Airport Commission

New Philadelphia Airport Commission Meeting Minutes March 14th, 2023 Meeting called to order by Don Kennedy at 6:00pm in the city council chambers. Board Members Present Present: Don Kennedy (Chairman, Virtual), Councilman Dan Lanzer, Alex McCarthy, Bob Bedard, Brian Marsh (Virtual) Excused: Councilman Mitch Pace, Councilman Steve Rippeth, John Marsh, Josh Limbacher Guests: Red Hvizdos (ProAv), Eric Hubbard (ProAv), Larry Lowdermilk, Jake Ross (Michael Baker International) Meeting Minutes: Minutes from the February 21st meeting were emailed to everyone to review. A motion to accept the minutes was made by Bob Bedard and seconded by Councilman Dan Lanzer. Motion passed unanimously (4-0). Airport Restaurant Report: Larry Lowdermilk presented the Airport Restaurant Report. For the month of February, gross sales were $63,170.00. Check #12404 was received on March 1st with an amount of $1,794.18. A motion to accept the Airport Restaurant Report, as presented, was made by Alex McCarthy, seconded by Bob Bedard. Motion passed unanimously (4-0). Airport Managers Report: The airport managers report was presented by Red Hvizdos. For the month of February, 100 LL fuel sales were 1,835.35 gallons, giving the City a flow fee of $55.06. Jet A was 791.83 gallons, giving a flow fee share of $23.75 to the City. Both of these sales are up compared to this time last year. Hanger rents brought in $4,870.00, with the city receiving a share of $2,435.00 from this rent. 40 maintenance fees brought in a total of $1,000.00. This is higher because many people were paying these maintenance fees for work in advance. There were 8 uses of the curtesy car. For the field inspection report, all monthly checks were performed across the board. A room was remodeled at ProAv’s expense due to the expansion of the flight school. Quotes for repairing the holes in the fence were provided in the meeting packet. Premier Fence and Decks provided a quote for $5,400.00 and Southway Fence Co. provided a quote of $2,750.00. Southway Fence Co installed the fence initially and is more familiar with chain link fences. A motion to accept the Southway Fence Co quote of $2,750.00 to repair the holes in the fence was made by Bob Bedard, seconded by Brian Mash. Motion passed unanimously (4-0). Larry Lowdermilk will get the purchase order drafted. Red Hvizdos is still waiting on the second quote for the gates. A motion to accept the airport manager FBO report was made by Alex McCarthy, seconded by Bob Bedard. Motion passed unanimously (4-0). Monthly Revenue Update: The monthly revenue update was provided by Larry Lowdermilk. Cash position balance at the end of February, 2023 was $46,738.58. Expenses for February included: • Airport Maintenance – Equipment: Balance of $14,867. o February expenses included lights for the taxiway ($7.08), replacement of a lock on the door at the FBO ($398.10), and the yearly Johnson Controls fire alarm test ($400.00). • Airport Maintenance – Facilities: Balance of $7,794.16 • Airport Consulting Services: Balance of $30,000.00 • Airport Capital Improvement – Hanger Maintenance: Balance of $10,000.00 • Airport Capital Improvement – Maintenance: Balance of $12,000.00 • Airport Capital Improvement (Acct 475-7500-5-5900): Balance of $4,000.00 • Airport Capital Improvement (Acct 475-7500-5-5910): Balance of $26,746.20 Larry Lowdermilk also reported that the annual tank inspection has been completed, and the $747.50 expense was received in March. Maggoo’s has been having trouble getting insured due to electrical panel issues. Larry Lowdermilk got three quotes for this issue to be repaired and AD Miller Electric has been approached to make these repairs at the restaurant. This will likely be pulled out of the “Airport Capital Improvement – Hanger Maintenance (3501)” account. Larry Lowdermilk also reported that since the fuel tank integrity test has been done, he will reach out to the State inspector to sign off so that we are compliant for another year. Options are still being explored for internet and phones at the FBO. A motion to accept the monthly revenue update was made by Alex McCarthy, seconded by Councilman Dan Lanzer. Motion passed (3-0) with one abstention. Consultant’s Report: The Consultant’s Report was presented by Jake Ross. For Task Order #08, the closeout and as-build ALP plans have been submitted to the FAA on September 16 th, 2022, and there are no updates yet. The Beacon lamp issue was resolved by Perram on February 28th. For Task Order #09, electrical trenches were filled and rough grated and the contractor will return in the spring for the final turf restoration. 