Public Safety Committee

Public Safety Committee Meeting Agenda Tuesday, December 20, 2022 at 2:00 PM Council Chambers Page 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. APPROVAL OF MINUTES a. Public Safety Committee Minutes - 18 Oct 2022 2-4 5. CONTINUING BUSINESS a. Animal Control Warden Contract 5 - 10 Memo: Animal Control RFP Animal Control RFP_2023 6. NEW BUSINESS a. Adult Protective Services Memorandum of Understanding 11 - 18 Memo: APS MOU b. Memorandum of Agreement - 12-Hour Shifts 19 - 22 Memo: NRPD 12-Hour Shifts c. Stop Sign Requests - Croft Street/Dorset Lane and 115th Street/185th Avenue 23 Memo: Stop Sign Requests d. Police Presence at Council Meetings 24 Memo: Police Presence at Council Meetings 7. COMMUNICATION AND MISCELLANEOUS 8. ADJOURNMENT  Public Safety Committee Meeting Minutes 3:30 PM - Tuesday, October 18, 2022 Council Chambers The Public Safety Committee of the City of New Richmond was called to order on Tuesday, October 18, 2022, at 3:30 PM, in the Council Chambers, with the following members present: PRESENT: Thomas Weinmeyer, Mike Montello, Bill O'Connell, Ron Volkert (3:43) ABSENT: Shawn Demulling OTHERS Craig Yehlik, Noah Wiedenfeld, Michelle Scanlan, Josh Bell, Lori Brinkman PRESENT: CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Mike Montello made a motion to adopt the agenda as presented. Bill O'Connell seconded the motion. Carried unanimously. APPROVAL OF MINUTES Mike Montello made a motion to approve the minutes from the August 16, 2022, meeting as presented. Bill O'Connell seconded the motion. Carried unanimously. OLD BUSINESS DOWNTOWN CROSSWALK FLAGS Lori Brinkman, Public Works Assistant, gave an update on the crosswalk flags that were placed at the Knowles & 1st and Knowles & 3rd intersections. Many of the flags went missing after being placed initially. Staff will order more flags and will put signage on the flag holders to encourage pedestrians to use the flags when crossing Knowles. NEIGHBORHOOD WATCH PROGRAM UPDATE As discussed at previous meetings, Committee member Bill O'Connell has been gauging interest in establishing a Neighborhood Watch program in New Richmond. Bill has received feedback from residents and has been working with Officer McKenzie Hazen to put a proposed plan together. Once a plan is drafted, it will be brought to the Safety Committee for review and approval and then to the Public Safety Committee Meeting October 18, 2022 City Council for consideration. Discussion included how the program would be implemented and what the budgetary impacts would be (signs and posts). No action needed at this time. VOLUNTARY OFF-DUTY POLICE SECURITY At the February 15th Public Safety Committee meeting, Police Chief Craig Yehlik spoke about the requests his department receives for off-duty officer security for local events. The Committee directed staff to work with City Attorney Nick Vivian to draft a contract for voluntary off-duty security which Chief Yehlik presented today. There was discussion on items in the contract such as hourly rates and workers compensation coverage. Mike Montello made a motion to direct staff to finalize the contract with the City Attorney and bring it to the full Council for review and consideration. Bill O'Connell seconded the motion. Carried unanimously. NEW BUSINESS ALCOHOL OPERATOR'S LICENSE GUIDELINES Chief Yehlik explained the issues surrounding license-to-serve application reviews without having a firm set of guidelines in place. Staff has drafted a set of guidelines which would assist staff in the review process. There was discussion on criteria as well as the appeal process for denied applications. The Committee directed Chief Yehlik to continue working with the City Attorney to finalize a draft set of guidelines and to bring the draft to the full Council for consideration. No formal action necessary. SEX OFFENDER RESIDENCY RESTRICTIONS Noah Wiedenfeld, City Administrator, stated that the City's Ordinances regarding Restricted Areas for Sex Offenders (specifically 50-291 and 50-292) are outdated, mostly relating to school and park locations and verbiage regarding bike trails. Noah presented a red-lined version of the ordinances for review by the Committee as well as an updated map showing restricted areas. Bill O'Connell made a motion to approve the changes to Ordinance 50-291 and 50-292 (Restricted Areas for Sex Offenders) as presented and to recommend approval to the City Council. Mike Montello seconded the motion. Carried unanimously. FIRE STATION EXHAUST REMOVAL SYSTEM Noah explained that Staff began researching exhaust removal systems for the Fire Station in 2021 based on discussion by the Fire Board. An exhaust removal system collects