City Council Meeting

City of Norman, OK Municipal Building Council Chambers 201 West Gray Norman, OK 73069 Meeting Agenda Tuesday, June 11, 2019 6:30 PM City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority City Council The City of Norman ensures that no person or groups of persons shall on the grounds of race, color, sex, religion, national origin, age, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities and in all programs, services, or activities administered by the City, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats, and auxiliary aids and services regarding accessibility or inclusion please contact the ADA Technician at 405-664-4452, Relay Service: 711. To better serve you, five (5) business days-notice is preferred. City Council Meeting Agenda June 11, 2019 1 Roll Call 2 Pledge of Allegiance Minutes 3 GID-1819-83 APPROVAL OF THE MINUTES AS FOLLOWS: CITY COUNCIL MINUTES OF MAY 28, 2019 NORMAN UTILITIES AUTHORITY MINUTES OF MAY 28, 2019 NORMAN MUNICIPAL AUTHORITY MINUTES OF MAY 28, 2019 NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES OF MAY 28, 2019 Attachments: Text File May 28 CC Minutes ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or reject the minutes; and, if approved, direct the filing thereof. ACTION TAKEN: __________________________________________ Proclamation 4 P-1819-34 PROCLAMATION P-1819-34: A PROCLAMATION OF THE MAYOR OF THE CITY OF NORMAN, OKLAHOMA, PROCLAIMING WEDNESDAY, JUNE 19, 2019, AS JUNETEENTH DAY IN THE CITY OF NORMAN. Attachments: Text File P-1819-34 ACTION NEEDED: Motion to acknowledge receipt of Proclamation P-1819-34 proclaiming Wednesday, June 19, 2019, as Juneteenth Day in the City of Norman and direct the filing thereof. ACTION TAKEN: __________________________________________ City of Norman, OK Page 2 Printed on 6/7/2019 City Council Meeting Agenda June 11, 2019 5 Consent Docket Consent Docket This item is placed on the agenda so that the City Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with approval of all Councilmembers, that item will be heard in regular order. Staff recommends that Item 6 through Item 19 be placed on the consent docket. ACTION NEEDED: Motion to place Item _____ through Item _____ on the Consent Docket by unanimous vote. ACTION TAKEN: ____________________________________________ ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or acknowledge all items on the Consent Docket subject to any conditions included in the individual action needed by item. ACTION TAKEN: ______________________________________________ Ordinance 6 O-1819-5 CONSIDERATION OF ORDINANCE O-1819-5 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 460 OF CHAPTER 22 OF THE CODE OF THE CITY OF NORMAN SO AS TO REMOVE LOT TWO (2), IN BLOCK ONE (1), OF VALUE PLACE ADDITION, A REPLAT OF LOTS ONE (1) AND TWO (2), BLOCK ONE (1), OF HUETTNER ADDITION SECTION TWO, A PLANNED UNIT DEVELOPMENT, TO NORMAN, CLEVELAND COUNTY, OKLAHOMA, FROM THE I-1, LIGHT INDUSTRIAL DISTRICT, AND PLACE SAME IN THE PUD, PLANNED UNIT DEVELOPMENT DISTRICT; AND PROVIDING FOR THE SEVERABILITY THEREOF. (5451 HUETTNER DRIVE) Attachments: Text File O-1819-5 Location Map Staff Report PUD Narrative with Exhibits Protest Map as of 8-8-18 Protest Letters as of 8-8-18 8-9-18 PC Minutes - Fulton Worster Group ACTION NEEDED: Motion to Introduce and adopt Ordinance O-1819-5 upon First Reading by title. ACTION TAKEN: _______________________________________ City of Norman, OK Page 3 Printed on 6/7/2019 