Fire Advisory Board

Fire Advisory Board Meeting Agenda Wednesday, February 18, 2026 at 5:00 PM Council Chambers Page 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ADOPTION OF AGENDA 5. APPROVAL OF MINUTES a. Minutes from October 9, 2025 Fire Board Meeting 2-3 Fire Advisory Board - 09 Oct 2025 - Minutes 6. BUSINESS a. 4Q25 Unaudited Financial Position 4-8 4Q25 Unaudited Financial Position b. 2026 Fire Department Capital Projects 9 - 11 Memo: 2026 Fire Department Capital Projects 7. NEXT MEETING DATE 8. AGENDA TOPICS FOR FUTURE MEETINGS 9. ANNOUNCEMENTS 10. ADJOURNMENT  Fire Advisory Board Meeting Minutes Thursday, October 9, 2025 at 8:00 AM Council Chambers The Fire Advisory Board of the City of New Richmond was called to order on Thursday, October 9, 2025, at 8:00 AM, in the Council Chambers, with the following members present: PRESENT: Rita Keating, Richard Hesselink, Thomas Weinmeyer, Mike Montello, Dave Stephens, Dave Naser ABSENT: John Van Dyk, Tom Heintz, Ron Volkert OTHERS Josh Bell, Noah Wiedenfeld, Rae Ann Ailts PRESENT: CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE ADOPTION OF AGENDA Tom Weinmeyer moved to adopt the agenda. The motion was seconded by Dave Stephens and carried unanimously. APPROVAL OF MINUTES Tom Weinmeyer moved to approve the meeting minutes from the August 6, 2025 Fire Board meeting. The motion was seconded by Dave Stephens and carried unanimously. NEW BUSINESS REPLACEMENT FIRE APPARATUS The Fire Department has been working through the process of replacing Truck 3265, which is a 2006 Rescue Pumper. The truck has about 90,000 miles and 7,315 hours, and is used in all rescue responses. During the annual vehicle inspection in 2024, it was recommended that the Fire Department plan to remove the vehicle from service due to several deficiencies, including a rusted/cracked frame. Staff began a competitive request for qualifications (RFQ) process earlier this summer and interviewed two vendors in July. The vendors later submitted a series of proposals to meet the Department's desired specifications, and the apparatus committee spent considerable time meeting and reviewing proposals. Staff recommend proceeding with a proposal from Fire Service, Inc. for an E-One Stainless Steel E-Max Rescue Pumper, which has an estimated arrival date of Fire Advisory Board Meeting October 9, 2025 December 2026. The total cost is $1,084,765 and the Fire Board reviewed the cost share breakdown by municipality. There is some time sensitivity in making a decision, as there are limited production slots and cost increases will go into effect November 1st. Mike Montello moved to recommend proceeding with the proposal from Fire Service, Inc. while also allowing time for each municipality to discuss with their respective boards in the coming days. The motion was seconded by Dave Stephens and carried unanimously. 2026 OPERATING AND CAPITAL BUDGETS Outside of the discussion pertaining to the replacement fire apparatus, there have been no changes to the 2026 Fire Department operating budget, which represents a flat budget from 2025. The City Council will host their final budget work session on October 27, with final adoption of the budget scheduled for November 10th following a public hearing. FIRE PREVENTION WEEK UPDATE Chief Bell provided an update about the ongoing visits to the local elementary schools and childcare facilities. The Fire Department will be hosting their chili feed on Saturday, Oct. 11 from 3-6 pm. The Fire Department will also be partnering with Domino's on an event on Monday, October 