Community Events Committee

MINUTES Community Events Committee Meeting 5:30 PM - Thursday, July 11, 2024 Village Hall, 620 W. Main St., Newburg, Wisconsin CALL TO ORDER / ROLL CALL - President David DeLuka - Clerk Brandy Loveland Seelow - Deputy Clerk Heather Wellman - Trustee Brooke Stangel - Trustee Paul Zimdars PLEDGE OF ALLEGIANCE "I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.", should be rendered by standing at attention facing the flag with the right hand over the heart. A person in uniform should instead remain silent and render the military salute. Veterans may choose either method. (4 USC Sec. 4). CORRECTION AND APPROVAL OF PAST MINUTES 1. Meeting Minutes - None at this time as this is the initial meeting of this committee. NEW BUSINESS Introductions Village officials and residents introduced themselves beginning with Heather Wellman - Deputy Clerk / Treasurer, President DeLuka, Brandy Loveland Seelow - Clerk /Treasurer, Paul Zimdars - Trustee, Brooke Stangel - Trustee, Jane Probeleski 230 W. Main St, Keith & Michelle Sadowski 6824 Diane Dr., Sandy Stockhausen 512 W. Main St., Mel Rodenkirch Manger of The Hive ADMINISTRATION Clerk Loveland. Including updates on items such as Board direction and recommendations, upcoming events, events in planning stages, or financial information for events. 2.  Nominations for Committee Chair & Co-Chair  Initial committee instructions  Date & Time of upcoming monthly meetings going forward  Overview of Community Event ideas 1. Michelle Sadowski volunteered to be the Committee Chair and Paul Zimdars was nominated by President DeLuka as Co-Chair. 2. It was discussed that this committee would be more informal with open discussion, but depending on how big this committee gets and the direction it goes we may need to implement a more formal meeting structure and implement Roberts Rules in the future. 3. The group agreed upon the 2nd Thursday of the month at 530pm for all future meetings unless posted otherwise. 4. The group discusses the formation of a the new Community Events Committee to plan and organize events for the Village of Newburg. They brainstormed ideas for engaging the community and also discussed the upkeep and embellishments of the local parks including forming a 'Friends of the Parks'  Community Events Committee July 11, 2024 group. 3. Fall Festival - October 26, 2024  Location - Presidents Park, Time  Family friendly activities  Food / Drink  Trick or Treating 5:30 PM - 7:30 PM  Bonfire 1. The timeline for the day of the Fall Festival was discussed. There were activities discussed, attendees volunteered to look further into items and report back at the next meeting to firm up plans. 2. Kids activities 2:00pm - 4:00pm a. Kids Face Painting b. Costume Contest - Kids age groups & Adults c. Pumpkin Bowling d. Bounce House e. Hay Ride f. Gourd Painting 3. Trick or treating hours will be moved to 4:00pm - 530pm so that folks can attend the bonfire at a reasonable time, 6pm. Trunk or Treat also proposed. 4. The idea for Food trucks to be present during fall festival was brought up. 4. Christmas In the Village - December 7th, 2024  Children's Christmas Party at Community Center  Parade  Social Gathering at Village Hall 1. Coloring contest, ornament, Riveredge, 2. Parade - 6:30pm 3. Tree decorating contest will be displayed throughout Downtown, voting will be done by the public inside Village Hall on the evening of Christmas in the Village. 5. Friend's of the Parks  Beautification  Donations  Activities 1. 4H or Pioneer groups 2. Volunteer gardeners ADJOURNMENT