Housing Authority

Housing Authority Meeting Agenda Thursday, January 9, 2025 at 1:00 PM Sunshine Court Office Building Page 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. APPROVAL OF MINUTES a. Minutes - Housing Authority - October 24, 2024 2-3 5. APPROVAL OF BILLS AND DISBURSEMENTS a. PHA Checks 5729-5781 4-5 b. October 2024 autopays 6-8 November 2024 autopays December 2024 autopays 6. PUBLIC COMMENT (LIMIT 3 MINUTES PER PERSON) 7. DIRECTOR'S REPORT a. 1. Occupancy Report 2. Unit Upgrades - report on #15 3. Boiler Inspections 4. 2025 Operation Funds 5. 2025 Capital Funds 8. COMMUNICATION AND MISCELLANEOUS 9. ADJOURNMENT  Housing Authority Meeting Minutes 1:00 PM - Thursday, October 24, 2024 Sunshine Court Office Building The Housing Authority was called to order on Thursday, October 24, 2024, at 1:00 PM, in the Sunshine Court Office Building, with the following members present: PRESENT: Craig Kittel, Scott Meyer, Renee Keating, Kristi Rogers EXCUSED: Melissa Rott OTHERS Rebecca Diessner, Beth Thompson PRESENT: CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Scott Meyer made a motion to approve the agenda as presented. Kristi Rogers seconded the motion. Carried unanimously. APPROVAL OF MINUTES Kristi Rogers made a motion to approve the minutes from the September 12, 2024 meeting. Renee Keating seconded the motion. Carried unanimously. APPROVAL OF BILLS/DISBURSEMENTS AND BUDGET PHA CHECKS 5709-5728 Scott Meyer made a motion to approve the PHA checks 5709-5728. Craig Kittel seconded the motion. Carried unanimously. AUTOPAYMENTS Craig Kittel made a motion to approve the autopayments. Scott Meyer seconded the motion. Carried unanimously. 2025 OPERATING BUDGET / COLA Renee Keating made a motion to approve the 2025 budget and 5% cost of living adjustment. Scott Meyer seconded the motion. Carried unanimously. Housing Authority Meeting October 24, 2024 PUBLIC COMMENT (LIMIT 3 MINUTES PER PERSON) No public comment. DIRECTOR'S REPORT Rebecca reported the waiting list for an apartment is at 93 and 1/3 of them are requesting two bedroom apartments. Unit upgrades are as follows: Unit 11 - new refrigerator Unit 15 - new stove, refrigerator, flooring and baseboard Unit 28 - new shower and flooring Unit 37 - new stove, refrigerator and shower Unit 40 - new stove, refrigerator and flooring Property Insurance is $17,323 and is due in November. Public Officials Insurance is $1,535 and is due in December. Rebecca would like to do a Holiday Party for the residents and last year it costs about $250. Renee Keating made a motion to approve $250 for the Holiday Party to be taken out of the laundry funds. Kristi Rogers seconded the motion. Carried unanimously. Discussion took place on the Definiti Retirement Plan. Renee Keating made a motion to leave the plan the same. Kristi Rogers seconded the motion. Carried unanimously. Kristi Rogers made a motion to go into Closed Session. Scott Meyer seconded the motion. Carried unanimously. CLOSED SESSION PER STATE STATUTE 19.85 (1)(C) Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercise responsibility. a. Executive Director Performance Review and Compensation b. Maintenance Performance Review and Compensation Scott Meyer made a motion to return to Open Session. Kristi Rogers seconded the motion. Carried unanimously. OPEN SESSION Scott Meyer made a motion to approve items as discussed in Closed Session. Kristi Rogers seconded the motion. Carried unanimously. COMMUNICATION AND