4 to 6 lights within the infield, between the runway and the ramp, were on the runway circuit and are currently not functional. This will be addressed with the taxiway lighting replacement in the Taxiway A shift project. The final ODOT inspection was completed on January 12th, and closeout will be submitted in Spring 2023 after the seeing of the grounds has been completed. For Task Order #12, the ODOT matching grant has been submitted and received. The Preliminary CSPP was accepted by the FAA and the final CSPP and construction notice has been submitted. Comments and questions have been received from the FAA and a response letter has been submitted back to the FAA. This project will be advertised for bidding starting on March 17th, with the bid opening scheduled for April 11th. Jake Ross suggested that the Commission pursue an independent fee estimate for the construction administration of the taxiway shift project. This is an inspection of the construction of the taxiway shift project. Someone from MBI would be on site inspecting the construction services from beginning to end. Don Kennedy asked what happens if Michael Baker International quotes this at $10,000.00 and another contractor quotes at $8,000.00, does the airport have the ability to go with that contractor instead, and Jake Ross responded that he believes so. When asked, Jake Ross says that this is a formality required by the FAA. Michael Baker International will walk the City of New Philadelphia through this process. A motion to accept the Michael Baker International report was made by Councilman Dan Lanzer, seconded by Brian Marsh. Motion passed unanimously (4-0). New Business: N/A Other Business: Eric Hubbard asked Jake Ross when Task Order #12 is to take place, to which Jake Ross stated early Fall. Don Kennedy mentioned that this is why the bids are being handled in the spring time. Eric Hubbard had concerns about the frequency of runway closures. Don Kennedy mentioned that the FAA granted a 75-foot-wide runway so that the runway will stay open through most of the construction with limited interruption. Old Business: Don Kennedy had sent out an email regarding a Lincoln town car that belonged to his mother, but the Auditor has paused this for the time being due to funding. There is no vehicle available at the moment to replace the Mercury Marquis. Don Kennedy spoke to the police chief who may have a vehicle available in the next two months to replace the curtesy vehicle. Larry Lowdermilk mentioned two checks have been received in the total of $2,500.00 for the beacon monument. Larry Lowdermilk has sent out thank-you notes. The fund total is currently $3,500.00. Museum Acrylics gave Don Kennedy a quote for roughly $2,000.00 for the lenses. They are still short on the money needed for this project, but additional donations are expected. Hopefully this project will be completed sometime over the summer. Brian Marsh asked how much more money they are hoping to raise, to which Don Kennedy responded an additional $1,500.00 to $2,000.00, for a total project cost of $4,500.00 to $5,000.00. If additional money is raised, they could put picnic tables and other improvements to really make this look nice. There was a discussion about the 100LL fuel. Bob Bedard and Eric Hubbard had meetings over the past few weeks to discuss the fuel issue. The goal is to maintain a good line of communication between the FBO and the fuel suppliers so that there are no surprises if the fuel being sold changes. Eric Hubbard also mentioned that he wanted the Airport Commission to be advised that there are issues with the point of sale system with the fuel farm that will likely mean the Commission will incur an expense sometime in the next five years in order to upgrade this system. Public Comments: No Public Comments. Having no further business to discuss, a motion to adjourn was made by Alex McCarthy. Meeting was adjourned at 6:55pm. Respectfully submitted, Alex McCarthy