20th, and the second annual pumpkin drop will be Saturday, November 8th from 11 am to 1 pm. NEXT MEETING DATE Fire Board members will notify staff if there are any concerns from their respective governing bodies regarding the replacement vehicle, and if needed, a follow-up meeting will be scheduled. Otherwise, the Fire Board does not intend to convene again in 2025 unless a time-sensitive matter arises. COMMUNICATION AND MISCELLANEOUS None ADJOURNMENT Dick Hesselink moved at 9:00 am to adjourn the meeting. The motion was seconded by Dave Naser and carried unanimously. Fire Advisory Board Meeting October 9, 2025  MEMO Prepared for: Fire Advisory Board Staff Contact: Rae Ann Ailts Meeting: Fire Advisory Board - 18 Feb 2026 Subject: 4Q25 Unaudited Financial Position BACKGROUND INFORMATION: Staff will review the unaudited financial position of the Fire Fund with the Board on Wednesday evening. RECOMMENDATION: No action is needed. ATTACHMENTS: Fire Fund 230 thru 12.31.25  CITY OF NEW RICHMOND REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2025 FIRE FUND PYTD ACTUAL PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT FEDERAL,STATE, LOCAL AID Page 2 of 5 230-00-43211-000-000 FEDERAL GRANT - FIRE DEPT 2,625.10 .00 .00 .00 .00 .0 230-00-43500-000-000 GRANTS - MISC 2,091.00 .00 251.80 .00 ( 251.80) .0 TOTAL FEDERAL,STATE, LOCAL AID 4,716.10 .00 251.80 .00 ( 251.80) .0 PUBLIC CHARGES FOR SERVICES 230-00-46220-000-000 FIRE FEES .00 .00 12.00 1,000.00 988.00 1.2 230-00-46221-000-000 FIRE FUNDRAISER PROCEEDS 10,368.03 4,706.00 7,444.00 2,000.00 ( 5,444.00) 372.2 TOTAL PUBLIC CHARGES FOR SERVICES 10,368.03 4,706.00 7,456.00 3,000.00 ( 4,456.00) 248.5 INTERGOVERNMENTAL CHARGES 230-00-47301-000-000 INTERGOV - T OF ERIN PRAIRIE 12,694.73 3,740.22 12,970.26 20,187.00 7,216.74 64.3 230-00-47302-000-000 INTERGOV - T OF RICHMOND 87,049.71 23,859.90 82,740.94 124,404.00 41,663.06 66.5 230-00-47303-000-000 INTERGOV - T OF STANTON 19,495.55 5,287.88 18,337.19 28,877.00 10,539.81 63.5 230-00-47304-000-000 INTERGOV - T OF STAR PRAIRIE 77,528.68 21,925.31 76,032.28 114,554.00 38,521.72 66.4 230-00-47305-000-000 INTERGOV - V OF STAR PRAIRIE 10,427.85 2,837.40 9,839.45 15,760.00 5,920.55 62.4 TOTAL INTERGOVERNMENTAL CHARGES 207,196.52 57,650.71 199,920.12 303,782.00 103,861.88 65.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/16/2026 10:05AM PAGE: 1  CITY OF NEW RICHMOND REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2025 FIRE FUND PYTD ACTUAL PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT MISCELLANEOUS REVENUE Page 3 of 5 230-00-48010-000-000 MISCELLANEOUS REVENUE 19.88 12.37 20.37 .00 ( 20.37) .0 230-00-48100-000-000 INTEREST 1,617.21 107.64 1,391.92 500.00 ( 891.92) 278.4 230-00-48353-000-000 MISC SALES - FIRE DEPT 3,787.75 .00 .00 .00 .00 .0 230-00-48400-000-000 INSURANCE RECOVERIES 36,522.00 12,249.75 12,249.75 .00 ( 12,249.75) .0 230-00-48450-000-000 INSURANCE DIVIDENDS 417.69 .00 462.74 .00 ( 462.74) .0 230-00-48500-000-000 DONATIONS 2,907.00 250.00 2,000.00 .00 ( 2,000.00) .0 230-00-48501-000-000 DONATIONS - RESCUE 3,020.00 .00 .00 .00 .00 .0 TOTAL MISCELLANEOUS REVENUE 48,291.53 12,619.76 16,124.78 500.00 ( 15,624.78) 3225.0 OTHER FINANCING SOURCES 230-00-49220-000-000 TRANSFERS IN 276,020.93 76,716.33 279,757.35 371,455.00 91,697.65 75.3 TOTAL OTHER FINANCING SOURCES 276,020.93 76,716.33 279,757.35 371,455.00 91,697.65 75.3 TOTAL FUND REVENUE 546,593.11 151,692.80 503,510.05 678,737.00 175,226.95 74.2 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/16/2026 10:05AM PAGE: 2  CITY