Proposed 2015 Budget for the City now open. The City Clerk read the following proposed budget summary: CITY OF NEILLSVILLE 2015 CITY BUDGET EXPENDITURES AND CONTINGENCY Operations and Maintenance General Government – 51000 $ 1,011,982 Public Safety – 52000 643,394 Public Works – 53000 714,039 Health & Human Services – 54000 65,958 Culture, Recreation, Education – 55000 267,270 Conservation & Development – 56000 50,858 Total Operations and Maintenance $ 2,753,501 Capital Outlay – 57000 157,239 Debt Service – 58000 408,523 Contingency – 34000 82,982 Total Expenditures and Contingency $ 3,402,245 LESS: REVENUES OTHER THAN FROM PROPERTY TAXES Taxes – 41000 $ 266,121 Special Assessments – 42000 -0- Intergovernmental Revenus – 43000 1,231,814 Licenses & Permits – 44000 10,980 Fines, Forfeits & Penalties – 45000 15,000 Public Charges for Services – 46000 272,069 Intergovernmental Charges for Services – 47000 65,248 Miscellaneous Revenues – 48000 70,776 Other Financing Sources – 49000 106,444 Total Revenue $ 2,038,452 General Funds Applied 316,357 Total Revenue and Funds Applied $ 2,354,809 Proposed City Levy $ 1,047,436 Less: Computer State Aid 5,328 Net City Levy Before TIDs $ 1,042,108 PLUS Tax Incremental Districts (TIDs) 55,997 Net City Levy $ 1,098,105 Proposed Local Tax Rate for 2014 Tax Roll $9.38832 per thousand. Details on the budget are on file for public inspection at the office of the City Clerk. The City Clerk reported that the proposed 2015 Net General Fund budget of $3,402,245 is lower than the Consumer Price Index (1.6%) and Wisconsin Department of Revenue Expenditure Restraint Program (2.4%) guidelines. The proposed 2014 tax levy of $1,042,108 without TIDs is within the state’s levy limit requirement of 0% plus net new construction (0.000%) of $-0-. Mayor Mabie called three times for appearances, there being none. 7:25 P.M. – The Budget Hearing was declared closed. Motion Neville, second Horn, to adopt the 2015 City Budget of $3,402,245 with $1,098,105 to be placed on the 2014 tax roll. On roll call: All Aye. The Mayor thanked the Council Member and City Clerk for all the work they did in putting together the 2015 budget. Chief of Police Klueckmann reported on October, 2014 complaints, citations, warnings, arrests and investigations. The Police Department has a Facebook page now to engage the community. The Police Officers have a new shoulder patch for their uniforms. The design was a cooperative effort between Jeremiah Bogdonovich, Chris Poeschel and Klueckmann. Five main elements from the City were incorporated into the patch – a “gazebo”, the City motto “Yesterday, Today, Tomorrow” banner, “flags” – U.S. and Wisconsin, “Neillsville” – the font and style from the Welcome to Neillsville sign, and “1882” – the year the City of Neillsville was incorporated. Motion Horn, second Neville, that City bills Nos. 1105 to 1171 in the amount of $126,011.55 be paid. All Aye. Motion Horn, second Neville, to adjourn. All Aye. __________________________________________ Steven J. Mabie, Mayor ___________________________________ Rex R. Roehl, Clerk ************