Council Meeting

SCHEDULED COUNCIL MEETING MINUTES OF OCTOBER 5TH, 2020. Meeting was called to order by Mayor Patrick M. Cadle at 7:00pm. COUNCIL ATTENDANCE: Randy Little: Present Heather Stein‐Wells: Absent David Shepherd: Present Allen Collins: Present Jim Friel: Present Jay Lambes: Present DEPARTMENT ATTENDANCE: Cemetery/Street: Travis Goodwill: Absent Water: Jared McFarland: Present Solicitor: Robert R. Stephenson II: Present Fiscal Officer: Lisa Stiteler: Present Police: Chief Holland: Absent EXCUSE ABSENT MEMBERS: David Shepherd made motion to excuse Heather Stein‐Wells and motion seconded by Jim Friel. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED COUNCIL MINUTES SEPT. 21st, 2020: Jim Friel made a motion to approve the minutes from the September 21st, 2020 meeting. Motion seconded by Randy Little. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED THE VILLAGE’S FINANCIAL REPORT PY18. General fund: $21,024.92 Cemetery fund: $1,543.79 Police fund: $19,838.81 Street fund: $4,066.74 Park fund: $40.71 Water fund: $14,506.26 Sewer: $12,062.65 Street Levy: $40.47 Sewer R&I: $3,310.10 MVL: $1,291.62 COVID‐19 $740.29 Total All Funds: $78,466.36 PAY ORDINANCE #18 Motion by Jay Lambes and seconded by Allen Collins to approve Pay Ordinance #18 in the amount of $78,466.36. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED SPECIAL PRESENTATIONS COMMITTEE REPORTS BUILDINGS & GROUNDS‐ CHAIRPERSON DAVID SHEPHERD: N/A SEWER & PUBLIC WORKS & COMMUNITY EVENTS‐ CHAIRPERSON HEATHER STEIN‐WELLS: Absent FINANCE & LONG‐TERM PLANNING‐ CHAIRPERSON ALLEN COLLINS: N/A STREETS, SIDEWALKS & RECREATION‐ CHAIRPERSON JAY LAMBES: Mayor reported that village and school working on safe route to school grant for 400K. PUBLIC SAFETY & PUBLIC RELATIONS CHAIRPERSON JIM FRIEL: Met with Dean Kale on his concerns from last council meeting. The committee will continue to watch the homeowners. Mayor said they are watching house closely and will cite violations soon. LEGISLATION & PERSONNEL‐ CHAIRPERSON RANDY LITTLE: N/A DEPARMENT REPORTS: STREET/CEMETERY‐ TRAVIS: Absent POLICE DEPARTMENT‐ CHIEF HOLLAND: August Report: September: Total Incidents: 286 263 Total Officer Reports: 30 33 Total Misdemeanor & Felony arrests: 6 7 Total Citations: 59 52 FISCAL OFFICER‐ LISA STITELER: 2018‐2019 Audit released‐ no findings. They had a few recommendations/suggestions to offer. Updated council on Cares Act and Grants received so far. 25 grants total requesting $55,267.38 so far. Committee is still reviewing applications. WATER/WASTE‐WATER – JARED MCFARLAND: N/A EMERGENCY SERVICES: NERS‐ Absent TRI COUNTY‐ Board will meet on Thursday. PARK/POOL: N/A LEGAL COUNSEL‐ BOB STEPHENSON: N/A MAYOR: Salt bin update‐ ran into structure in the ground so we changed plans. There will be no poured walls, instead using large concrete blocks for the walls. Started the demolition at Simonds today. System III closing has been pushed out 2 to 3 weeks. Boat ramp‐ EPA is doing samples in ground now. Motion to hire John Resh as part time Tech I by Randy Little and seconded by Allen Collins. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent  David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED OLD BUSINESS: N/A NEW BUSINESS: Ordinance 15‐2020, An Ordinance authorizing the Fiscal Officer to transfer $5,616.91 from the 2020 Permanent Annual (revised) Budget coronavirus relief fund to various funds. Motion to approve Ordinance 15‐2020 by Allen Collins and seconded by Randy Little. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Ordinance 16‐2020, an Ordinance setting the costs for the Certificate of Registration fee and the construction permit fees for the Right of Way program. Motion to approve Ordinance 16‐2020 by David Shepherd and seconded by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to approve annual agreement with Local Government Office for the 2020 financial statements, not to exceed $2,200 by David Shepherd and seconded by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED Motion to approve Field Work Order 1 in the amount of $48,500 by Randy Little and seconded by Jim Friel. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y  MOTION PASSED Motion to approve Field Work Order 2 in the amount of $8,000 by David Shepherd and seconded by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED OTHER BUSINESS: N/A SCHEDULE COMMITTEE MEETINGS: Finance & Building & Grounds – 10/21/20 at 6pm. AUDIENCE: Carol Harper had a question about permits on drilling her own well. Susie Stein had a question on Reagents. Vane Brown asked about progress on his request to change street name and park name. PRESS: N/A ADJOURN: AT 7:49PM, JIM FRIEL MADE A MOTION AND RANDY LITTLE SECONDED TO ADJOURN UNTIL THE NEXT REGULAR SCHEDULED MEETING ON OCTOBER 19th, 2020 AT 7:00 PM AT ANNEX. ____________________________________ ____________________________________ Lisa Stiteler, Fiscal Officer Mayor, Patrick M. Cadle