vehicle exhaust directly from the tailpipes or overhead exhaust stacks of fire trucks and removes it from the building. This system was included the Capital Improvement Plan for 2022 with a preliminary cost estimate of $100,000. A video example was played for the Committee. A quote from MagneGrip was provided and shared with the Committee. Discussion followed. Public Safety Committee Meeting October 18, 2022 Mike Montello made a motion to approve the quote from MagneGrip in the amount of $90,927 for an exhaust removal system and recommend the same to the full Council. Bill O'Connell seconded the motion. Carried unanimously. ANIMAL CONTROL CONTRACT Chief Yehlik explained that the current animal control contract will expire at the end of the year and new contract bids should be solicited. Mike Montello made a motion to authorize staff to seek competitive bids for animal control and bring bids to the full Council for contract award. Bill O'Connell seconded the motion. Carried unanimously. COMMUNICATION AND MISCELLANEOUS • Ron Volkert inquired about the future intersection on E 11th Street at the Paperjack Elementary School entrance when the Avondale neighborhood gets developed. Noah explained the road from Avondale to E 11th will not go through until the second phase of development, which could be five or more years out. Safety concerns/traffic control will be evaluated during the planning of that phase of development. • There was a comment about truck traffic from the Intermodal Station driving into town. Chief Yehlik explained that trucks are encouraged to go west to Highway 64 but cannot be prohibited from driving into town. • The Police Department did not receive the grant for an additional School Resource Officer. • Chief Yehlik thanked his investigative team for their work in finding a missing vulnerable resident of New Richmond who was ultimately found in Mississippi. ADJOURNMENT Mike Montello made a motion to adjourn the meeting at 5:01 pm. Bill O'Connell seconded the motion. Carried unanimously. Public Safety Committee Meeting October 18, 2022  MEMO Prepared for: Public Safety Committee Staff Contact: Craig Yehlik Meeting: Public Safety Committee - 20 Dec 2022 Subject: Animal Control Warden Contract BACKGROUND INFORMATION: The Public Safety Committee requested that staff post a Request for Proposals for the City's Animal Control Warden services. The RFP was sent out to the current ACW as well as a subject who has been inquiring for a couple years about providing this service. The RFP was also posted on the City of New Richmond website on December 5th. The deadline for submittals was 12/19/2022 at noon. RECOMMENDATION: Staff will present the RFP submittals to the Public Safety Committee to make a recommendation to the full Council for contract consideration.  City of New Richmond P age|1 Animal Control Officer/Service RFP Request for Proposals Animal Control Officer/Service RFP Release Date: December 5th, 2022 RFP Proposal Due Date: December 19th, 2022 Notice and Instructions 1. RFP’s must be received at the below office no later than noon (12 P.M.) on Monday, December 19th, 2022. 2. Submit only electronic copies of your RFP to: City of New Richmond, New Richmond Police Department Attn: Craig Yehlik, Chief of Police Subject: RFP ACW 1443 Campus Drive New Richmond, WI 54017 cyehlik@newrichmondwi.gov 3. Any late, faxed and/or unsigned RFP’s will not be accepted.  City of New Richmond P age|2 Animal Control Officer/Service RFP Table of Contents 1. Introduction……………………………………………………………………………………………..3 2. Scope of Services………………………………………………………………………………………3 3. Communications and Submission……………………………………………………………..3 4. Qualifications…………………………………..……………………………………………………….4 5. Proposal Selection…………………………………………………………………………………….4 6. Award of Contract…………………………………………………………………………………….4 7. Disclosure…………………………………………………………………………………………………4  City of New Richmond P age|3 Animal Control Officer/Service RFP 1. INTRODUCTION The City of New Richmond and New Richmond Police Department is requesting proposals from a qualified organization to take on the Animal Control Service. The Animal Control Service is responsible for assisting the New Richmond Police Department with capturing, caring for and transporting stray dogs and cats. 2. HISTORY AND BACKGROUND The City of New Richmond, also known as “The City Beautiful”, was founded in 1857, and is located 40 miles east of the Twin Cities in the scenic St. Croix Valley Area. We are a growing community of 10,079 people. The City is projected to grow at a rate of 236 people/92 homes per year over the next 20 years. 