OF NEW RICHMOND EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2025 FIRE FUND PYTD ACTUAL PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 230-25-52200-110-000 FIRE - SALARIES 63,398.08 7,308.85 66,290.69 66,000.00 ( 290.69) 100.4 Page 4 of 5 230-25-52200-118-000 FIRE - MAINT/CUST SALARIES 6,880.56 1,035.18 7,807.24 7,268.00 ( 539.24) 107.4 230-25-52200-190-000 FIRE - ADMIN FEES 33,382.00 8,345.50 33,382.00 33,382.00 .00 100.0 230-25-52200-220-000 FIRE - UTILITIES 11,844.64 2,106.45 14,965.03 13,000.00 ( 1,965.03) 115.1 230-25-52200-226-000 CELL PHONE/TELEPHONE 2,497.15 594.80 4,760.88 3,000.00 ( 1,760.88) 158.7 230-25-52200-307-150 FIRE - FICA 5,372.12 611.71 5,627.46 3,310.00 ( 2,317.46) 170.0 230-25-52200-307-151 FIRE - RETIREMENT 1,247.20 218.28 1,809.71 3,007.00 1,197.29 60.2 230-25-52200-307-152 FIRE - HEALTH INS 1,988.85 447.19 1,908.05 678.97 ( 1,229.08) 281.0 230-25-52200-307-153 FIRE - DENTAL INSURANCE 104.09 24.60 95.88 39.10 ( 56.78) 245.2 230-25-52200-307-154 FIRE - VISION INSURANCE 5.93 .78 7.99 4.76 ( 3.23) 167.9 230-25-52200-307-155 FIRE - LIFE INS 5.36 2.55 6.90 5.53 ( 1.37) 124.8 230-25-52200-307-156 FIRE - DISABILITY INS 68.44 14.38 82.25 436.09 353.84 18.9 230-25-52200-307-157 FIRE - FLEX BENEFIT COSTS 9.56 6.10 12.95 4.00 ( 8.95) 323.8 230-25-52200-307-162 FIRE - H.S.A. 4.17 .00 15.11 .00 ( 15.11) .0 230-25-52200-307-165 FIRE - PENSION ADJUSTMENTS 5,087.00 .00 .00 .00 .00 .0 230-25-52200-307-166 FIRE - 457B / ER CONTRIBUTIONS 3,360.00 5,760.00 5,760.00 4,800.00 ( 960.00) 120.0 230-25-52200-310-000 FIRE - OFFICE SUPPLIES 2,269.43 31.59 1,229.15 3,500.00 2,270.85 35.1 230-25-52200-320-000 FIRE - PUB/SUB/DUES 1,365.42 .00 1,579.62 1,000.00 ( 579.62) 158.0 230-25-52200-330-000 FIRE - TRAINING & EDUCATION 11,804.41 .00 7,554.94 12,000.00 4,445.06 63.0 230-25-52200-340-000 FIRE - GENERAL SUPPLIES/EQUIP 9,779.51 10,660.52 19,010.19 17,000.00 ( 2,010.19) 111.8 230-25-52200-340-159 FIRE - SAFETY WEAR/EQUIP 9,968.62 7,708.20 12,420.62 5,000.00 ( 7,420.62) 248.4 230-25-52200-349-000 FIRE - SMALL TOOLS & EQUIP 4,351.15 .00 1,377.96 2,500.00 1,122.04 55.1 230-25-52200-360-000 FIRE - RADIOS 9,204.66 .00 2,659.92 15,000.00 12,340.08 17.7 230-25-52200-362-000 FIRE - WELLNESS SCREENING/PROG 4,750.00 1,185.00 12,996.00 18,500.00 5,504.00 70.3 230-25-52200-373-000 FIRE - BLDG MAINT 3,498.95 .00 3,341.11 7,000.00 3,658.89 47.7 230-25-52200-390-000 FIRE - MISC 2,497.73 428.29 3,828.19 2,000.00 ( 1,828.19) 191.4 230-25-52200-510-000 FIRE - INSURANCE (P&L) 28,277.00 .00 26,698.64 30,000.00 3,301.36 89.0 230-25-52200-810-000 FIRE - CAPITAL EQUIPMENT 40,123.31 89.96 86,926.70 198,500.00 111,573.30 43.8 230-25-52210-110-000 FIRE - CITY CALLS - SALARIES 61,356.25 1,967.42 29,331.67 30,000.00 668.33 97.8 230-25-52210-307-150 FIRE - CITY CALLS - FICA 4,703.41 161.13 2,255.01 2,295.00 39.99 98.3 230-25-52210-307-151 FIRE - CITY CALLS - RETIREMENT 296.01 59.06 842.41 459.00 ( 383.41) 183.5 230-25-52212-000-000 FIRE PREVENTION 590.32 .00 848.35 2,000.00 1,151.65 42.4 230-25-52212-110-000 FIRE PREVENTION - SALARIES 5,566.25 239.25 2,609.25 5,000.00 2,390.75 52.2 230-25-52212-307-150 FIRE PREVENTION- FICA 439.13 18.76 200.01 383.00 182.99 52.2 230-25-52212-307-151 FIRE PREVENTION- RETIREMENT 53.16 12.26 44.65 77.00 32.35 58.0 230-25-52235-110-000 FIRE VEHICLE MAINT - SALARIES 10,482.50 1,791.75 18,081.25 10,000.00 ( 8,081.25) 180.