Golf Board Meeting

MEETING MINUTES New Prague Golf Board On site meeting at NPGC Tuesday, August 27th, 2024 ______________________________________________________________________________ The meeting was called to order at 6:30pm by Board President Den Gardner. The following Board Members were present for the meeting: Den Gardner, Graham Kuehner, Adam Gill, and Jen Berglund. Adam Brister, Bob Cunniff, and Councilmember Shawn Ryan were unable to attend. Also present: GPE Owner/Contract Manager Kurt Ruehling.  Approval of July 23rd, 2024 Meeting Minutes: o A motion to approve July 23rd, 2024 Meeting Minutes was made by Gill, seconded by Berglund. Motion carried (4-0)  Claims for Payment ($90,185.59): o Gill asked for clarification on the Rome’s Ribs claim, Ruehling informed that it was catering for the Denny Greene Invitational o Gardner spoke to the check made out to the New Prague Area Education Foundation as being from NPGC League donations o A motion to approve the Claims for Payment was made by Kuehner, seconded by Gill. Motion carried (4- 0)  Review Monthly Income Statement and Balance Sheet (August 2024): o No real issues, number look very good considering the weather this year o A motion to approve the Monthly Income Statement and Balance Sheet was made by Berglund, seconded by Gardner. Motion carried (4-0)  Capital Equipment Report o Ruehling reported that the Utility Vehicle was purchased o Ruehling is working with the fence company to begin project o Gill inquired about our dump truck…it’s still very old and in rough condition  Grounds Operation Update…Kurt Ruehling, GM/PGA Professional: o Bunker was the main topic...Golf Board brings up the condition “at every meeting”. Gill asked if some sand has been added to some of the bunkers…as they seem softer? Discussion ensued o Ruehling provided a copy of the current “5-Year Plan” that Pint and the former Grounds Committee had assembled. Golf Board would like it updated…Ruehling to discuss with Superintendent Jeff Pint o Gardner received an email from one of his guests, that plays here 4-5 times per season, that stated the condition of the bunkers will not result in his return…unfortunately. Gardner asked that the email be documented in the minutes, it is as follows 1of 2 “Den, good morning. Say played the NP golf course last week, and want to pass along a major disappointment. I landed in three green-side sand traps during my round, on 5, 7 and 18. Each of the traps lacked sand to the extent that it was nearly impossible to do a normal explosion shot. I don’t think there was much more than a quarter inch of sand above the clay-soil base. All of those shots flew significantly beyond the flagstick. My playing partners responded to the trap conditions by chipping out of one, and putting out of another. I think improving the traps by adding sand is rather low-hanging fruit for the course. The left-side #18 trap may need contouring on its lower side, but 5 and 7 may just need a moderate amount of added sand. The course’s fairways and particularly the greens are in good shape, so the sub-standard traps are truly disappointing. I normally play the course 3-4 times per season, but at this point I am not planning more rounds. Loving good conditions for golf, David Lundquist Mpls.”  Food & Beverage Update…Kurt Ruehling GM/PGA Professional: o Gardner wanted to document a “huge call out” to the F & B staff that helped with his August 26 th Event!! There was a rain event and the staff reacted great and was very hospitable in the process! o Gill complimented the operation on being open more often out at the Snack Bar  Golf Operation Update…Kurt Ruehling, GM/PGA Professional: o Ruehling reported on the activity since the last Golf Board Meeting…pretty overwhelming. All Events booked for 2025 and great times were had by all  Marketing Update…Kurt Ruehling, GM/PGA Professional: o Ruehling requested a recommendation from the Golf Board to continue offering a New Member Incentive in the fall. $200.00 down, free golf the rest of the season and $200 credit issued toward 2025 membership…or $300 down and a cart is included this fall, but still a $200 credit in 2025 o Berglund made a motion to approve Promotion, seconded by Gill. Motion carried (4-0)  Golf Scholarship Event Summary…Den Gardner: o Gardner’s summarized the recent Scholarship Fund Raiser. Disappointed that only (9) groups participated, but nearly $1,900.00 were raised. The Event was small but provided some great action! A Hole-In-One by junior golfer, Liv Swanke and a family winning the Event…Dan, Dara, Alaina, and Annie Bishop! This outcome is EXACTLY what we wanted from this Event!  Miscellaneous: o A Budget Workshop will be scheduled for September 17 th, Ruehling to properly post. Chuck Nickolay will be asked to oversee the proceedings as he has in the past and add his insight and expertise o Ruehling asked to get Simulator Survey out so it can be discussed at next Golf Board Meeting  Adjournment: o A motion to adjourn the meeting was made by Gill, seconded by Kuehner. Motion carried (4-0) Next Golf Board Meeting –Tuesday, September 24th, 2024, 6:30pm Respectfully submitted by, Kurt Ruehling, GME PGA General Manager 2of 2