Golf Board Meeting

MEETING MINUTES New Prague Golf Board On site meeting at NPGC Tuesday, September 24th, 2024 ______________________________________________________________________________ The meeting was called to order at 6:30pm by Board President Den Gardner. The following Board Members were present for the meeting: Den Gardner, Adam Gill, Jen Berglund, Bob Cunniff, Adam Brister, and Councilmember Shawn Ryan. Graham Kuehner was unable to attend. Also present: GPE Owner/Contract Manager Kurt Ruehling.  Approval of August 27th, 2024 Meeting Minutes: o A motion to approve August 27th, 2024 Meeting Minutes was made by Cunniff, seconded by Gill. Motion carried (6-0)  Claims for Payment ($73,387.75): o Gill questioned the invoice from Civic Systems, Ruehling to clarify o Ryan wanted clarification on the CIT invoice, Ruehling provided it o Brister asked if invoices added by The City could be separated, Ruehling will inquire o A motion to approve the Claims for Payment was made by Brister, seconded by Cunniff. Motion carried (6-0)  Review Monthly Income Statement and Balance Sheet (September 2024): o It was pointed out that $175,000.00 of the revenue was due to the posted “sale” of the trade in golf carts o Most of the discussion was about the 2025 budget… o A motion to approve the Monthly Income Statement and Balance Sheet was made by Gill, seconded by Berglund. Motion carried (6-0)  Capital Equipment Report o No report / no updates  Grounds Operation Update…Kurt Ruehling, GM/PGA Professional: o There was $15,000.00 in the maintenance budget for course improvements. Golf Board inquired as to how that is earmarked, Ruehling informed Board that it is for cart paths and teeing grounds. o Discussion about the condition of the bunkers continues. Golf Board would love to have a plan in place to improve the hard conditions  Food & Beverage Update…Kurt Ruehling GM/PGA Professional: o Ruehling reported that the operation is still going strong and many events are complimenting us on our offerings o Coordinator, Holly Werner reached out to Ruehling with concerns of her ability to continue in her current position, due to health issues. Ruehling may need to find a replacement 1of 2   Golf Operation Update…Kurt Ruehling, GM/PGA Professional: o Ruehling informed Board that the 2024 events have re-booked for 2025…great news for the budget!  Marketing Update…Kurt Ruehling, GM/PGA Professional: o New Member Incentive is going well, about 3-4 new members have already signed up and many have inquired about it o Ruehling has placed a survey on the website regarding a possibility of adding a golf simulator on the 3rd floor, results will be reported at next meeting  Golf Scholarship Event Summary…Den Gardner: o No report needed  Miscellaneous: o The 2025 Budget proposal was discussed. It currently shows a deficit of (-$58,414.00). This deficit includes, for the first time, an $80,000.00 line item for Capital Outlay and it also does NOT include an Operating Transfer. This transfer had been $121,000.000 annually until 2024, where approximately $40,000.00 is scheduled to be transferred. The Golf Board has three questions for City Hall  What will be the actual Capital Outlay number and how will the City fund the new equipment?  Will Ruehling receive the Board-recommended 4.8% contract increase or will Council use the City Administrator request of 2%? Board is disappointed with the decrease o Will there be a budget transfer from the City to assist in capital purchases? o Gill continues to work on simulator project, obtaining information and costs. He reported that the “footprint” for a simulator is 15’W x 20’ L x 10’ H and the upstairs space could only house one simulator adequately o Board would like to post a Special Meeting to discuss the budget questions, Ruehling to work with City to post properly. Meeting to take place either Oct. 1 st or Oct. 2nd  Adjournment: o A motion to adjourn the meeting at 8:07p was made by Brister, seconded by Ryan. Motion carried (6-0) Next Golf Board Meeting –Tuesday, October 22nd, 2024, 6:30pm Respectfully submitted by, Kurt Ruehling, GME PGA General Manager 2of 2