Council Meeting

SCHEDULED COUNCIL MEETING MINUTES OF 11‐16‐2020. Meeting was called to order by Mayor Patrick M. Cadle at 7:00pm. COUNCIL ATTENDANCE: Randy Little: Present Heather Stein‐Wells: Present David Shepherd: Present Allen Collins: Present Jim Friel: Present Jay Lambes: Present DEPARTMENT ATTENDANCE: Cemetery/Street: Travis Goodwill: Present Water: Jared McFarland: Absent Solicitor: Robert R. Stephenson II: Present Fiscal Officer: Lisa Stiteler: Present Police: Chief Holland: Absent ROLL CALL: Randy Little: Y Heather Stein‐Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED COUNCIL MINUTES NOV 2, 2020: Allen Collins made a motion to approve the minutes from the November 2nd meeting. Motion seconded by Randy Little. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Abstain David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED THE VILLAGE’S FINANCIAL REPORT PY21. General fund: $27,598.19 Cem etery fund: $1,805.43 Police fund: $19,029.67 Street fund: $5,818.62 Water fund: $39,861.82 Sewer: $21,424.18 MVL: $3,588.08 COVID‐19 $75,073.50 Street Levy: $1,893.68 Sewer R&I: $20,266.57 Com puter Fund: $250.00 T ot a l A l l F unds : $216,609.74 PAY ORDINANCE #21 Motion Randy Little and seconded by Allen Collins to approve Pay Ordinance #21 in the amount of $216,609.74. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y MOTION PASSED COMMITTEE REPORTS BUILDINGS & GROUNDS‐ CHAIRPERSON DAVID SHEPHERD: Met this evening. One step closer to sending out proposal packets for engineering services for design and construction on new administration building. Planning commission needs to be formed before a zoning board. The committee is getting closer to forming this group. SEWER & PUBLIC WORKS & COMMUNITY EVENTS‐ CHAIRPERSON HEATHER STEIN‐WELLS: BPA met last week. Heather asked about the issues with the trees down at the cemetery. FINANCE & LONG‐TERM PLANNING‐ CHAIRPERSON ALLEN COLLINS: N/A STREETS, SIDEWALKS & RECREATION‐ CHAIRPERSON JAY LAMBES: N/A PUBLIC SAFETY & PUBLIC RELATIONS CHAIRPERSON JIM FRIEL: Bill Miles wants to see if golf carts can be legal in the Village. Mayor suggested a meeting with the Chief. LEGISLATION & PERSONNEL‐ CHAIRPERSON RANDY LITTLE: N/A DEPARMENT REPORTS: STREET/CEMETERY‐ TRAVIS: Paving project is almost done. Leaf machine is fixed. POLICE DEPARTMENT‐ CHIEF HOLLAND: Absent FISCAL OFFICER‐ LISA STITELER: Reported 1 reading on 2021 budget. WATER/WASTE‐WATER – JARED MCFARLAND: Absent EMERGENCY SERVICES: NERS‐ N/A TRI COUNTY‐ 64 runs in Newcomerstown. PARK/POOL: N/A LEGAL COUNSEL‐ BOB STEPHENSON: N/A MAYOR: Reported how Covid has affected several of our departments. Simonds Demo in progress‐ 90% of asbestos completed and removed. All buildings should be down by end of week from Phase II. Met with Spartan Nash and George Brode from Nct CIC. Changing light bulbs for Christmas lights. Received request from Tom Addy to vacate alley. OLD BUSINESS: A motion to approve Groovfold Inc Grant application for $2500 by Allen Collins and seconded by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y NEW BUSINESS: 20‐2020 Ordinance 20‐2020, 2021 Permanent Annual Appropriations, 1st reading. 21‐2020 Ordinance granting consent to the Director of ODOT to apply and maintain pavement markings and erect regulatory warning signs. Motion to approve Ordinance 21‐2020 by Randy Little and seconded by Jim Friel. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y Motion to approve second half ground water monitor at landfill for $9,988 by David Shepherd and seconded by Allen Collins. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y Motion to approve Erica’s request for 1 week vacation early due to COVID by Jim Friel and seconded by Allen Collins. Her anniversary date is January 1st. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y Motion to approve Resolution 22‐2020, a Resolution to urge Governor Dewine to extend the deadline for operating public meetings electronically by Allen Collins and seconded by Jay Lambes. ROLL CALL: Randy Little: Y Heather Stein‐Wells: Y David Shepherd: Y Allen Collins: Y Jim Friel: Y Jay Lambes: Y OTHER BUSINESS: Reminder that November 28th is small business day. Heather asked if we pay employees when they are off work because of Covid. Currently they must take sick time. Heather asked if there was any way we can help the employees that don’t have sick time. SCHEDULE COMMITTEE MEETINGS: AUDIENCE: N/A PRESS: N/A ADJOURN: AT 7:54PM, JIM FRIEL MADE A MOTION AND ALLEN COLLINS SECONDED TO ADJOURN UNTIL THE NEXT REGULAR SCHEDULED MEETING ON DECEMBER 7th , 2020 AT 7:00 PM VIA GoTo MEETING DUE TO COVID CONCERNS. ____________________________________ ____________________________________ Lisa Stiteler, Fiscal Officer Mayor, Patrick M. Cadle