3. SCOPE OF SERVICES Duties and Responsibilities 1. Receives and investigates citizen complaints relating to dogs, cats and other animals 2. Locates, captures, and transports abandoned and stray dogs, cats and other animals. 3. Provide documentation to the police department of animal complaints to include barking dogs, loose dogs/cats etc. 4. Prepare reports and maintain appropriate records. 5. Locate homes for unclaimed animals. 6. Set up traps, prepare reports, and maintain logs on trap locations. 7. Testify in court involving enforcement of animal control ordinances. 8. Maintain equipment and kennels for impounded animals. Additional Requirements 1. Other duties to provide direct or indirect service to the citizens may be assigned. 4. COMMUNICATIONS AND SUBMISSION Questions about the program can be directed to: Officer Katie Chevrier via email kchevrier@newrichmondwi.gov All electronic submission of the proposal should be directed to: City of New Richmond, New Richmond Police Department Craig Yehlik, Chief of Police 1443 Campus Drive New Richmond, WI 54017 Phone: (715) 246-6667 cyehlik@newrichmondwi.gov  City of New Richmond P age|4 Animal Control Officer/Service RFP 5. QUALIFICATIONS 1. Available to respond to the City of New Richmond on short notice 24/7 or find coverage to assist as needed. 2. Wisconsin Humane Officer Certification. 3. Must be able to relocate animals that are unclaimed with an appropriate shelter/humane society. 6. PROPOSAL SELECTION 1. EVALUATION PROCEDURE: Evaluation of the proposals will be performed by City staff who will assess the qualifications, experience and ability to perform the work based on the criteria listed above. At the time of the interview, representative of the organization shall be prepared to clarify and elaborate on the details set forth in the proposal. Chief Yehlik and the Public Safety Committee, in its discretion, shall ultimately determine whom to award an agreement, and shall not be obligated to make an award. 2. SELECTION PROCESS: The City will select a respondent on the basis of responsiveness of the proposal to the RFP requirements and willingness to execute an acceptable written contract. The City reserves the right to request written clarification of proposals and supporting materials. Interviews may be conducted with one or more responsible entities that have submitted proposals in order to clarify certain elements. The selection shall be made by a respondent review team with the New Richmond Police Department and will be presented to the Public Safety Committee during the December meeting. The organization to be recommended to the City Council will be one whose proposal is determined to be the most advantageous to the City. 7. AWARD OF CONTRACT It is the City’s intent to review all respondent qualifications and proposals conscientiously and to select an organization based upon selection criteria. The proposals will be presented to the Public Safety Committee during the December meeting and the contract is anticipated to be recommended to the City Council in January of 2023. The City reserves the right to waive any irregularities in any proposal and to select the proposal that is most advantageous to the City. The City and its representatives reserve the right to reject any and all proposals or to request additional information from any respondent or from all respondents. The City is not bound to accept the RFP with the lowest cost, but may accept the RFP proposal that best meets the needs of the City.  City of New Richmond P age|5 Animal Control Officer/Service RFP 8. DISCLOSURE All information contained in any proposal is subject to public disclosure under the provisions of Wisconsin law.  MEMO Prepared for: Public Safety Committee Staff Contact: Craig Yehlik Meeting: Public Safety Committee - 20 Dec 2022 Subject: Adult Protective Services Memorandum of Understanding BACKGROUND INFORMATION: St. Croix County Adult Protective Services (APS) has approached all police entities in St. Croix County asking to participate in a Memorandum of Understanding (MOU) to further the need to have a coordinated, cooperative response to protect at-risk and elder adults. This MOU will help make a more uniform response to an investigation of reports of abuse, neglect, self-neglect and financial exploitation. Chief Yehlik will give a brief overview of the MOU (which is attached for the Committee's review) and a recent example of the two entities working together. This is for informational purposes and no action is necessary by the PSC. RECOMMENDATION: Police Department staff, City Administration and the City Attorney have all reviewed the MOU and recommend authorizing Chief Yehlik to sign it. ATTACHMENTS: APS MOU Page 2 of 8 Page 3 of 8 Page 4 of 8 Page 5 of 8 Page 6 of 8 Page 7 of 8 Page 8 of 8  MEMO