Ambulance Board

Ambulance Board Meeting Agenda Wednesday, June 18, 2025 at 6:00 PM Ambulance Garage Conference Room Page 1. JUNE 18 AGENDA a. 2025 June Ambulance Board Agenda 2 2. MARCH 19 MEETING MINUTES a. 2025 March 19 Ambulance Board Meeting Minutes 3-4  New Richmond Area Ambulance Service 344 S. Arch Ave. – New Richmond, WI 54017 Office: 715-246-7700 Fax: 715-246-6955 Board of Directors Meeting Wednesday June 18, 2025 6:00pm Ambulance Garage – Conference Room AGENDA 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes from March 19, 2025 5. Executive Board Member Vote: Chair/Vice-Chair/Secretary-Treasurer 6. Financial Report a. Year to date 2025 7. Operations report 8. Charlie Mehls memorial 9. Announcements 10. Adjournment  New Richmond Area Ambulance Service Board of Directors Meeting Wednesday March 19, 2025 Call to Order: The meeting was called to order by Chairman John VanDyk at 6:00pm. Roll Call: Members present- John VanDyk, Jim Peirson, Randy Zemke, Jerry Croes, Shawn Dakovich, Ralph Severson for Randy Olson, Greg Gartner, Kiris Dorr, and Tom Weinmeyer Members Absent: Barry Ausen, Gene Hanson, Michele Hermansen Others present: Matt Melby, Director; Noah Wiedenfeld City of New Richmond Approval of Agenda: Motion to approve the agenda as distributed was made by Tom Weinmeyer and seconded by Shawn Dakovich. Motion carried Approval of Minutes: Motion to approve the October 16, 2024 minutes was made by Tom Weinmeyer and seconded by Shawn Dakovich. Motion carried. Financial Report: Melby reported for both the year end 2024 and 2025 through February. 2024 ended with positive revenue greater than expected for budget estimates which is impressive due to the inability to bill Medicare since July. Expenses were higher than budget and non-operating revenue was on par for budget estimates. Call volume for 2024 was slightly less than 2023. 2024 ended with 10 days cash on hand. 2025 has started off faster than 2024 for call volume and at this time has stayed elevated. . Gross patient billables and net patient revenue is greater than expected at 36% higher than budget figures while expenses are slightly higher than budget. We are remaining optimistic that Medicare will start sending in payments to increase our cash on hand. We have also submitted a request to Medicare to receive back payments for the months that we were not validated by them. Medicare has 90 days to send a response, the amount of billables is about $840K. All municipalities have paid their assessments. The service is sitting low for cash assets but we are hopeful that EMS MC will start receiving payments from all venders. The service has also opened a line of credit to get us by for short term needs until AR improves. Motion to approve the year end 2024 and YTD 2025 financial report by Shawn Dakovich and second by Tom Weinmeyer. Motion carried. Charlie Mehls Memorial: Noah explained that the City of New Richmond desires to do something to recognize the great number of accomplishments that improved the area for all residents and guests in EMS and Emergency management. One suggestion was to place Chuck’s name on the outside of the building. Further discussion lead to other types of memorials. Greg Gartner suggested speaking with Westfields Hospital to find out who did the historical displays in the main hallway. The board decided to table the topic until next board meeting. Operations Report: Year end 2024 call numbers were discussed and compared to 2023 and 2025 through YTD were reviewed. 2024 call volume compared to 2023 call volume shows a 4% decrease overall. End call volume for 2024 was 2012 calls for service. Calls by day of week was shown for 2024. Municipal usage volume discussed. Staffing levels and concerns were discussed, overall staffing is short on EMTs. Three part time/casual paramedics have been hired and are going through FTO now. The insurance carrier has made a policy that they will not insure drivers under the age of 21. Station is in good shape. Equipment is in good shape at this point, some repairs to rigs. Controlled medication storage and tracking is changing to a vending system and “NarcBox” system in the ambulances. More IV pumps will need to be purchased. FAP money has finally come and is being used for these updates. More discussion on the Medicare Revalidation issue and hoping that AR dollars increase quickly. EEOC has sent a letter of dismissal on 12/12/2024. Motion to approve the Operations Report by Shawn Dakovich and seconded by Jerry Croes, motion carried. Announcements: none Next Board Meeting date: June 18, 2025 at 6pm Adjournment: Motion to adjourn by Shawn Dakovich and seconded by Greg Gartner. Meeting adjourned at 6:50pm