City Council Meeting Agenda June 11, 2019 7 O-1819-44 CONSIDERATION OF ORDINANCE O-1819-44 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, FIXING THE COMPENSATION OF THE CITY MANAGER AS PROVIDED BY ARTICLE XVII, SECTION 1, OF THE CHARTER OF THE CITY OF NORMAN; DECLARING AN EMERGENCY AND PROVIDING FOR THE EFFECTIVE DATE FOR COMPENSATION TO BEGIN; AND PROVIDING FOR THE SEVERABILITY THEREOF. Attachments: Text File O-1819-44 Fixing Compensation K-1819-146 ACTION NEEDED: Motion to Introduce and adopt Ordinance O-1819-44 upon First Reading by title. ACTION TAKEN: _______________________________________ Contract 8 K-1819-146 CONTRACT K-1819-146: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND MR. DARREL PYLE FOR EMPLOYMENT WITH THE CITY OF NORMAN AS CITY MANAGER BEGINNING JULY 15, 2019. Attachments: Text File K-1819-146 ACTION NEEDED: Motion to approve or reject Contract K-1819-146 with Mr. Darrel Pyle beginning July 15, 2019; and, if approved, authorize the execution thereof. ACTION TAKEN:___________________________________ Report/Communication 9 RPT-1819-8 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY 7 MANAGER’S CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF. Attachments: Text File CO John Marshall ACTION NEEDED: Motion to acknowledge receipt of the report and direct the filing thereof. ACTION TAKEN: _________________________________ Authorization for Purchase City of Norman, OK Page 4 Printed on 6/7/2019 City Council Meeting Agenda June 11, 2019 10 GID-1819-12 AUTHORIZATION FOR THE PURCHASE OF A GENERATOR FROM 6 FAITH ELECTRIC IN THE AMOUNT OF $28,608 FOR FIRE STATION NO. TWO. Attachments: Text File Generator Quote - Faith Electric Station 2.pdf PR Faith.pdf Generator Quote - Total Power Systems.pdf ACTION NEEDED: Motion to approve or reject authorization for the purchase of a generator from Faith Electric in the amount of $28,608 for Fire Station No. Two. ACTION TAKEN: ____________________________________ Contract 11 K-1112-124 AMENDMENT NO. TWO TO CONTRACT K-1112-124: BY AND Amd 2 BETWEEN THE NORMAN UTILITIES AUTHORITY AND CAROLLO ENGINEERS INCREASING THE CONTRACT AMOUNT BY $320,866.98 FOR A REVISED CONTRACT AMOUNT OF $5,483,736.98 FOR THE WATER TREATMENT PLANT PHASE II IMPROVEMENTS DESIGN, CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES, AND BUDGET APPROPRIATION FROM THE WATER FUND BALANCE. Attachments: Text File Amendment ACTION NEEDED: Acting as the Norman Utilities Authority, motion to approve or reject Amendment No. Two to Contract K-1112-124 with Carollo Engineers increading the contract amount by $320,866.98 for a revised contrqact amount of $3,937,136.98; and, if approved, authorize the execution thereof and appropriated $321,000 from the Water Fund Balance (031-0000.253.00-00) to Project WA0291, Water Treatment Plant, Phase I, Design (031-9939-462.62-01) ACTION TAKEN: ____________________________________ City of Norman, OK Page 5 Printed on 6/7/2019 City Council Meeting Agenda June 11, 2019 12 K-1617-121 CHANGE ORDER NO. TWO TO CONTRACT K-1617-121: BY AND CO2 BETWEEN THE NORMAN UTILITIES AUTHORITY AND ENERFAB POWER & INDUSTRIAL (FORMERLY FOLEY COMPANY) INCREASING THE CONTRACT AMOUNT BY $317,569.30 FOR A REVISED CONTRACT AMOUNT OF $30,515,462.26 AND ADDING 118 CALENDAR DAYS TO THE CONTRACT FOR THE WATER TREATMENT PLANT PHASE II IMPROVEMENTS. Attachments: text File CO#2 Enerfab Recommendation Letter_signed ACTION NEEDED: Acting as the Norman Utliities Authority, motion to approve or