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/16/2026 10:05AM PAGE: 3  CITY OF NEW RICHMOND EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2025 FIRE FUND PYTD ACTUAL PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 230-25-52235-307-150 FIRE VEHICLE MAINT - FICA 802.51 138.20 1,384.34 765.00 ( 619.34) 181.0 230-25-52235-307-151 FIRE VEHICLE MAINT- RETIREMENT 13.11 266.66 1,948.15 153.00 ( 1,795.15) 1273.3 230-25-52235-343-000 FIRE - FUEL EXPENSE 7,349.64 658.49 7,446.01 12,000.00 4,553.99 62.1 Page 5 of 5 230-25-52235-350-000 FIRE VEHICLE MAINTENANCE 132,081.89 6,062.98 28,944.66 50,000.00 21,055.34 57.9 230-25-52236-110-000 FIRE UNIT TRAINING - SALARIES 39,973.00 1,800.12 32,408.37 65,000.00 32,591.63 49.9 230-25-52236-307-150 FIRE UNIT TRAINING - FICA 3,071.03 146.49 2,489.12 4,973.00 2,483.88 50.1 230-25-52236-307-151 FIRE UNIT TRAINING -RETIREMENT 333.83 54.05 699.02 995.00 295.98 70.3 230-25-52237-110-000 FIRE SPECIAL EVENTS - SALARIES 5,756.75 1,040.96 12,159.46 2,700.00 ( 9,459.46) 450.4 230-25-52237-307-150 FIRE SPECIAL EVENTS - FICA 442.09 83.38 934.00 207.00 ( 727.00) 451.2 230-25-52237-307-151 FIRE SPECIAL EVENTS-RETIREMENT 37.67 30.90 371.10 41.00 ( 330.10) 905.1 230-25-52239-340-000 RESCUE EQUIPMENT - SUPPLIES 896.00 .00 .00 7,000.00 7,000.00 .0 230-25-52240-110-000 FIRE - INSPECTION WAGES 8,750.00 315.00 4,616.00 13,000.00 8,384.00 35.5 230-25-52240-307-150 FIRE - FICA 669.62 24.10 353.13 995.00 641.87 35.5 230-25-52240-307-151 FIRE - RETIREMENT 99.36 21.89 447.82 199.00 ( 248.82) 225.0 230-25-52245-000-000 RURAL FIRE - CALLS ONLY .00 .00 .00 27,000.00 27,000.00 .0 230-25-52245-307-150 RURAL FIRE - FICA .00 .23 .00 2,066.00 2,066.00 .0 230-25-52245-307-151 RURAL FIRE - RETIREMENT 19.39 ( 1.99) .00 413.00 413.00 .0 230-25-52246-340-000 FIRE-SUPPLIES/EQUIP (CITY ONLY 749.50 .00 .00 .00 .00 .0 230-25-52246-389-000 FIRE-FUNDRAISE EXP (CITY ONLY) 3,223.48 .00 2,371.30 .00 ( 2,371.30) .0 230-25-52246-810-000 FIRE - EQUIPMENT (CITY ONLY) 1,875.60 .00 2,121.55 .00 ( 2,121.55) .0 TOTAL DEPARTMENT 25 552,776.84 61,471.02 475,061.81 684,656.45 209,594.64 69.4 TOTAL FUND EXPENDITURES 552,776.84 61,471.02 475,061.81 684,656.45 209,594.64 69.4 NET REVENUE OVER EXPENDITURES ( 6,183.73) 90,221.78 28,448.24 ( 5,919.45) ( 34,367.69) 480.6 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/16/2026 10:05AM PAGE: 4  MEMO Prepared for: Fire Advisory Board Staff Contact: Rae Ann Ailts Meeting: Fire Advisory Board - 18 Feb 2026 Subject: 2026 Capital Projects BACKGROUND INFORMATION: In addition to the scheduled replacement of Truck 3265, the Fire Department's 2026 capital budget includes several projects outlined below. While capital budgets are adopted as part of the annual budget, all expenditures require prior authorization in accordance with the City's purchasing policy before funds can be expended. Capital Project Estimated Cost (Budget) Radio Replacement Fund $40,000 Boat Replacement $11,000 Tenders telescoping chutes & backup camera $14,500 SCBA Bottles $5,000 Large Diameter Hose $6,000 Structural Fire Gear $19,000 Chainsaw and Leaf Blower Replacement $3,300 Milwaukee Fan & Batteries $6,400 18" Super Vac $4,800 Scott RIT Pack III $3,600 Vehicle Replacement Fund $86,400 Total Proposed Projects $200,000 The following capital projects are requested for authorization to bid in accordance with the City's procurement policy. Tenders Telescoping Chutes & Back Up Cameras Currently, the tenders require manual operation to unload water into drop tank. The existing chutes are currently failing and are in need of replacement. The new chutes would allow the driver to drop the water via cab controls with the use of a camera and spotter, allowing for quicker dump and