Airport Commission

New Philadelphia Airport Commission Meeting Minutes December 13th, 2022 Meeting called to order by Don Kennedy at 6:00pm in the city council chambers. Board Members Present Present: Don Kennedy (Chairman), Councilwoman Aimee May, Councilman Dan Lanzer, Bob Bedard, Alex McCarthy, John Marsh Guests: Larry Lowdermilk, Yamini Gowda (Michael Baker International), Excused:, Eric Hubbard (ProAv), Red Hvizdos (ProAv), Kevin Sigg (Michael Baker International), Josh Limbacher, Brian Marsh Meeting Minutes: Minutes from the November 8th meeting were emailed to everyone to review. A motion to accept the minutes was made by John Marsh and seconded by Dan Lanzer. Motion passed unanimously (5-0). Airport Restaurant Report: Larry Lowdermilk presented the Airport Restaurant Report for September and October. The restaurant’s gross sales for September amounted to $63,381.69, with the City’s share being $1,799.05. Gross sales for October were $63,381.69 with the City’s share being $1,799.05. Members of the Airport Commission were skeptical that the amounts would be the same for two months in a row. There was a discussion about changing the style of the contract to be a monthly flat rate instead of a percentage of sales. Don Kennedy said that he will double check on this. A motion to table the airport restaurant report until we have a chance to review the monthly sales of the restaurant was made by Councilman Dan Lanzer, seconded by Councilwoman Aimee May. Motion passed unanimously (5-0). Larry Lowdermilk will check look into this. Airport Managers Report: The airport managers report was presented by Larry Lowdermilk. 100 LL fuel sales were 2,265.78 gallons, giving the City a flow fee of $90.63. Jet A was 278.66 gallons, giving a flow fee share of $8.36 to the City. Hanger rents brought in $1,845.00, with the city receiving a share of $922.50 from this rent. 26 maintenance fees brought in a total of $650.00. There were 8 uses of the curtesy car. For the field inspection, the windsock was replaced and the curtesy car had work done on it by the City service garage. Don Kennedy reported that the day after the last Airport Commission meeting, Don Kennedy got a phone call that the Crown Vic had caught fire by Clendening Lake. A motion was made by Bob Bedard and seconded by John Marsh to accept the Airport Manager’s Report. Motion passed unanimously (5-0). Monthly Revenue Update: The monthly revenue update was provided by Larry Lowdermilk. Cash position balance at the end of November was $44,911.97. • Airport Maintenance – Equipment: Balance of $4,291.13 Expenses included Pyatt’s Petroleum for the yearly filter change ($1,485.64), a yearly alarm and detection system servicing by Johnson Controls ($606.25), and towing of the Crown Vic by Jeff and Dave Automotive ($295.00). • Airport Maintenance – Facilities: Balance of $2,555.31 Expenses included servicing a bathroom sink drain by Clear Drain Cleaning ($220.00). • Airport Consulting Services: Balance of $17,606.66 • Airport Capital Improvement – Hanger Maintenance: Balance of $4,611.11 • Airport Capital Improvement – Maintenance: Balance of $3,355.00 • Airport Capital Improvement: Balance of $0.00 • Airport Consulting Services: Balance of $15,052.40 Alex McCarthy asked for clarification of the end of November Balance as the balances for each line are not adding up to $44,911.97. Bob Bedard asked what fiduciary responsibility we have as a Board to which it was advised that there is none since this is an advisory board. A motion to accept the monthly revenue update was made by Councilman Dan Lanzer, seconded by John Marsh. Motion passed unanimously (5-0). Consultant’s Report: The Consultant’s Report was presented by Yamini Gowda. There are no major updates to Task Order #8. The major work for task Order #9 was completed last month. Bob Bedard mentioned that the airport manager had to follow up with the contractor to fix the trenches. When asked whether the Commission was happy with the lighting, no members had flown at night, Bob Bedard said they looked great during the day. No real updates for Task Order #11. For Task Order #12, Yamini Gowda presented that they have sent the CSPP for review. The runway is 100 feet wide right now, but during construction it will be reduced to 60 feet wide, shifted west, and open during the day only. Don Kennedy discussed jet traffic. The runway will still be there, the markings will be shifted. NOTAMS will be provided to the appropriate agencies and edge lines/reflectors will show how much runway is usable. It will be the PIC’s decision whether they can land on the runway. There will be a three-month period in a best-case scenario where the runway will be shut down, but if the FAA accepts this proposal then some flights can still come in. Don Kennedy asked whether the PAPIs would still be allowed to be kept on for trainings, etc. Yamini Gowda will check into this. Pre-sealing before the removal of the temporary striping should maintain the integrity of the pavement. This project will be bid out in February or March and submitted next summer. This should then take place between August and September, so the days should still be long during construction. The ACIP was submitted to ODOT and the FAA. Yamini received the preapplication for the Taxiway A shift construction, and this will be submitted shortly. The Annual Financial Reports are to be submitted to the FAA by end of the year. A motion to accept the Consultant’s Report and the requested authorizations therein as presented by Yamini Gowda was made by Alex McCarthy, seconded by Dan Lanzer. Motion passed unanimously (5-0). New Business: Don Kennedy brought up that when the beacon was brought down, there was talk about doing a static display. Don Kennedy contacted Buckeye Career Center who was interested in assisting with this project. About three weeks ago, Don Kennedy called over to get the ball rolling and Buckeye Career Center gave a quote of about $2,200.00 with additional money needed for other repairs. There is additional work being done to restore to the original condition. This will be placed inside the fence near the fuel farm. The goal is to get donations from local pilots and the EAA. The ask was for $2,500.00 with a goal of raising at least $1,500.00. Don Kennedy also brought up that the door on his hanger is working but needs replaced. Given the current costs of repairs, he will table this. Other Business: Larry Lowdermilk reported that we have received two responses from contractors for Airport Consultants. Public Comments: No members of the public were in attendance this evening. Having no further business to discuss, a motion to adjourn was made by Alex McCarthy. Meeting was adjourned at 6:58pm. Respectfully submitted, Alex McCarthy