Public Safety Committee

Public Safety Committee Meeting Agenda Tuesday, April 18, 2023 at 2:00 PM Council Chambers Page 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. APPROVAL OF MINUTES a. Minutes from February 21, 2023 Meeting 2-4 Public Safety Committee Minutes - 21 Feb 2023 5. NEW BUSINESS a. Appointment of Chair/Vice Chair b. Peer Support Program/Policy 5 Memo: Peer Support Program/Policy c. Line of Duty Death Policy & Packet 6 - 22 Memo: Line of Duty Death Policy/Worksheet d. Lexipol Policy Updates 23 Memo: Lexipol Policy Updates e. Firearm Hunting in City Limits 24 - 25 Memo: Firearm Hunting in City Limits f. Parade Start Times 26 Memo: Parade Start Times 6. COMMUNICATION AND MISCELLANEOUS 7. ADJOURNMENT  Public Safety Committee Meeting Minutes 2:00 PM - Tuesday, February 21, 2023 Conference Room The Public Safety Committee of the City of New Richmond was called to order on Tuesday, February 21, 2023, at 2:00 PM, in the Conference Room, with the following members present: PRESENT: Ron Volkert, Mike Montello, Thomas Weinmeyer, Bill O'Connell, Shawn Demulling ABSENT: OTHERS Noah Wiedenfeld, Erik Evenson, Craig Yehlik, Weston Arndt, Lori Brinkman PRESENT: CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Mike Montello made a motion to adopt the agenda as presented. Bill O'Connell seconded the motion. Carried unanimously. APPROVAL OF MINUTES Mike Montello made a motion to approve the minutes from the December 20, 2022, Public Safety Committee meeting as presented. Ron Volkert seconded the motion. Carried unanimously. NEW BUSINESS OUTDOOR EMERGENCY WARNING SIREN City Administrator Noah Wiedenfeld presented a map showing the locations of the existing emergency warning sirens as well as the proposed location of an additional siren to cover the newer developments on the eastern side of the City (Fox Run, Whispering Prairie). Staff has requested authorization to solicit bids for an additional siren. Mike Montello made a motion to authorize staff to solicit bids for an emergency warning siren. Shawn Demulling seconded the motion. Carried unanimously. TRAFFIC STUDY Public Safety Committee Meeting February 21, 2023 Members of the Committee had inquired about an updated traffic study. Staff reached out to SEH to get an estimate for an abbreviated Traffic Safety Analysis and were given a quote of $15,200. The study would compile crash data and traffic speed data. Staff are able to compile some of the information in-house. Erik Evenson, Director of Public Works, presented a Crash Data Dashboard that staff put together which outlines accident locations within the city from 2018 to 2022. There was discussion on the newly purchased speed tracking device that can be placed at various locations around the city. There was further discussion on traffic counts and traffic calming measures. Staff will plan to install the speed tracking device in areas where there have been the most complaints and compile speed data. Staff will provide the Committee with the Traffic Calming Policy and will post it on the City's website. No formal action necessary at this time. AUTHORIZATION TO SOLICIT BIDS FOR POLICE DEPT SQUAD CAR Police Chief Craig Yehlik stated that the current detective van was identified for replacement in the 2023 Capital Improvement Plan. Staff have requested authorization to go out for bids for a newer- used replacement vehicle. Mike Montello made a motion to authorize staff to solicit bids for a newer-used vehicle to replace the current detective van. Ron Volkert seconded the motion. Carried unanimously. AUTHORIZATION TO SOLICIT BIDS - FIRE DEPARTMENT Noah Wiedenfeld outlined three items for which the Fire Department is requesting authorization to solicit bids: a hose dryer, 5 SCBA cylinders, and a boat motor. These items were all included in the 2023 capital improvement plan. Mike Montello made a motion to authorize staff to solicit bids for a hose dryer, 5 SCBA cylinders and a boat motor for the Fire Department. Bill O'Connell seconded the motion. Carried unanimously. EMERGENCY ACCESS BOXES Noah presented a draft ordinance that would require new buildings to have an emergency access box, which is essentially a key safe installed near the front entrance of a building that the fire department can access rather than breaking into the building. The draft ordinance was also discussed with the Fire Board at their February meeting. Discussion followed. The expense of the emergency access box would be borne by the developer/builder and would be ordered at the time a building permit is applied for. Mike Montello made a motion to approve the draft ordinance for emergency access boxes pending review by the City Attorney. Shawn Demulling seconded the motion. Carried unanimously. CONTINUING EDUCATION INCENTIVE - FIRE DEPARTMENT Noah explained that firefighters are currently not paid to attend most continuing education classes. The Fire Board was supportive of offering a $500 incentive to firefighters upon completion and certification of each of the following courses: Firefighter II, Ropes Rescue - Operations Level, Fire Officer I, and Emergency Services Instructor. Discussion ensued regarding firefighters who have recently completed these courses as well as timing of the stipend payment(s). Mike Montello made a motion to approve the continuing education incentive of $500 upon completion and certification of the following courses: Firefighter II, Ropes Rescue - Operations Level, Fire Officer Public Safety Committee Meeting February 21, 2023 I, and Emergency Services Instructor; this approval is on a trial basis until the end of 2023 at which time it will be re-evaluated. Bill O'Connell seconded the motion. Carried unanimously. AUTOMATIC AID AGREEMENT - DEER PARK FIRE DEPARTMENT Noah spoke of the Automatic Aid Agreement between New Richmond and Deer Park. He presented a map and draft agreement outlining conditions. According to this agreement, both the New Richmond and Deer Park Fire Departments would be called directly by dispatch for large structure fires within a certain area. The agreement is subject to approval by each of the local jurisdictions and will be reviewed by legal counsel. No action necessary at this time. POLICE K-9 UPDATE Cheif Yehlik explained that up until this point, the K-9 expenses have been funded 100% by donations and fundraisers. Staff would like direction from the Public Safety Committee as to whether expenses should continue to be funded completely by donations/fundraisers or if there is a desire to have some or all K-9 expenses budgeted as part of the operating budget. Discussion followed. The Committee are in support of funds coming from the operating budget and that fundraisers could still be done with proceeds going to additional/extra things like training equipment. Mike Montello made a motion to recommend to the Council that a line item should be added to future operating budgets to cover the cost of the K-9 unit. Shawn Demulling seconded the motion. Carried unanimously. COMMUNICATION AND MISCELLANEOUS • Officers McLain and Hafstad completed peer support training. Officer McLain was subsequently offered a position as a peer support training instructor throughout the State. ADJOURNMENT Mike Montello made a motion to adjourn the meeting at 3:22 pm. Shawn Demulling seconded the motion. Carried unanimously. Public Safety Committee Meeting February 21, 2023  MEMO Prepared for: Public Safety Committee Staff Contact: Craig Yehlik Meeting: Public Safety Committee - 18 Apr 2023 Subject: Peer Support Program/Policy BACKGROUND INFORMATION: Officer mental health and wellness has been national news recently. This has been extremely important to our agency and the direction we have been going over the last several years. Over the last 6 months, Officer Kat Hafstad and Officer Jarred McLain have been working on a peer support program for NRPD. Officer McLain will be present at the meeting to discuss the future of the program, the direction NRPD would like to go, and to present a sample policy. RECOMMENDATION: Staff request approval to create a peer support program as well as the formal policy, pending legal review, which would be added to the current policy manual.  MEMO Prepared for: Public Safety Committee Staff Contact: Craig Yehlik Meeting: Public Safety Committee - 18 Apr 2023 Subject: Line of Duty Death Policy & Packet BACKGROUND INFORMATION: Several months ago Chief Yehlik attended a line of duty death/critical incident training with the Wisconsin Law Enforcement Death response team (LEDR). The LEDR highly recommend the police department having a specific policy on this and to do active training with staff. Staff has worked with Lexipol and a sample policy is attached for the Committee's review. The LEDR also recommend having a death packet that officers fill out. An example of the packet is also attached. RECOMMENDATION: Staff is seeking authorization to implement the line of duty death policy through Lexipol, offering training to staff, and having a critical incident packet for officers and their families to fill out together. ATTACHMENTS: Line of Duty Death Policy Line of Duty Death Worksheet Page 2 of 17 Page 3 of 17 Page 4 of 17 Page 5 of 17 Page 6 of 17 Page 7 of 17 Page 8 of 17 Page 9 of 17 Page 10 of 17 Page 11 of 17 Page 12 of 17  NEW RICHMOND POLICE DEPARTMENT 1443 CAMPUS DRIVE NEW RICHMOND WISCONSIN 54017 OFFICE! (715) 246-6667 FAX: (715) 2464370 CITY OF NEW RICHMOND CRAIG YEHLIK VERONICA KOEHLER THE CW BE/WFUL Chief Deputy Chief Of?cer Line of Duty Death or Signi?cant Injury Noti?cation Full Name: Date of Biithr Date of Hire: Reviewed Dates: Noti?cations Family Liaison — Noti?cations Officer (s) Who would you like to assist with noti?cations to your immediate family and be a liaison to them? You may list several in order you would like: (while we will do our best to honor this request, circumstance and availability may make this request Dif?cult????) Is there anyone else you would like contacted to assist your family or to assist with the funeral arrangements, or related matters that is not listed above? This person should be knowledgeable concerning your life insurance representatives, location of your will, etc. Name Address City Phone Relationship Page 13 of 17  Additional Information Social Media: If you have a social media page would you like to have it deactivated upon your death? Media and the public have been known to search Facebook and other social media platforms to obtain pictures and background on officers; we would deactivate your accounts to protect you and your family’s privacy. If you don’t provide the information we may not be able to assist. The password will be providedto your spouse/immediatenext of kin after we deactivate the account. Facebook name Password __ Other Social media accounts