Airport Commission

New Philadelphia Airport Commission Meeting Minutes February 21st, 2023 Meeting called to order by Don Kennedy at 6:04pm in the city council chambers. Board Members Present Present: Don Kennedy (Chairman), Councilman Dan Lanzer, Councilman Mitch Pace, Councilman Steve Rippeth, Alex McCarthy, Bob Bedard, Brian Marsh (Virtual), John Marsh (Virtual) Excused: Josh Limbacher, Guests: Larry Lowdermilk, Yamini Gowda (Michael Baker International), Red Hvizdos (ProAv) Meeting Minutes: Minutes from the January 10th meeting were emailed to everyone to review. A motion to accept the minutes was made by Councilman Dan Lanzer and seconded by John Marsh. Motion passed unanimously (7-0). Airport Restaurant Report: Larry Lowdermilk presented the Airport Restaurant Report. For the month of December, gross sales were $62,088.34. Check #12310 was received on January 9 th with an amount of $1,760.19. For the 2022 calendar year, the restaurant’s gross sales were $663,291.92 with the city receiving $20,735.02. A motion to accept the Airport Restaurant Report, as presented, was made by Councilman Steve Rippeth, seconded by Councilman Dan Lanzer. Motion passed unanimously (7-0). Airport Managers Report: The airport managers’ report was presented by Red Hvizdos. 100 LL fuel sales were 1,015.47 gallons, giving the City a flow fee of $30.46. Jet A was 550.19 gallons, giving a flow fee share of $16.51 to the City. Hanger rents brought in $6,600.00, with the city receiving a share of $3,300.00 from this rent. 39 maintenance fees brought in a total of $975.00. There were 6 uses of the courtesy car. For the field inspection report, snow removal was needed on a variety of occasions in January. Josh Limbacher fixed the bathroom sink drain. There was a discussion on whether the beacon light had been repaired, or if repairs were just temporary. Yamini Gowda will follow up on this. A motion to accept the airport manager FBO report was made by Brian Marsh, seconded by John Marsh. Motion passed unanimously (7-0). Monthly Revenue Update: The monthly revenue update was provided by Larry Lowdermilk. Cash position balance at the end of January, 2023 was $37,804.48. There were no expenses recorded in December. • Airport Maintenance – Equipment: Balance of $14,867.38 • Airport Maintenance – Facilities: Balance of $8,201.24 • Airport Consulting Services: Balance of $30,000.00 • Airport Capital Improvement – Hanger Maintenance: Balance of $15,000.00 • Airport Capital Improvement – Maintenance: Balance of $13,000.00 • Airport Capital Improvement (Acct 475-7500-5-5900): Balance of $10,000.00 • Airport Capital Improvement (Acct 475-7500-5-5910): Balance of $26.746.20 These appropriations may be adjusted once the City has a better idea of the financial status from last year. A motion to accept the monthly revenue update was made by Councilman Mitch Pace, seconded by Councilman Steve Rippeth. Motion passed unanimously (7-0). Consultant’s Report: The Consultant’s Report was presented by Yamini Gowda. For Task Order #8, the closeout is still under review with the FAA and we have followed up. The contractor who installed the new beacon was informed of LED problems with the light and they are in the process to remedy. This is within warranty, which lasts a year from installation. Don Kennedy asked Yamini Gowda to inquire whether an extended warranty is possible, as well as how long the current warranty will last. For Task Order #9, ODOT has completed their final inspection. The closeout will be submitted after the contractor finishes in spring. No updates for Task Order #11. For Task Order #12, the project will be publicly bid on March 15 th to March 20th. Don Kennedy mentioned that there had been a lack of signage in the initial drawings as mentioned previously by Mr. Bedard last month. This was noted by the FAA in their review and will need to be included . Yamini Gowda mentioned that they have no requirement for signage. Don Kennedy mentioned that the FAA indicated that the current signage was deficient. Don Kennedy asked Yamini Gowda whether the Airport Commission needs to make a decision on the signage if it is not required, and if so, the Airport Commission needs guidance for what options are available. Yamini Gowda said that they can come up with something generic. Bob Bedard mentioned that the runway 15 northeast REIL fixture that was installed during the runway lighting project is now closer to the parallel taxiway and could be an issue to aircraft with wider wingspans. Yamini Gowda will look into this. Yamini Gowda presented three invoices for the Airport Commission’s approval: • PHD TO#10 – 2022 Grant Admin, MBI Invoice #1: $6,231.13 • PHD TO#12 – TWY A Design, MBI Invoice #2: $46,375.00 with a local share of $2,318.50 • PHD TO#12 – TWY A Design, MBI Invoice #3: $53,000.00 with a local share of $2,650.00 A motion to authorize the advertisement of the parallel