MISCELLANEOUS The next Housing Authority meeting will be held on Thursday, January 9, 2024 at 1:00 p.m. ADJOURNMENT Renee Keating made a motion to adjourn the meeting. Kristi Rogers seconded the motion. Carried unanimously. Housing Authority Meeting October 24, 2024 New Richmond Housing Authority Check Report 10/1/2024through 12/31/2024 Date Account Num Description Memo Category Amount 10/10/2024PHAChecking Checking 5729 Visa Account #1332 and #1340 --Sp|it—- -1,945.29 10/10/2024PHA Checking Checking 5730 NR Tree Service Invoice #24604 and #24289 tree trimming Landscaping -1,070.00 10/10/2024PHA Checking Checking 5731 Hawkins, Ash & Co, LLP October 2024 accounting services «Split-- 510.00 10/10/2024PHA Checking Checking 5732 Johnn Deere Financial Account “1113-05448 rims Maintenance 487.90 10/10/2024PHA Checking Checking 5733 Baldwin Lightstream October 2024 service Utilities:lnternet & Telephone 449.13 10/10/2024PHAChecking Checking 5734 Drug Test Midwest, LLCthree (3) background checks Legal-Prof Fees -119.25 10/15/2024 PHA Checking Checking 5735 Elmer Meyer 44.5 reg. hrs «Split-- -880.27 10/15/2024PHA Checking Checking 5736 Cathy Meyer 30.5 reg. hrs. --Sp|it-~ -617.37 10/15/2024PHAChecking Checking 5737 Rebecca Diessner 60 Reg, Hrs, "Split-- -1,396.26 10/15/2024PHA Checking Checking 5738 Rebecca Diessner October 2024 Health Care Stipend ——Split-- 364.20 10/17/2024PHA Checking Checking 5739 J.F. Ahern Co. Board replacement on A/Cunits 2 & 4 HVAC -1,200.00 10/18/2024PHAChecking Checking 5740 Elmer Meyer Reimbursement --Split-- ~262.63 10/18/2024PHAChecking Checking 5741 Brian O‘Brien #37 shower/tile Apartment renovations 4,131.00 10/29/2024PHA Checking Checking 5742 Carpeting By Mike, Inc. Invoice #17804 Unit #28 bathroom flooring Apartment renovations -577.24 10/29/2024PHA Checking Checking S743 Hometown Disposal 11/01/24to 01/31/25 Trash 735.00 10/29/2024PHA Checking Checking 5744 Racey Roll Off LLC Invoice #10726 20 yard dumpster to clean out unit #40 UtilitiestGarbage St Recycling 605.00 10/31/2024PHA Checking Checking 5745 Elmer Meyer 46.25 reg. hrs. --Split-- -911,70 10/31/2024PHAChecking Checking 5746 Cathy Meyer 35 reg. hrs. --Split-- ~721,23 10/31/2024PHAChecking Checking 5747 Rebecca Diessner 56 Reg. Hrs. «Split-- 4,310.63 11/7/2024PHAChecking Checking S748 GTK Services, LLC rekey for unit #8; extra keys for #21 Security 494.12 11/7/2024PHAChecking Checking S749 Noah Insurance Group Policy it 61209747 Annual Property & Liability Premium - Insurance -17,323.00 11/14/2024PHAChecking Checking 5750 Carpeting By Mike, Inc. Invoice # 17784 ?ooring for unit #40 Apartment renovations -3,784.64 11/14/2024PHA Checking Checking 5751 Hawkins, Ash & Co, LLP November 2024 accounting Services ——Split-- 4,000.00 11/14/2024PHA Checking Checking 5752 PIunketts Invoice #8860183 Pest Control —41.50 11/14/2024PHA Checking Checking 5753 Drug Test Midwest.LLC Invoice #29628 Legal-Prof Fees 39.75 11/14/2024PHA Checking Checking 5754 Baldwin Lightstream November 2024 monthly phone/internet service Utilitieszlnternet & Telephone 448.77 11/14/2024PHAChecking Checking 5755 Visa Accounts #1340 adn #1332 --Split—- >3,665.96 11/14/2024 PHAChecking Checking 5756 Ron Running November 1—15,2024 snow removal stipend --Sp|it—- 846.31 11/14/2024PHA Checking Checking 5757 Cathy Meyer 12 Reg. Hrs. 10 PTO Hrs. --Split-» -625.10 11/14/2024PHA Checking Checking 5758 Elmer Meyer 20.25 Reg. Hrs. 8 PTO Hrs. --Sp|it-- 688.04 11/14/2024PHA Checking Checking 