refill. The new chutes will replace those on the 2001 and 2006 Tenders (#3269 & #3268). The total project cost, based on recent quotes, is $11,474.00 ($11,074 for chutes and $400.00 for cameras). Structural Fire Gear On an annual basis, the department replaces fire gear reaching end of service life. In 2025, no gear was purchased, so $11,000 was carried forward to 2026. The department proposes replacing seven sets of fire gear for a total cost of $33,149. This exceeds the combined 2025 and 2026 budget ($30,000), but the operating budget has funds available to cover the shortfall. Radio Replacement The 2026 capital budget included funds for the future replacement of handheld radios in coordination with the county-wide upgrade. However, three radios are failing and must be replaced sooner. Replacement through Motorola to match the same radios purchased last year is $19,124.01. The following projects require only administrative approval; however, because they are capital projects, board authorization to commit funds to the projects is required.  Replacement of SCBA bottles (up to $5,000)  Replacement of large diameter hose (up to $6,000)  Chainsaw and leaf blower replacement (up to $3,000)  Milwaukee fan and batteries (up to $6,400)  18" Super Vac (up to $4,800)  Scott RIT Pack III (up to $3,600) The total cost of the above projects is $92,547.01. If the board approves these capital projects, the recommendation will be presented to the City Council for action on Monday, March 9, 2026. RECOMMENDATION: Staff recommends authorization of the following:  Replacement of chutes and cameras on tenders in the amount of $11,474.00  Seven sets of structural fire gear in the amount of $33,149.00  Replacement of three handheld radios in the amount of $19,124.01  Replacement of SCBA bottles (up to $5,000)  Replacement of large diameter hose (up to $6,000)  Chainsaw and leaf blower replacement (up to $3,000)  Milwaukee fan and batteries (up to $6,400)  18" Super Vac (up to $4,800)  Scott RIT Pack III (up to $3,600) ATTACHMENTS: 2026 Capital Budget Project Detail Page 2 of 3 2026 Capital Priorities PROJECT DESCRIPTION COST Description Radio Replacement Fund $40,000 Incremental replacement of aging/obsolete truck and handheld radios. Will coordinate procurement efforts with St. Croix County. Page 3 of 3 Rescue Boat $11,000 Replace soft bottom boat with aluminum bottom to reduce damage. Tenders telescoping chutes & cameras $14,500 Tenders require manual operation to unload water into drop tank. This enhancement would allow the driver to drop the water via cab controls with the use of a camera and spotter. Allowing for quicker dump and refill. Large Diameter Hose $6,000 Replacement of worn hoses. SCBA Air Bottles $5,000 Addition of 5 air bottles. Structure Fire Gear $19,000 Planning for addition of three sets of gear for new hires. Chainsaw & Leaf Blower Replacement $3,300 Replacement of aging equipment. Milwaukee Fan and Batteries $6,400 Portable ventilation fans and batteries allow for easy transportation throughout a structure to ventilate areas as needed. 18” Super Vac $4,800 Entry/exit ventilation is used to push fresh air in and purge smoke/gases. Scott RIT Pack III $3,600 Rapid Intervention Team is an emergency rescue pack in the event of a mayday event of a firefighter. Provides additional air and mask to firefighters in distress. Currently have 1 RIT Pack, this would be adding a 2nd. Vehicle Replacement Fund $86,400 Establish vehicle replacement fund to offset cost of future replacement of 3265 Rescue Engine. Total $200,000