taxiway relocation project was made by Bob Bedard, seconded by Councilman Mitch Pace. Motion passed unanimously (7-0). Don Kennedy asked Yamini Gowda to clear this with the mayor. A motion to authorize the submission of two invoices from Task Order 12 and one invoice from Task Order 1 to the Mayor by Councilman Dan Lanzer, seconded by Councilman Steve Rippeth. Motion passed unanimously (8-0). A motion to accept the Michael Baker International report was made by Bob Bedard, seconded by Councilman Mitch Pace. Motion passed unanimously (7-0). New Business: Red Hvizdos brought an invoice from Southway Fence Company in the cost of $2,350.00 for maintenance along the chain-link fence that needs completed. Red Hvizdos does not have pictures of the area that needs to be addressed, but Red Hvizdos mentioned that Josh Limbacher may have it. Don Kennedy inquired whether this should have been included in the airport maintenance report. Red Hvizdos mentioned that this has been an issue for a while now, but has gotten worse over the past year. Don Kennedy asked Red Hvizdos for another quote to abide by city procurement rules. Don Kennedy also mentioned that if Josh Limbacher could get pictures emailed over ahead of the next meeting, they could be shared with the Airport Commission. A second invoice was included for installing new gates, with a total cost of $8,275.00. Bob Bedard requested that Red Hvizdos ask how much it would be to fix each gate. Don Kennedy mentioned a second quote will be needed as well. Larry Lowdermilk mentioned that there are a few tests that will need performed at the fuel farm. Larry Lowdermilk has a handful of contractors who could perform this testing, and he is working to get the airport on the schedule. Don Kennedy asked if this testing has been on a set schedule in the past. Red Hvizdos mentioned that it had just been an annual call made in the past. The individual who does the inspections is out until the first of March. The Airport Commission was in favor of getting these tests on a set schedule. Bob Bedard inquired if government agencies are offering funding for fuel facilities considering the initiative to move from leaded to unleaded fuels. He said that aviation 100LL is one of the last remaining leaded fuels and the FAA/EPA are actively pursuing an unleaded replacement. The FAA has approved one 100UL formulation from GAMI and his understanding is that another is under development from Swift. Ultimately it will be the refiners who will decide which unleaded (UL) product to make. Considering that the TEL additive that puts lead in 100LL is both expensive and in short supply, refiners don’t have an incentive to make both 100LL and 100UL in the future. He feels that the transition from 100LL to 100UL will be relatively quick once it is available. The FBO and aircraft owners will need to be ready when this transition occurs. For owners it means they will need to purchase a supplemental type certificate (STC) that allows them to use the new unleaded fuels in their aircraft. The airport manager can provide guidance on developments with this transition and assist in informing the pilot community. It will also be helpful for the airport manager to report on the condition of the fueling equipment and advise on replacement or repair needs. According to Yamini Gowda the FAA does not provide funding for revenue making improvements such as fuel farms, but given the environmental aspect she will check with other agencies including ODOT. Red Hvizdos reported that the fire department is concerned that the fire alarm does not have a backup/secondary communication link. Furthermore the fuel farm POS terminal is served with a copper phone line that is prone to failure. Bob Bedard asked that the airport manager provide a recommendation to address these issues. Yamini Gowda inquired on whether there were any updates with the consultant selection. Larry Lowdermilk mentioned that he thought that letters had been sent out. Larry Lowdermilk mentioned that Michael Baker International had been chosen, and they will make sure that the letter gets out to them. The Mayor has put Don Kennedy in charge of the Beacon Restoration project. The Mayor has asked that all funding be donated for the static display. Don mentioned that the beacon has been sand blasted and almost looks brand new thanks to work done at Buckeye Career Center. Gradall has donated $1,000.00 for this project. Don Kennedy has a contact who donated an additional $1,000.00 as did another relative of theirs with an additional $1,500.00 making donations to date of $3,500.00 Don Kennedy mentioned that he may need to raise an additional $500.00, but he is confident that he can get that donated. Public Comments: No Public Comments. Having no further business to discuss, a motion to adjourn was made by Alex McCarthy. Meeting was adjourned at 7:08pm. Respectfully submitted, Alex McCarthy