City Council

COMMISSION ON PUBLIC WORKS/UTILITIES COUNCIL ROOM APRIL 28, 2015 6:45 P.M. The Commission on Public Works met in regular session, Mayor Mabie presiding. On roll call: all members present. The minutes of the previous meeting were declared approved. Mayor Mabie asked for nominations for Chair of the Commission on Public Works/Utilities for the upcoming year. Council Member Clough nominated Council Member Quicker. Mayor Mabie called three times for other nominations. Motion Glassbrenner, second Neville, to close nominations and cast a unanimous ballot for Council Member Quicker as Commission Chair. All Aye. Director of Public Works Flynn reported on two burials at the cemetery, equipment maintenance, spring cleanup, the water has been turned on in the cemetery and parks, preparing the mowers for summer, hauling compost and brush, trimming trees, picking up branches, straightening signs, the electronics recycling went well – filling ten 4x4 bins for the Occupational Development Center, working on street lights, opening and cleaning storm drains, replaced a rusted out storm sewer inlet and pipe on Hill Street, street sweeping, still having problems with the sewer jetter (a new throttle body is in order), and the airport reconstruction project bids were received - the low bidder was American Asphalt, Mosinee, for $1,112,000, city share is $50,000 (with the Clark County donations of $10,000 in 2014 and 2015, the City can proceed with the project, their help goes a long way in getting it done – thank you Clark County). City Clerk Roehl opened and read the American Asphalt of Wisconsin, Mosinee, bid. $70.20/ton - $49,140.00 Director of Public Works Flynn stated that the bid is based on an estimated use of 700 tons for City use only. The contractor will no longer do private projects at the City bid rate. They will continue to do private projects at a reduced rate for being in the area. Motion Mabie, second Clough, to recommend to the Common Council the acceptance of the asphalt bid from American Asphalt, Mosinee, in the amount of $70.20/ton. All Aye. Director of Public Works Flynn stated that the current piping at the 18th Street lift station is beyond repair and leaking. Sewer Operator Enloe received the following bids: Sabel Mechanical, Fond du Lac - $13,143.40 Staab Construction, Marshfield - $21,715.00 Discussion followed. Motion Counsell, second Neville, to recommend to the Common Council to accept the low bid from Sabel Mechanical, Fond du Lac, in the amount of $13,143.40 for the 18th Street lift station piping and wet well upgrades. All Aye. Motion Neville, second Glassbrenner, that Water bills Nos. 67 to 99 in the amount of $78,972.71 and Sewer bills Nos. 68 to 103 in the amount of $311,554.45 be paid. All Aye. Motion Mabie, second Counsell, to adjourn. All Aye. __________________________________________ Jerry L. Quicker, Chair ___________________________________ Rex R. Roehl, Clerk  COMMON COUNCIL COUNCIL ROOM APRIL 28, 2015 7:00 P.M. The Common Council met in regular session, Mayor Mabie presiding. On roll call: all members present. The Pledge of Allegiance was recited. The minutes of the previous meeting were declared approved. Mayor Mabie reported on the April 21, 2015 meeting of the Board of Health regarding: 1) Health Officer Bakker’s City annual health report and activities for 2014-2015, and 2) discussed and approved each Council Member to do an individual tour of their wards with the Director of Public Works. Council Member Counsell reported on the April 22, 2015 meeting of the Historic Preservation Commission regarding: 1) a discussion with Dawn Voss, Tufts’ Mansion, on the addition of a window without obtaining a “Certificate of Appropriateness” – no action taken, 2) discussed and authorized use of a historic city scenes theme for the 2016 calendar, 3) discussed and approved two sets of historic note cards – one to follow the calendar theme, and one with a historic holiday theme, 4) discussed properties for the Historic Architectural Walking Tour brochure, and 5) discussed and approved an amendment to the original builder/owner of the Christie property at 514-518 Hewett Street. Council Member Neville reported on the April 23, 2015 meeting of the Heritage Days Committee regarding: 1) financial report, 2) update on the 2015 Miss Neillsville event, 3) discussed setup and location for movie night, kids games and activities with Mark Studinski, Rock n’ Roll to Go, 4) discussed beverages with Kevin Hickey, General Beer, and 5) discussed a young adult tent setup for the Vic Ferrari concert. Mayor Mabie reported on the April 28, 2015 meeting of the Personnel Committee regarding the recommendation to place all the Other Part-time employees applicants, as presented, in a pool for the Cemetery, Parks, Public Works and Recreation Departments to draw from as needed. The applicants are: Molly Attoe, Jacob Boushon, Molly Dolle, Mathew Grottke, Jordon Johnson, Neal Matson, Nolan Matson, Tyler Mohr, Alec Noah, Hannah Quicker, Molly Stetzer, and Mathew Vornholt. Council Member Quicker reported on the April 28, 2015 meeting of the Commission on Public Works/Utilities regarding: 1) election of Council Member Quicker as the Commission Chair, 2) current activities, 3) opening, discussion and recommendation to accept the asphalt bid from American Asphalt, Mosinee, in the amount of $70.20 per ton, 4) discussion and recommendation to accept the low bid from Sabel Mechanical, Fond du Lac, in the amount of $13,143.40 for the 18th Street lift station piping and wet well, and 5) payment of bills. Mayor Mabie declared all reports filed as presented with the City Clerk. William Neville II stated the American Legion will hold its Memorial Day parade starting at the O’Neill Creek bridge on Hewett Street proceeding north on Hewett Street, then east on Fifteenth Street to the cemetery. Mayor Mabie asked if there were any questions on the Commission on Public Works/Utilties items (3 and 4). Motion Quicker, second Neville, to accept the recommendation to accept the asphalt bid from American Asphalt, Mosinee, in the amount of $70.20 per ton. All Aye. Motion Counsell, second Glassbrenner, to accept the recommendation to accept the low bid from Sabel Mechanical, Fond du Lac, in the amount of $13,143.40 for the 18th Street lift station piping and wet well. All Aye. Mayor Mabie asked if there were any questions on the Personnel Committee item. Motion Clough, second Neville, to accept the Personnel Committee recommendation to place all the Other Part-time employee applicants, as presented, in a pool for the Cemetery, Parks, Public Works and Recreation Departments to draw from as needed. All Aye. The City Clerk reported on receiving a $10,000 donation from Clark County for the airport construction project. Motion Neville, second Counsell, to accept and appropriate $10,000 to Account No. 57350 Airport Outlay, and to thank Clark County for its support. All Aye. Mayor Mabie presented a request from the Neillsville Area Chamber of Commerce for a sponsor donation for the 2015 June Dairy Breakfast. Mayor Mabie stated that this would be a show of the City’s support for the local dairy industry, as well as the Chamber. Motion Clough, second Quicker, to give a $100 donation to the Chamber of Commerce June Dairy Breakfast from Account No. 56700-380 Economic Development – Program Expenses. All Aye. Chief of Police Klueckmann reported that he has received confirmation that the City has been approved for the 2015 Susteen Community Outreach Mobile Forensics Grant. (This is software to download digital evidence from cell phones.) The grant covers $4,400 of the $6,395 cost, the balance of $1,995 is the City’s responsibility and needs to be received by May 30, 2015 to receive the final confirmation. Mayor Mabie stated that Clark County has the capability, but this allows the City to do its own evidence retrieval. Council Member Quicker asked if there is an annual fee on top of the initial cost, and how long will it stay current with the way technology is changing. Klueckmann replied that further download costs are unknown. Discussion followed on funding the $1,995 cost. City Clerk Roehl stated that it is too early in the year to project which budget lines will have excess remaining, but historically the Police Auto – Gas & Oil budget has had $1,500+ remaining each of the last three years. Another option would be to approve the expenditure to exceed the budget and make a funding transfer towards year end when costs are better known. Motion Clough, second Counsell, to authorize the expenditure of $1,995 for City’s matching share of the 2015 Susteen Community Outreach Mobile Forensics Grant. All Aye. Chief of Police Klueckmann stated that he has received several requests from residents who want to use their ATV on W. Eighth Street from Grand Avenue to the City’s compost area. This section of W. Eighth Street is not a designated route. After discussion with Director of Public Works Flynn and Conservation Warden Adam Hanna, the suggestion is to allow the designation to go all the way to the Black River behind the old wastewater treatment plant to accommodate people fishing in this area. Signage would need to be installed. Discussion followed. Motion Neville, second Clough, to authorize the City Attorney to draft an ordinance amendment to add W. Eighth Street from Grand Avenue west to the Black River to the designated city routes for ATV/snowmobiles. All Aye. Council Member Glassbrenner reported on attending the Memorial Medical Center (MMC) Finance Committee meeting on April 23, 2015. MMC has shown increased performance over last year, and their cash on hand is above the $1.5 million borrowed. Things are going well. Mayor Mabie presented an invitation to the Clark County Economic Development 25th anniversary celebration at the Munson Bridge Winery, Withee, on June 6, 2015. City Clerk Roehl reported that the State’s Legislative Joint Finance Committee has upheld Governor Walker’s proposed elimination of the Local Government Property Insurance Fund (LGPIF), but has extended the closing date by two years until December 31, 2017. The LGPIF advisory committee is recommending premium increases of 60% to 85% to make the program whole before closing it. The League of Wisconsin Municipalities Mutual Insurance (LWMMI) is working with the Cities and Villages Mutual Insurance Company and Wisconsin Municipal Mutual Insurance Company to create a new Wisconsin Municipal Property Insurance Company. The three companies working together have applied to the Office of the Commissioner of Insurance for approval, with an expected start date to issue policies of October 1, 2015. Motion Neville, second Counsell, that City bills Nos. 406 to 455 in the amount of $528,626.60 be paid. All Aye. Motion Counsell, second Neville, to adjourn. All Aye. __________________________________________ Steven J. Mabie, Mayor ___________________________________ Rex R. Roehl, Clerk ************