5759 Rebecca Diessner 52 Reg. Hrs. 8 PTO Hrs. 4,396.26 11/14/2024PHA Checking Checking 5760 Rebecca Diessner November 2024 Health Care Stipend -364.20 11/26/2024PHA Checking Checking 5761 Ron Running Snow Removal Stipend for 11-15—24 to 11-30—2024 7346.31 11/26/2024PHA Checking Checking 5762 Cathy Meyer 17 Reg., 5 PTO, 4 Holiday, November phone stipend 660.20 11/26/2024PHA Checking Checking S763 Elmer Meyer 1725 Reg, 8 PTO, 4 Holiday, reimbursement -681.77 11/26/2024 PHAChecking Checking S764 Rebecca Diessner 28 Reg, 4 PTO, 16 Holiday -1,139.56 12/12/2024 PHAChecking Checking 5765 Elmer Meyer 2024 year end bonus -364.20 12/12/2024 PHAChecking Checking 5766 Cathy Meyer 2024 year end bonus 3:64.20 12/12/2024 PHA Checking Checking 5767 Rebecca Diessner 2024 year and bonus £55.52 12/12/2024PHA Checking Checking 5768 Noah Insurance Group 2025 Public Officials/Director Liability annual premium Insurance Officers-Directors ~1,535.00 12/12/2024PHAChecking Checking 5769 Elmer Meyer 15.25 Reg. Hrs. 12 PTO reimbursement --Split-- -703.18 12/12/2024PHAChecking Checking 5770 Cathy Meyer 13 Reg. Hrs. 5 PTO --Sp|it-- 879164 12/12/2024 PHA Checking Checking 5771 Ron Running Snow Removal Stipend for 12-124 to 12-15-24 --Split—~ 346.31 12/12/2024 PHA Checking Checking 5772 Rebecca Diessner 42 Reg. Hrs. 6 PTO --Sp|it—» -1,139.56 12/12/2024 PHAChecking Checking 5773 Rebecca Diessner December 2024 Healthcare Stipend --Split-» 664120 12/13/2024 PHAChecking Checking S774 Baldwin Lightstream December 2024 internet/phone service Utilitiesrlnternet & Telephone 449.13 12/13/2024 PHAChecking Checking 5775 Plunket‘ts invoice it 8893391 Pest Control -81.00 12/13/2024 PHAChecking Checking 5776 Hawkins, Ash 81Co, LLP December 2024 monthly accounting services Accounting Services 490100 12/20/2024 PHAChecking Checking 5777 Visa Accounts #1340 and #1332 «Split» 2,424.10 12/31/2024PHA Checking Checking 5778 Ron Running Snow Removal 12-15-24 to 12-31-24 -—Split—- 846.31 12/31/2024PHA Checking Checking S779 Elmer Meyer 24.25 Reg. Hrs. 4 Holiday Hrs. --Split-- -588.04 12/31/2024PHAChecking Checking S780 Cathy Meyer 26.5 Reg. Hrs. 4 Holiday Hrs. Monthly phone stipend --Split-- -642.37 12/31/2024PHA Checking Checking 5781 Rebecca Diessner 33 Reg. Hrs. 16 Holiday Hrs. 3 PTO --Split« 4,225.29 Total 10/1/2024 12/31/202. -61,637.64 -  Housing Authority of the City of New Richmond 370 Odanah Avenue New Richmond, WI 54017 Autopayments October 2024 Xcel Energy (gas) 5 160.16 New Richmond Utilities (electric) 5 2,243.73 Definiti Retirement 5 510.47 Federal Payroll Taxes $ 1,410.64 State Payroll Taxes (paid quarterly) 5 619.30 Per Mar Security (paid quarterly) S - Microsoft 365 (cloud backup) 5 2.10 TOTAL 5 4,946.40  Housing Authority of the City of New Richmond 370 Odanah Avenue New Richmond, WI 54017 Autopayments November 2024 Xcel Energy (gas) $ 405.35 New Richmond Utilities (electric) 5 1,800.78 Definiti Retirement $ 610.00 Federal Payroll Taxes 5 1,601.56 State Payroll Taxes (paid quarterly) $ - Per Mar Security (paid quarterly) $ - Microsoft 365 (cloud backup) 5 2.10 TOTAL 5 4,419.79  Housing Authority of the City of New Richmond 370 Odanah Avenue New Richmond, WI 54017 Autopayments December 2024 Xcel Energy (gas) S 1,287.35 New Richmond Utilities (electric) S 1,828.16 Definiti Retirement S 446.19 Federal Payroll Taxes S 1,381.30 State Payroll Taxes (paid quarterly) S - Per Mar Security (paid quarterly) S 353.46 Microsoft 365 (cloud backup) S 2.10 TOTAL $ 5,298.56