Prepared for: Public Safety Committee Staff Contact: Craig Yehlik Meeting: Public Safety Committee - 20 Dec 2022 Subject: Memorandum of Agreement - 12-Hour Shifts BACKGROUND INFORMATION: The Wisconsin Professional Police Association (WPPA) and the City of New Richmond entered into an agreement to utilize 12-hour shift for patrol on or about February of 2021. The MOA was modified approximately 6 months later but unfortunately was agreed upon but due to unforeseen circumstance went unsigned. The agreement does indicate that it can be reviewed periodically to enhance the agreement. The WPPA has suggested a number of items to be “cleaned up” and some added language due to staffing increases and shift changes that are not reflected in the MOA. They have also made some other requests to allow more officers time off. RECOMMENDATION: City Administrator Noah Wiedenfeld, Finance Director Rae Ann Ailts and Chief Yehlik have reviewed the requests. Staff recommends working with Human Resources to make a redlined copy of the MOA but recommends rejecting the request to allow more officers off per day/shift as this would cost the City overtime and would be better suited during contract negotiations later in 2023. As there is no financial implications with the changes recommended by both sides, once the agreement is updated and approved by the City and Union it would go into effect in January 2023. ATTACHMENTS: NRPD 12-Hr Shifts  MEMORANDUM OF AGREEMENT BETWEEN THE WISCONSIN PROFESSIOAL POLICE ASSOCIATION (WPPA) Representing the NEW RICHMOND PROFESSIONAL POLICE ASSOCIATION And the CITY OF NEW RICHMOND (CITY) Whereas the above parties wish to temporarily allow certain employees in the Police Department to work a 12-hour shift schedule in the City of New Richmond, and thus enter into this agreement. It is hereby agreed and understood by the parties as follows: 1. The City and WPPA agree to enter a six (6) month trial period for a twelve (12) hour schedule to sworn officers within the patrol division, including Sergeants that was developed cooperatively. a. The two parties will evaluate and extend the period as mutually agreed upon. 2. The work year will consist of 2184 scheduled hours. These hours will all be at straight time. a. Overtime will be based on a 14-day 84 hour work period and benefit time used will be considered time worked. 3. The 12 hour work schedule will consist of two teams working opposite hours and days off. a. Team “A” will work 5 on, 5 off, 2 on, 2 off. b. Team “B” will work 5 off, 5 on, 2 off, 2 on. 4. Each Team will have start times as follows working 12 consecutive hours: a. 2 officers start at 5 AM. b. 1 officer starts at 6 7 AM. c. 2 officers start at 5 PM. d. 1 officer starts at 6 7 PM. E. 1 officer starts at 3 PM to 3 AM (one of which will be the K-9) 5. The Chief of Police shall determine the shift selection process after consultation with the association. Factors such as the needs of the Department and seniority will be considered. Shift picks will continue as stated in the current CBA. a. K-9 may be working a day/night split rotation switching each two rotations will be working a power shift from 3 PM until 3 AM excluding ½ hour for dog care. b. Sergeants will work the opposite day off group of each other, with one both assigned to the 6 7A PM to 6 7 P AM shift and the other will work the 7 PM to 7 AM shift. 1 Page 2 of 4 6. The Chief of Police, for the betterment of the department can move personnel as needed to fill department needs. 7. Only one (1) officer will be allowed off each day and each night shift. The start times of 5 am and 6 AM 7 am are considered day shift and the 5 pm and 67 pm PMstart times are night shifts. a. This will include officer training time, bereavement, FMLA, compensatory time, sick time and PTO. i. Exception will be if time off was requested and granted prior to any extenuating time off. ii. Any time off requests, or rescinding time off requests, must be made at least four (4) seven (7) calendar days in advance. iii. The School Resource Officer is not included in the one off per shift/day. iv. If an officer is off for more than 21 calendar days in a row for extenuating circumstance, after the 21 days the officer is not counted in the “one off per day” scenario and PTO/Compensatory time may be granted with approval from the Chief or their designee. The Chief reserves the right in this situation to move personnel within the team to best meet the needs of the agency. v. Officers may trade shifts within the pay period with permission of the Chief or his/her designee. vi. When officers are called in up to 3 hours early for their shift and their shift has appropriate staffing, they will flex their time and go home at the end of the 12 hours of work. 8. Sergeants will be required to maintain an accurate order in schedule for officers’ days off. a. There will be no “on call pay” for any assigned “order in days” unless the officer is actually called into work, then overtime at the rate of time and one half will be paid. b. Officers may trade “order in days” and if they wish to only work 6 hours of an order in day it will be their responsibility to find someone to cover the additional 6 hours. 