Family Information Spouse / Significant other: Address (if different): City, State, Zip: Phone number(s) Place of employment: Work number and shift: I acknowledge that it is up to me to update any forms requiring any bene?ciary and keep all accounts (retirement, life insurance, Will etc) up to date. I understandthat bene?ciaries cannot be changed after death. Inicials Children: DOB Address if different DOB Address if different DOB Address if different DOB Address if different DOB Address if different Page 14 of 17 If divorced, please provide information about your ex-spouse: Name: Address: City, State, Zip Home Phone: ( ) -- Cell Phone: ( ) -- Work Phone: ( ) -- Do you want a police representative to contact your ex-spouse? YES NO Parents Names: Address: City, State, Zip Home Phone: ( ) -- Cell Phone: ( ) -- Work Phone: ( ) -- Do you want a police representative to contact your Parents? YES NO Please list the names, addresses and phone numbers of other key relatives (siblings, in-laws, etc) and if you want them to be personally notified by a police representative. Name Address/ City Phone Relationship Notify by Police Y/N Page 15 of 17 Please list others (not already listed above) you would like to be contacted by a police representative in case of serious injury or death iii the line of duty. Begin with the first person you would like noti?ed. Name Address City Phone Relationship Are you a veteran of the US armed services? YES NO If you are entitled to a military funeral do you wish to have one? YES NO Do you wish a law enforcement funeral? YES NO Please list any preferences you may have regarding funeral arrangements: Funeral Home: Church or Synagogue: Cemetery: Please list membershipsin law enforcement, religious or community organizations that may assist your family. Do you have a will? YES NO If yes, where is it located? Please list any insurance policies that you have Company Policy number Location of policy Page 16 of 17 Are there any special requests or directionsyou would like followed upon your death? Noti?cations: Funeral: Burial: Other: This information shall be placed in a manilla envelope, secured with evidence tape and the signature and date of the of?cer ?lling it out. The form will be kept ******** and will open be opened at the direction of the Chief of Police or their designee in a time of death or signi?cant injury to the officer. This form will be kept confidential and only used as indicatedand provided to the living members of the officer family. Upon a line of duty death or serious injury, I hereby authorize the Chief of Police, or designee, to share this informationwith my family and/or persons indicated on this form; and the department may use any or all of this information in the planning and completion of my funeral and related events, pending approval of my surviving family. Name Date completed Signature Page 17 of 17  MEMO Prepared for: Public Safety Committee Staff Contact: Craig Yehlik Meeting: Public Safety Committee - 18 Apr 2023 Subject: Lexipol Policy Updates BACKGROUND INFORMATION: The New Richmond Police Department has been partnering with Lexipol, a National Public Safety Policy company. Lexipol has a team that updates policies when state statutes or best practices change and they also periodically review individual policies for grammatical errors etc. On March 28, 2023, Lexipol sent out 43 policy updates that need to be reviewed by staff and updated. While most of the updates are grammatical in nature, some may have other changes to meet any changes that have taken place. In the past, the Public Safety Committee has not reviewed minor changes to the policy, but does review new policies brought forward. RECOMMENDATION: Staff recommends continuing to allow staff to update minor policy changes according to Lexipol's recommendations and to bring new or substantial policy changes to the Public Safety Committee for review/discussion/approval.  MEMO Prepared for: Public Safety Committee Staff Contact: Craig Yehlik, Noah Wiedenfeld Meeting: Public Safety Committee - 18 Apr 2023 Subject: Firearm Hunting in City Limits BACKGROUND INFORMATION: Last fall, City staff received a few inquiries from local residents about firearm hunting in the City of New Richmond, particularly where land has been annexed from the township to the City but is still farmland. The relevant local ordinance, NRMC 50-81, has not been revised for several years, and was being misinterpreted by some people to believe they could simply call and ask the Chief of Police for permission to hunt deer with a firearm if they viewed the deer as a nuisance to their property. Several years ago, the Police Department would issue permits to hunt waterfowl near Hatfield Lake. There is now more activity in this area of the City with additional growth at the airport, development of Freedom Park, expansion of the amenities at Hatfield Park, and additional traffic along the STH 64 corridor. There have not been any recent inquiries about hunting waterfowl near Hatfield Lake. A redlined ordinance is included in the agenda packet for initial discussion purposes. Staff would like feedback from the Public Safety Committee to incorporate into a revised draft, which would then be reviewed by legal counsel and brought forward to the City Council for consideration. ATTACHMENTS: Draft 1. Ordinance Revisions. Firearm Hunting in City Limits Sec 50-81 Regulation Of Firearms, Explosives And Other Missiles 1. Discharge of firearms regulated. No person, except a police officer or other law enforcement officer in the performance of an official duty, shall fire or discharge any firearm, rifle, spring gun, airgun or pneumatic pellet gun of any description within the City, provided that this section shall not prevent the maintenance and use of duly supervised rifle or pistol ranges or shooting galleries or the firing or discharging of BB guns upon private premises by persons over 16 or under the direct personal supervision of a parent or guardian. This section shall also not prohibit persons from exercising the right of self-defense or defense of others. 