Housing Authority

Housing Authority Meeting Agenda Thursday, April 9, 2026 at 1:00 PM Sunshine Court Office Building Page 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. CONSENT AGENDA a. Minutes from date 2-3 Minutes: Housing Authority - 12 Feb 2026 b. Bills and Disbursements 4-6 PHA Checks 6007-6036 Autopayments - February 2026 Autopayments - March 2026 5. PUBLIC COMMENT (LIMIT 3 MINUTES PER PERSON) 6. BECKER ROOFING - OVERVIEW OF INSURANCE CLAIM 7. DIRECTOR'S REPORT a. Occupancy Report b. Focus on Energy/IRA Grant update c. NSPIRE/HUD Inspection d. Midwest Lawn Pro Lawncare e. Lawn Care Responsibilities / Johnny Reyna 8. AGENDA TOPICS FOR FUTURE MEETINGS 9. ANNOUNCEMENTS 10. ADJOURNMENT  Housing Authority Meeting Minutes 1:00 PM - Thursday, February 12, 2026 Sunshine Court Office Building The Housing Authority was called to order on Thursday, February 12, 2026, at 1:00 PM, in the Sunshine Court Office Building, with the following members present: PRESENT: Renee Keating, Jenn Halle, Kristi Rogers EXCUSED: Craig Kittel, Scott Meyer OTHERS Rebecca Diessner, Beth Thompson PRESENT: CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Renee Keating made a motion to approve the agenda as presented. Jenn Halle seconded the motion. Carried unanimously. CONSENT AGENDA Renee Keating made a motion to approve the consent agenda including all bills and autopayments. Kristi Rogers seconded the motion. Carried unanimously. PUBLIC COMMENT (LIMIT 3 MINUTES PER PERSON) No public comment. DIRECTOR'S REPORT a. Occupancy Report: Rebecca reported there are currently 117 individuals on the waiting list, and two apartments are expected to become available in March. She noted that some units have been particularly challenging to clean due to their condition. Kristi Rogers moved to authorize Rebecca to hire a third-party company, when warranted, to clean and prepare apartments. Motion seconded by Renee Keating. Carried unanimously. b. Resolution to Write Off Outstanding Rent: A resolution was presented to write off an outstanding balance of $19.00. Renee Keating moved to approve Resolution No. 20260211 authorizing the write-off. Motion seconded by Jenn Halle. Carried unanimously. Housing Authority Meeting February 12, 2026 c. Focus on Energy/IRA Grant Update: Rebecca provided an update on the Focus on Energy Grant, which will fund installation of new bathroom fans in all units and new heat pumps for each unit. The total grant award is $609,826.00, with a Housing Authority contribution of $166.00. d. Roof Claim: The Board discussed insurance funds and the roof claim at length. Members requested that the approved contractor attend the April meeting to provide additional clarification. e. 5-Year Capital Fund Significant Amendment: Rebecca reported that the Capital Fund was successfully amended, with HUD, to include the deductible and additional funds required for the roofing project. The amended amount totals $88,500.00. f. Auditor: Rebecca provided an update to the Board regarding the new auditor. There is a three year contract with Cavanaugh & Co. and the cost for 2026 will be $8,500.00. g. Bank Accounts: Rebecca reviewed the current checking and savings accounts. h. Snow Sweeper Replacement: Rebecca provided an update regarding the new snow sweeper- total cost was $3,921.00 i. Community Room Security: The Board discussed security for the community room and directed Rebecca to adjust the door lock schedule to 7:00 a.m. – 8:00 p.m. Rebecca will also monitor the building’s security cameras. AGENDA TOPICS FOR FUTURE MEETINGS The next Housing Authority meeting will be held on April 9, 2026. The Board would like the roofing contractor, Becker, to be present to discuss the insurance claim and work to be completed. ANNOUNCEMENTS ADJOURNMENT Housing Authority Meeting February 12, 2026  New Richmond Housing Authority Check Report 02-01-25 to 03-31-26 Check Date Account Number Description Memo