Council Meeting

SCHEDULED COUNCIL MEETING MINUTES OF DECEMBER 7th, 2020. Meeting was called to order by Mayor Patrick M. Cadle at 7:00pm. Meeting held via GoTo Meeting due to Coronavirus pandemic. COUNCIL ATTENDANCE: Randy Little: Present Heather Stein-Wells: Absent David Shepherd: Present Allen Collins: Present Jim Friel: Present Jay Lambes: Absent DEPARTMENT ATTENDANCE: Cemetery/Street: Travis Goodwill: Present Water: Jared McFarland: Present Solicitor: Robert R. Stephenson II: Present Fiscal Officer: Lisa Stiteler: Present Police: Chief Holland: Present Motion to excuse Heather Stein-Wells and Jay Lambes from meeting by Allen Collins and seconded by Randy Little. ROLL CALL: Randy Little: Y Heather Stein-Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Absent COUNCIL MINUTES NOV 16, 2020: David Shepherd made a motion to approve the minutes with correction from the November 16th, 2020 meeting. Motion seconded by Allen Davis. ROLL CALL: Randy Little: Y Heather Stein-Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Absent MOTION PASSED THE VILLAGE’S FINANCIAL REPORT PY22. General fund: $225,625.56 Cemetery fund: $1,016.61 Police fund: $19,840.66 Street fund: $4,888.00 Water fund: $15,388.95 Sewer: $13,397.09 Covid 19: $25,880.07 MVL: $789.95 Street Levy: $5,681.58 Sewer R&I $9,352.41 Total All Funds: $321,860.88 PAY ORDINANCE #22: Motion by Allen Collins and seconded by Randy Little to approve Pay Ordinance # in the amount of $321,860.88. ROLL CALL: Randy Little: Y Heather Stein-Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Absent MOTION PASSED COMMITTEE REPORTS BUILDINGS & GROUNDS- CHAIRPERSON DAVID SHEPHERD: Met with Mayor on December 5th at Simonds/Heller Park. Thanked street and water department for their help with getting demo done. Thanked Wargo Enterprises and Dave Wilson. Also encouraged Mayor to get with NERS and Police to secure the site. December 14th next meeting for the planning commission. Moving forward to get zoning started. SEWER & PUBLIC WORKS & COMMUNITY EVENTS- CHAIRPERSON HEATHER STEIN-WELLS: Absent FINANCE & LONG-TERM PLANNING- CHAIRPERSON ALLEN COLLINS: Nothing STREETS, SIDEWALKS & RECREATION- CHAIRPERSON JAY LAMBES: Absent PUBLIC SAFETY & PUBLIC RELATIONS CHAIRPERSON JIM FRIEL: Had safety meeting last week regarding golf carts in Village. Committee decided this will be tabled for now. LEGISLATION & PERSONNEL- CHAIRPERSON RANDY LITTLE: Nothing DEPARMENT REPORTS: STREET/CEMETERY- TRAVIS: Next Wednesday will be the final leaf pick up. Sidewalk issue at Ford tire. People driving through. Mayor will talk to Jay since he is head of street committee. POLICE DEPARTMENT- CHIEF HOLLAND: Monthly report: Total Incidents, 269; Total Officer Reports, 36; Total Misdemeanor & Felony Arrests, 3; Total Citations, 44. FISCAL OFFICER- LISA STITELER: Second reading of 2021 budget. Updated the credit card policy. WATER/WASTE-WATER – JARED MCFARLAND: Nothing EMERGENCY SERVICES: NERS- Absent TRI COUNTY- Had special meeting regarding living quarters. They are planning on purchasing a trailer. This will be beside current building. PARK/POOL: N/A LEGAL COUNSEL- BOB STEPHENSON: N/A MAYOR: Congrats to “Our Village” on the Christmas event. Phase 2 Simonds demo complete. Thanked Jared and Travis on their help and support with demo. Notified last week that Industrial Park received their certification. The CIC has been working on this for 10 years. County Road 15 is open now. Crossing gates not installed yet. No train activity yet. Allen had some questions on hazmat training. Mayor will look into. OLD BUSINESS: 20-2020 – 2020 Permanent annual appropriations ordinance- second reading. NEW BUSINESS: 23-2020 A Resolution authorizing the Mayor to solicit bids/proposals from architect/engineer teams to plan and design a Village Administration Building. Motion to accept Resolution 23- 2020 by Allen Collins and seconded by David Shepherd. ROLL CALL: Randy Little: Y Heather Stein-Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Absent MOTION PASSED 24-2020 A Resolution adopting a Village Credit Card Policy. A motion to accept Resolution 24- 2020 by Randy Little and seconded by Allen Collins. ROLL CALL: Randy Little: Y Heather Stein-Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Absent MOTION PASSED Motion to approve address change to 113A, 113B, 113C West Main Street by Allen Collins and seconded by David Shepherd. ROLL CALL: Randy Little: Y Heather Stein-Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Absent MOTION PASSED Motion to approve Field Order Change #4 Simonds in the amount of $48,500 by David Shepherd and seconded by Randy Little. ROLL CALL: Randy Little: Y Heather Stein-Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Absent MOTION PASSED OTHER BUSINESS: Trailer at Tri-County – request for address change/addition of 532 S. College Street. Motion to approve address change/addition by Allen Collins and seconded by David Shepherd. ROLL CALL: Randy Little: Y Heather Stein-Wells: Absent David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Absent MOTION PASSED SCHEDULE COMMITTEE MEETINGS: None AUDIENCE: N/A PRESS: N/A ADJOURN: AT 7:42PM, ALLEN COLLINS MADE A MOTION AND DAVID SHEPHERD SECONDED TO ADJOURN UNTIL THE NEXT REGULAR SCHEDULED MEETING ON DECEMBER 21ST AT 7:00PM VIA GOTO MEETING. ____________________________________ ____________________________________ Lisa Stiteler, Fiscal Officer Mayor, Patrick M. Cadle