9. Hourly benefit time such as Holidays, PTO and Bereavement will accrue per contract however benefit time use will be on a 12 hour basis. Holidays are paid out at 8.5 hours per holiday. c. Detectives can voluntarily fill open shifts on weekends, however only after all available patrol officers have declined and they cannot work more than 8 days in a row per current CBA. d. Compensatory time shall be capped at 36 hours vs 51 in the cba. e. Benefit time accrual shall remain the same as in the cba however when benefit time is used for a full day off that will require 12 hours used. 10. Training. When an officer attends training on a day scheduled for a 12 hour shift, all time (travel and actual training, go toward the officers shift for that day. If the training is local, the officer must return to duty for the duration of the 12 hours or utilize comp or PTO to 2 Page 3 of 4 supplement the day. If the training is out of town and the officer cannot finish the shift, any time not worked will be applied to the continuation of the training on a consecutive day if appropriate. Any hours not made up can be worked on another day in the current pay period if possible and with supervisor approval or the officer must utilize comp or PTO to make up the difference. 12. The City will monitor issues and expenses associated with the 12-hour shifts. At any time in the trial period either party may request review of any issue, expense or benefit associated with such schedule. If no mutual agreement is reached, either party may opt out of this Memorandum of Agreement with a 30-day notice. This agreement takes effect on a mutually agreed upon starting date projected in 2021. Signed this ____ day of _____________, 202_. For the City of New Richmond: For the Union: _____________________________ ____________________________ Interim City Administrator: Noah Wiedenfeld Local President: Carlos De La Cruz Date_______________________ Date__________________________ ____________________________ ______________________________ Chief of Police: Craig Yehlik WPPA Business Agent: Jeryl Vonderheid Date_______________________ Date__________________________ 3 Page 4 of 4  MEMO Prepared for: Public Safety Committee Staff Contact: Lori Brinkman Meeting: Public Safety Committee - 20 Dec 2022 Subject: Stop Sign Requests - Croft Street/Dorset Lane and 115th Street/185th Avenue BACKGROUND INFORMATION: A resident brought forth a concern about safety issues at two intersections: the first being Croft Street and Dorset Lane and the second being at the Dog Park intersection (115th Street and 185th Avenue). Both intersections are essentially a 90 degree curve with driveway approaches at the intersection. These are not considered three-way intersections. The policy for dealing with requests to add stop signs at uncontrolled intersections in the City is to have the Director of Public Works review them based on guidance from the Wisconsin Manual of Uniform Traffic Control Devices (MUTCD). The MUTCD states that YIELD or STOP signs should be used if the following conditions exist: 1. An intersection of a less important road with a main road where application of the normal right- of-way rule would not be expected to provide reasonable compliance with the law; 2. A street entering a designated through highway or street; or 3. An unsignalized intersection in a signalized area. The MUTCD also notes that YIELD and/or STOP signs should not be used for speed control. There would also be concern with lack of compliance when installing a stop sign at this type of location. After review of the MUTCD's guidance, staff have determined that these intersections do not meet the criteria for adding stop signs. Staff could re-evaluate the intersections if it appeared that they have become unsafe because of additional factors. At that time staff would most likely recommend relocation or realignment of the driveways at the location.  MEMO Prepared for: Public Safety Committee Staff Contact: Lori Brinkman Meeting: Public Safety Committee - 20 Dec 2022 Subject: Police Presence at Council Meetings BACKGROUND INFORMATION: Alderman Weinmeyer would like to bring up the topic of having a police presence at all City Council meetings.