Category Amount 2/12/2026 PHA Checking Checking 6007 Midwest Machinery Co. Invoice 1757 - sweeper broom Maintenance -3,921.91 2/13/2026 PHA Checking Checking 6008 SElmer Meyer 15.25 Reg. Hrs. --Split-- -360.04 2/13/2026 PHA Checking Checking 6009 SCathy Meyer 17 Reg. Hrs. --Split-- -391.40 2/13/2026 PHA Checking Checking 6010 JSohnny Reyna Snow removal stipend 2-1-26 to 2-15-26 --Split-- -346.31 2/13/2026 PHA Checking Checking 6011 SRebecca Diessner 44 Reg. Hrs. 4 PTO Hrs. --Split-- -1,243.55 2/13/2026 PHA Checking Checking 6012 SRebecca Diessner February 2026 Health Care Stipend --Split-- -364.20 2/13/2026 PHA Checking Checking 6013 Baldwin Lightstream February 2026 phone and internet Utilities:Internet & Telephone -154.76 2/13/2026 PHA Checking Checking 6014 SHawkins, Ash & Co, LLP Invoice #3248114 --Split-- -775.00 2/27/2026 PHA Checking Checking 6015 SElmer Meyer 20 Reg. Hrs. --Split-- -469.43 2/27/2026 PHA Checking Checking 6016 SCathy Meyer 25.5 Reg. Hrs. $25 monthly phone stipend --Split-- -600.55 2/27/2026 PHA Checking Checking 6017 JSohnny Reyna 02-15-26 to 02-28-26 snow removal stipend --Split-- -346.31 2/27/2026 PHA Checking Checking 6018 SRebecca Diessner 40 Reg. Hrs. 8 PTO Hrs. --Split-- -1,243.55 2/27/2026 PHA Checking Checking 6019 Quill Corporation Inv. # 47755532 Maintenance -68.55 2/27/2026 PHA Checking Checking 6020 Plunketts Inv. # 10377310 Pest Control -41.50 3/3/2026 PHA Checking Checking 6021 Emma Fehlen Refund Security Deposit/Pet Deposit #8 Security Deposit Refund -500.00 3/6/2026 PHA Checking Checking 6022 JSohnny Reyna Maintenance Supplies and Recycling Fees --Split-- -75.19 3/12/2026 PHA Checking Checking 6023 SHawkins, Ash & Co, LLP Invoice #3250728 --Split-- -1,095.00 3/12/2026 PHA Checking Checking 6024 JSohnny Reyna Mar. 1-15 snow removal stipend; clean-up/paint units #29 & #38 --Split-- -1,347.54 3/12/2026 PHA Checking Checking 6025 SElmer Meyer 27.5 Reg. Hrs. --Split-- -626.32 3/12/2026 PHA Checking Checking 6026 SCathy Meyer 25 Reg. Hrs. --Split-- -565.51 3/12/2026 PHA Checking Checking 6027 SRebecca Diessner 48 Reg. Hrs. --Split-- -1,243.55 3/12/2026 PHA Checking Checking 6028 SRebecca Diessner March 2026 Healthcare Stipend --Split-- -364.20 3/19/2026 PHA Checking Checking 6029 Carpeting By Mike, Inc. Flooring and vinyl baseboard unit #29 Flooring -4,792.65 3/26/2026 PHA Checking Checking 6030 SElmer Meyer Reimbursement for unit #38 countertop - Menards --Split-- -933.16 3/26/2026 PHA Checking Checking 6031 SMidwest Lawn Pro 2026 Spring/Summer lawncare applications --Split-- -863.05 3/31/2026 PHA Checking Checking 6032 SElmer Meyer 52 Reg. Hrs. - unit turnovers --Split-- -1,100.94 3/31/2026 PHA Checking Checking 6033 SCathy Meyer 38 Reg. Hrs. - unit turnovers; phone stipend --Split-- -841.50 3/31/2026 PHA Checking Checking 6034 JSohnny Reyna Snow Removal stipend March 15-31, 2026 --Split-- -346.31 3/31/2026 PHA Checking Checking 6035 SRebecca Diessner 56 Reg. Hrs. --Split-- -1,430.76 3/31/2026 PHA Checking Checking 6036 SElmer Meyer Reimbursement for maintenance supplies --Split-- -182.23 02/01/2026 - 03/31/2026 -26,634.97  Housing Authority of the City of New Richmond 370 Odanah Avenue New Richmond, WI 54017 Autopayments February 2026 Xcel Energy (gas) $ 30.00 incorrect reading; meter ordered New Richmond Utilities (electric) $ 2,236.19 Definiti Retirement $ 371.72 Federal Payroll Taxes $ 1,351.76 State Payroll Taxes (paid quarterly) $ - Per Mar Security (paid quarterly) $ - Microsoft 365 (cloud backup) $ 2.10 TOTAL $ 3,991.77  Housing Authority of the City of New Richmond 370 Odanah Avenue New Richmond, WI 54017 Autopayments March 2026 Xcel Energy (gas) $ 30.00 incorrect reading; meter ordered New Richmond Utilities (electric) $ 2,222.31 Definiti Retirement $ 330.76 Federal Payroll Taxes $ 1,169.90 State Payroll Taxes (paid quarterly) $ - Per Mar Security (paid quarterly) $ - Microsoft 365 (cloud backup) $ 2.10 TOTAL $ 3,755.07