reject Change Order No. Two to Contract K-1617-121 with Enerfab Power & Industrial (formerly Foley Company) increasing the contract amount by $317,569.30 for a revised contract amount of $30,515.462.24 and adding 118 calendar days to the contract; and, if approved, authorize the execution thereof. ACTION TAKEN: _____________________________________ 13 K-1516-145 CHANGE ORDER NO. TWO TO CONTRACT K-1516-145: BY AND CO #2 BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SILVER STAR CONSTRUCTION COMPANY, INC., INCREASING THE CONTRACT AMOUNT BY $116,936.05 FOR A REVISED CONTRACT AMOUNT OF $3,893,177.50 FOR THE 2013 COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RELIEF (CDBG-DR) ROADWAY IMPROVEMENT PROJECTS 3, 5, AND 6 AND FINAL ACCEPTANCE OF THE PROJECT. Attachments: Text File CO K-1516-145 Location Map Projects 1-7 Summary Projects 8 and 9 Summary Construction Fee Table ACTION NEEDED: Motion to approve or reject Change Order No. Two to Contract No. K-1516-145 with Silver Star Construction Company, Inc., increasing the contract amount by $116,936.05 for a revised contract amount of $3,893,177.50; and, if approved, authorize the execution thereof, accept the project, and direct final payment final payment in the amount of $217,318.01 to Silver Star Construction Company, Inc. ACTION TAKEN: _____________________________________ City of Norman, OK Page 6 Printed on 6/7/2019 City Council Meeting Agenda June 11, 2019 14 K-1516-146 CHANGE ORDER NO. THREE TO CONTRACT K-1516-146: BY AND CO#3 BETWEEN THE CITY OF NORMAN, OKLAHOMA AND SILVER STAR CONSTRUCTION COMPANY, LLC, DECREASING THE CONTRACT AMOUNT BY $147,023.10 FOR A REVISED CONTRACT AMOUNT OF $4,706,286.30 FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RELIEF (CDBG-DR) ROADWAY IMPROVEMENT PROJECTS 1 & 2, AND FINAL ACCEPTANCE OF THE PROJECT. Attachments: Text File CO K-1516-146 Location Map Projects 1-7 Summary Projects 8 and 9 Summary Construction Fee Table ACTION NEEDED: Motion to approve or reject Change Order No. Three to Contract K-1516-146 with Silver Star Construction Company, Inc., decreasing the contract amount by $147,023.10 for a revised contract amount of $4,706,286.30; and, if approved, authorize the execution of the contract, accept the project, and direct final payment in the amount of $244,152 to Silver Star Construction Company, L.L.C. ACTION TAKEN: _____________________________________ City of Norman, OK Page 7 Printed on 6/7/2019 City Council Meeting Agenda June 11, 2019 15 K-1718-40 CHANGE ORDER NO. TWO TO CONTRACT K-1718-40: BY AND CO#2 BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SILVER STAR CONSTRUCTION COMPANY, LLC, INCREASING THE CONTRACT AMOUNT BY $173,528.84 FOR A REVISED CONTRACT AMOUNT OF $2,550,357.59 FOR THE 2013 COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RELIEF (CDBG-DR) ROADWAY IMPROVEMENT PROJECTS 8 AND 9, FINAL ACCEPTANCE OF THE PROJECT, AND BUDGET TRANSFER BETWEEN PROJECT ACCOUNTS. Attachments: Text File CO #2 K-1718-40 Location Map Projects 1-7 Summary Projects 8 & 9 Summary Construction Fee Table Requisition ACTION NEEDED: Motion to approve or reject Change Order No. Two to Contract K-1718-40 with Silver Star Construction Company, Inc., decreasing the contract amount by $173,528.84 for a revised contract amount of 2,550,357.59; and, if approved, authorize the execution of the contract, accept the project, direct final payment in the amount of $213,457.58 to Silver Star Construction Company, L.L.C., and transfer $144,065.75 from Project GC0064, CDBG-DR Project 7, Construction (021-4000-463.61-01) to Project GC0067, CDBG-DR Project 8, Construction (021-4000-463.61-01). ACTION TAKEN: _____________________________________ 16 K-1718-99 CHANGE ORDER NO. ONE TO CONTRACT K-1718-99: BY AND CO#1 BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SILVER STAR CONSTRUCTION COMPANY, INC., DECREASING THE CONTRACT AMOUNT BY $1,182,213.71 FOR A REVISED CONTRACT AMOUNT OF $21,786.29 FOR THE CDBG-DR PROJECTS 4 & 7 AND FINAL ACCEPTANCE OF THE PROJECT. Attachments: Text File CO #1 K-1718-99 Location Map Projects 1-7 Summary Projects 8 and 9 Summary Construction Fee Table ACTION NEEDED: Acting as the Norman Tax Increment Finance Authority, motion to approve or reject Change Order No. One to Contract K-1718-99 with Silver Star Construction Company, Inc., decreasing the contract amount by $1,182,213.71 for a revised contract price of $21,786.29, authorize the execution thereof, and accept the project. ACTION TAKEN: _____________________________________ City of Norman, OK Page 8 Printed on 6/7/2019 City Council Meeting Agenda June 11, 2019 17 K-1718-120F FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT inal K-1718-120 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND FLINTCO, L.L.C., FOR THE WESTWOOD TENNIS CENTER INDOOR COURT FACILITY CONSTRUCTION PROJECT. Attachments: Text File Photograph Tennis Center PO-Flintco ACTION NEEDED: Motion to accept or reject the project; and, if accepted, direct final payment in the amount of $63,362.48 to Flintco, L.L.C. ACTION TAKEN: _____________________ Resolution 18 R-1819-103 RESOLUTION R-1819-103: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING $12,650 FROM THE ROOM TAX FUND BALANCE FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE WESTWOOD TENNIS INDOOR FACILITY. Attachments: Text File R-1819-103 ACTION NEEDED: Motion to adopt or reject Resolution R-1819-103. ACTION TAKEN: _______________________________________ 19 R-1819-115 RESOLUTION R-1819-115: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA DEPOSITING A REIMBURSEMENT IN THE AMOUNT OF $499.08 FROM INTERNATIONAL POLICE MOUNTAIN BIKE ASSOCIATION D/B/A IPMBA AND APPROPRIATING THOSE FUNDS TO EMPLOYEE TRAVEL/WORKSHOPS AND SEMINARS ACCOUNT. Attachments: Text File R-1819-115 ACTION NEEDED: Motion to adopt or reject Resolution R-1819-115. ACTION TAKEN: _______________________________________ Non-Consent Items City of Norman, OK Page 9 Printed on 6/7/2019 City Council Meeting Agenda June 11, 2019 20 RPT-1819-8 CONSIDERATION OF ADOPTION OF THE FYE 2020 CITY OF NORMAN 2 PROPOSED OPERATING AND CAPITAL BUDGETS AND THE NORMAN CONVENTION AND VISITORS BUREAU, INC., BUDGET WITH DETAILED ANNUAL PLAN OF WORK. Attachments: Text File Legal Publication for Public Hearing FYE 20 Prelim Budget Book Compressed FYE 20 Prelim CIP Compressed FY2020 budget and plan of work ACTION NEEDED: Motion to adopt or reject the FYE 2020 City of Norman Operating and Capital Budgets. ACTION TAKEN: _______________________________________ ACTION NEEDED: Motion to adopt or reject the Norman Convention and Visitors Bureau, Inc., Budget with Detailed Annual Plan of Work. ACTION TAKEN: _______________________________________ 21 CITY COUNCIL COMMENTS 22 Miscellaneous Discussion This is an opportunity for citizens to address City Council. Remarks should be directed to the Council as a whole and limited to five minutes or less. 23 Adjournment City of Norman, OK Page 10 Printed on 6/7/2019