Airport Commission

New Philadelphia Airport Commission Meeting Minutes January 10th, 2023 Meeting called to order by Don Kennedy at 6:08pm in the city council chambers. Board Members Present Present: Don Kennedy (Chairman, Virtual), Councilman Dan Lanzer, Councilman Mitch Pace, Alex McCarthy, Brian Marsh (Virtual) Excused: Josh Limbacher, Bob Bedard, John Marsh Guests: Larry Lowdermilk, Yamini Gowda (Michael Baker International), Red Hvizdos (ProAv), Ron McAbier (Virtual) Meeting Minutes: Minutes from the December 13th meeting were emailed to everyone to review. A motion to accept the minutes was made by Councilman Dan Lanzer and seconded by Brian Marsh. Motion passed unanimously (5-0). Airport Restaurant Report: Larry Lowdermilk presented the Airport Restaurant Report. Larry Lowdermilk reported that he talked to Calvin at the Restaurant who sent a follow up check in the amount of $134.03 to correct the error made in their October payment. They also paid their November fees. Gross sales were $58,231.91 with the City receiving a share of $1654.28. A motion to accept the Airport Restaurant Report, as presented, was made by Brian Marsh, seconded by Councilman Dan Lanzer. Motion passed unanimously (5-0). Airport Managers Report: The airport managers report was presented by Red Hvizdos. 100 LL fuel sales were 1,787.18 gallons, giving the City a flow fee of $71.49. Jet A was 80.94 gallons, giving a flow fee share of $2.43 to the City. Hanger rents brought in $3,130.00, with the city receiving a share of $1,565.00 from this rent. 23 maintenance fees brought in a total of $575.00. There were 9 uses of the curtesy car. For the field inspection report, not a whole lot happened in December. A new battery is needed for the Crown Vic curtesy vehicle. Monthly checks were performed on the Runway MIEL, PAPI, REIL, and Taxiway LIEL. Snow plowing was also accomplished when it was necessary. Red Hvizdos also reported that the drain near the front door of the FBO has been fixed. A motion was made by Alex McCarthy and seconded by Councilman Mitch Pace to accept the Airport Manager’s Report. Motion passed unanimously (5-0). Monthly Revenue Update: The monthly revenue update was provided by Larry Lowdermilk. Cash position balance at the end of December, 2022 was $34,168.50. There were no expenses recorded in December. • Airport Maintenance – Equipment: Balance of $4,291.13 • Airport Maintenance – Facilities: Balance of $2,555.31 • Airport Consulting Services: Balance of $17,606.66 • Airport Capital Improvement – Hanger Maintenance: Balance of $4,611.11 • Airport Capital Improvement – Maintenance: Balance of $3,355.00 • Airport Capital Improvement: Balance of $0.00 • Airport Consulting Services: Balance of $1,842.47 In the last meeting there was a discussion of the fund totals did not add up to the cash position balance. There are various accounts related to the Airport Commission that handle utilities and other expenditures from which the Commission may not pull money. This is why the fund balances do not add up to the cash position balance. A motion to accept the monthly revenue update was made by Dan Lanzer, seconded by Brian Marsh. Motion passed unanimously (5-0). Consultant’s Report: The Consultant’s Report was presented by Yamini Gowda. No updates regarding the beacon replacement. For the Runway Lighting Replacement design and CA, the runway is open and the lighting and REILs are functional. Electrical trenches are currently filled and roughly graded, and the contractor will return in the spring for eh final turf restoration. There are 4-6 lights within the infield between the runway and the ramp that are currently non- functional, but this will be addressed with the taxiway lighting replacement in the Taxiway A Shift project. No real update on the Taxiway A Shift financial plan. The grant has been received for the Taxiway A Shift design. The ODOT matching grant has been submitted. A motion to accept the authorization to submit Taxiway A Shift 90%design documents for review as made by Councilman Dan Lanzer, seconded by Councilman Mitch Pace. Motion passed unanimously (5-0). New Business: There was a discussion regarding the Porta John bill. The bill has increased to $115/month. Larry Lowdermilk suggested that the Airport Commission consider purchasing a Porta John for $500.00 that can be serviced for $75.00 each time. The reason a Porta John is at the airport is because the Port Authority required it back in the day. Councilman Mitch Pace asked if the same Porta John company that services the ball fields near the water works would service the Porta John at the airport since they already provide regular service. Councilman Mitch Base will check in to see who that company is and will tell Larry Lowdermilk. The goal would be to service it at least monthly during the summer and winterize it during the winter when it gets less use. A motion to purchase a Porta John from the company in Bolivar and have it on site at the Airport was made by Brian Marsh, seconded by Councilman Dan Lanzer. Motion passed unanimously (5-0). By the next meeting, a game plan will be determined for servicing the Porta John. Because of ice, there is not a lot of flying in the winter months, but the Porta John is probably used more than people realize over the summer. Public Comments: Red Hvizdos wanted to convey gratitude from Steve Schillig for the assistance with the snow plow. Red Hvizdos also brought up that their furniture is in bad condition in the FBO. Red Hvizdos understands that the furniture was purchased around 25 years ago, and Eric Hubbard had paid this money up front. City Council reduced rent for about 75 months to offset this cost. Red Hvizdos asked who is responsible for the furniture; the FBO or the City. Don Kennedy responded that he thought the City was responsible. Don Kennedy brought up that the Mayor had discussed renovating the FBO, but Don Kennedy was under the impression that this would not be eligible through the FAA grant. Yamini Gowda mentioned that aesthetic costs were not eligible, but some renovations may be eligible. Yamini Gowda will provide guidance on this and requested that the City provide her with specifics of what they are considering in terms of renovations. Don Kennedy asked Red Hvizdos to provide a specific list of furniture that they would like to replace and the Airport Commission could then consider those requests as capital improvement projects. Don Kennedy also pointed out that the lease needs to be reviewed to determine who has the responsibility of replacing the furniture. Larry Lowdermilk asked Don Kennedy if there were any updates on the Beacon Static Display Project. Don Kennedy reported that Mike Popovich from Gradall Industries provided a $1000.00 donation towards the project’s completion. The EAA is meeting soon, and the are likely to contribute to this project as well. Pictures of the beacon have been sent to the Times Reporter to be included in an upcoming article by Jon Baker. The Beacon is currently being sand blasted, but should be returned to Buckeye Career Center soon. The goal is for this project to be completed sometime this summer. Yamini Gowda asked if a decision has been made on the bids for a contractor. Larry Lowdermilk responded that the scoring sheets have been completed and a Board of Control meeting needs to be scheduled. This should take place by the end of this week. Having no further business to discuss, a motion to adjourn was made by Councilman Dan Lanzer. Meeting was adjourned at 7:08pm. Respectfully submitted, Alex McCarthy