Council Meeting

SCHEDULED COUNCIL MEETING MINUTES OF SEPTEMBER 18TH, 2020. Meeting was called to order VIA GoToMeeting due to Coronavirus by Mayor Patrick M. Cadle at 7:00pm. COUNCIL ATTENDANCE: Randy Little: Present Heather Stein-Wells: Present David Shepherd: Present Allen Collins: Present Jim Friel: Present Jay Lambes: Present DEPARTMENT ATTENDANCE: Cemetery/Street: Travis Goodwill: Absent Water: Jared McFarland: Absent Solicitor: Robert R. Stephenson II: Present Fiscal Officer: Lisa Stiteler: Present Police: Chief Holland: Absent COUNCIL MINUTES AUGUST 17, 2020: Allen Collins made a motion to approve the minutes from the August 17th, 2020 meeting. Motion seconded by Randy Little. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED THE VILLAGE’S FINANCIAL REPORT PY16. General fund: $17,715.39 Cemetery fund: $901.31 Police fund: $19,631.26 Street fund: $5,419.38 Park fund: $7,513.89 Water fund: $29,841.25 Sewer: $53,205.26 Street Levy: $5,935.40 Sewer R&I: $109.71 Police Training: $690.00 Total All Funds: $140,962.85 PAY ORDINANCE #16 Motion by Jim Friel and seconded by Allen Collins to approve Pay Ordinance #16 in the amount of $140,962.85. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED COMMITTEE REPORTS BUILDINGS & GROUNDS- CHAIRPERSON DAVID SHEPHERD: Met this evening at 6pm to discuss progress with Systems III. SEWER & PUBLIC WORKS & COMMUNITY EVENTS- CHAIRPERSON HEATHER STEIN-WELLS: BPA Meeting tomorrow at 4:30pm FINANCE & LONG-TERM PLANNING- CHAIRPERSON ALLEN COLLINS: Met this evening at 6pm with buildings and grounds to review finances regarding Systems III building. STREETS, SIDEWALKS & RECREATION- CHAIRPERSON JAY LAMBES: N/A PUBLIC SAFETY & PUBLIC RELATIONS CHAIRPERSON JIM FRIEL: N/A LEGISLATION & PERSONNEL- CHAIRPERSON RANDY LITTLE: N/A DEPARMENT REPORTS: STREET/CEMETERY- TRAVIS: Absent POLICE DEPARTMENT- CHIEF HOLLAND: Absent FISCAL OFFICER- LISA STITELER: Received second round of Cares Act money. New employee payroll portal established for employees to access paystubs and HR Forms. Chamber will meet next Thursday at 1pm at Aprils. The new website is now live. Finished July end of the month. Working to finish up the audit. WATER/WASTE-WATER – JARED MCFARLAND: Absent EMERGENCY SERVICES: NERS- August, 4 fire runs – car show and chicken BBQ Saturday- $10/ticket TRI COUNTY- N/A PARK/POOL: N/A LEGAL COUNSEL- BOB STEPHENSON: N/A MAYOR: Street petition from Rose Scott on 2 street name changes: Factory St and South Side Park. Mayor would like to talk to her and get more details. The Mayor has letter from solicitor saying that the question whether it is Mill Alley or Mill St that says it is Mill Alley. OLD BUSINESS: New website is live. NEW BUSINESS: Motion to approve demo abatement at Simonds by WARGO Enterprises Inc for $91,499 by Jim Friel and seconded by Allen Collins. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to approve contract from KC Demolition LLC of $6000 to remove debris around the power building at Simonds by David Shepherd and second by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to approve bids for the paving project with Albatross Management for $137, 857.25 by Jim Friel and seconded by David Shepherd. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y  MOTION PASSED Discussion on Lot split at 528 MLK Drive tabled for now. Motion to accept Memorandum of Understanding with Stark-Tuscarawas-Wayne Joint Solid Waste Management District for the recycling site by Allen Collins and seconded by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to approve engineering agreement with Quicksaw Engineering for the boat ramp at Simonds/Heller Park at $36,088 by David Shepherd and seconded by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to approve street name, Laiyah Loop by Randy Little and seconded by Allen Collins. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to accept Resolution 14-2020, authoring Mayor to enter into an agreement with Ohio Department of natural resources for a paddling enhancement grant by Allen Collins and seconded by David Shepherd. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to approve groundwater monitor cost estimate from North Point for the landfill at $11,579 by David Shepherd and seconded by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Discussion on CARES Act Grant program to discuss amount and set deadlines. Businesses or non-profit may apply up to $2500. Deadline to apply will be September 30th and notice to winner will be October 15th. May extend money at a later time. This is a reimbursement Grant so proper documentation is required at the time of application. All funding will fall within the CARES Act guidelines set by the Federal guidelines. Motion to accept these conditions by Allen Collins and seconded by Heather Stein-Wells. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Sidewalk grant application received from Rebecca Baker with receipts totaling $1000. Sidewalk grant application received from Fit 4 U fitness. Per sidewalk Grant guidelines, the Village will reimburse 25% of cost. Motion to approve 2 sidewalk grant applications (1 resident on neighbor and 1 business on Main St) by Jim Friel and seconded by Allen Collins. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to have KC Demolition to tear down house on W. State street for $13,500 by Heather Stein-Wells and seconded by Allen Collins. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to accept Resolution 13-2020, resolution to amend current 2020 appropriations by Jim Friel and seconded by David Shepherd. ROLL CALL: Randy Little: Y Heather Stein-Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED OTHER BUSINESS: N/A SCHEDULE COMMITTEE MEETINGS: N/A AUDIENCE: N/A PRESS: N/A ADJOURN: AT 8:56, JIM FRIEL MADE A MOTION AND JAY LAMBES SECONDED TO ADJOURN UNTIL THE NEXT REGULAR SCHEDULED MEETING ON SEPTEMBER 21, 2020 AT 7:00 PM AT ANNEX. ____________________________________ ____________________________________ Lisa Stiteler, Fiscal Officer Mayor, Patrick M. Cadle