2. Firearm hunting prohibited. 1. Firearm hunting within the City is prohibited unless a permit is issued by the Chief of Police pursuant to this section. 2. The Chief of Police may issue written permits to owners or occupants of private premises to hunt or shoot on such premises if the Chief finds such privileges necessary for the protection of life or property, and subject to such safeguards as the Chief may impose for the safety of the lives and property of other persons, within the City. 3.2. The Chief of Police may issue written permits authorizing persons to hunt waterfowl at Hatfield Lake, by shotgun only, during such times as the State shall designate as open hunting season for duck and/or goose. The number of permits issued and to whom they shall be issued shall be determined by the Chief of Police. This permit shall be subject to such additional rules and regulations as the Chief may impose. Any person violating this section, the rules and regulations imposed by the Chief or other applicable State hunting regulations shall have their permit revoked. 3. Shooting into City limits. No person shall in the territory adjacent to the City discharge any firearm in such manner that the discharge shall enter or fall within the City, unless the person has been issued written permit by the Chief of Police pursuant to Subsection (b) of this section and abides by all rules and regulations under that subsection. 4. Explosive devices. No person shall discharge or detonate any dynamite, nitroglycerin or other explosive within the City without first obtaining a permit to do so from the Common Council. 5. Bow and crossbow. 1. It shall be unlawful for a person to discharge a bow and arrow or crossbow within a distance of 100 yards from a building located on another person's land. This restriction shall not apply if the person who owns the land on which the building is located allows and gives written permission to the person to use or discharge an arrow or bolt with a bow or crossbow within the specified distance of the building. Any person who discharges a bow or crossbow shall discharge the arrow or bolt toward the ground. The term "building" shall be as defined in Wis. Stats. § 29.038. 2. It shall be unlawful for a person to use or discharge a bow or crossbow on or across any portion of land owned or leased by the City. 3. No person shall throw or shoot any object, stone, or other missile or projectile, by hand or any other means, at any person or at, in or into any building, street, sidewalk, alley, highway, park, playground or other public place within the City. This subsection shall not apply: 1. To the shooting or discharging of toy arrows or arrows which have a tip made of rubber or similar material. 2. To a supervised archery range approved by the Common Council. 3. Within the interior of a single-family dwelling. 6. Definitions. For purposes of this section, a firearm is defined as any instrumentality from or with which a shot, bullet or pellet may be discharged or expelled, regardless of whether the propelling force is provided by air, spring or other similar mechanical device, or gunpowder. Page 2 of 2  MEMO Prepared for: Public Safety Committee Staff Contact: Craig Yehlik Meeting: Public Safety Committee - 18 Apr 2023 Subject: Parade Start Times BACKGROUND INFORMATION: New Richmond is known for its hometown parades. The City typically has three and sometimes four officially sanctioned parades per year (St. Patrick’s Day, Fun Fest, Hometown Holidays and once in a while a Veteran or Loyalty Day parade). Many of these parades take place on weekends however, the Hometown Holiday parade typically takes place on a Thursday evening after Thanksgiving. The St. Patrick's Day parade always takes place on March 17, which in many years falls on a weekday. Historically, the parade begins at 4 PM. When the parade falls on a weekend the start time does not cause any problems, however, it is very disruptive to the transportation schedule for the school/children. The school district has to pay teachers and staff extra time to wait for buses that have to travel longer distances to return to the elementary schools for pick up and then disrupts their travel routes for dropping children off, which disrupts family pick-up times, etc. RECOMMENDATION: In talking with school district stake holders and to keep after school transportation un-interrupted, staff recommends parades taking place on a weekday during the school year have a start time of 5 PM or later. This should not affect the Holiday parade as that is usually a later parade. Some years it will have an effect on the St. Patrick's Day parade as they would have to push the start time off one hour.