City Council Meeting

Municipal Building City of Norman, OK Council Chambers 201 West Gray Norman, OK 73069 Meeting Agenda City Council It is the policy of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identiity or expression, familial status, mariital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the City, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats, and auxiliary aids and services regarding accessibility or inclusion, please contact the ADA Technician at 405-366-5424, Relay Service: 711. 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Tuesday, November 10, 2020 6:30 PM City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority Virtual meeting w/Councilmembers Bierman, Carter, Hall, Foreman, Holman, Peacock, Petrone, Nash, Mayor Clark 1 Roll Call 2 Pledge of Allegiance Minutes City of Norman, OK Page 1 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 3 APPROVAL OF THE MINUTES AS FOLLOWS: CITY COUNCIL CONFERENCE MINUTES OF APRIL 14, 2020 CITY COUNCIL CONFERENCE MINUTES OF APRIL 28, 2020 CITY COUNCIL STUDY SESSION MINUTES OF MAY 5, 2020 CITY COUNCIL CONFERENCE MINUTES OF MAY 12, 2020 CITY COUNCIL RETREAT MINUTES OF OCTOBER 16 AND 17, 2020 CITY COUNCIL SPECIAL SESSION MINUTES OF OCTOBER 29, 2020 CITY COUNCIL MINUTES OF OCTOBER 29, 2020 NORMAN UTILITIES AUTHORITY MINUTES OF OCTOBER 29, 2020 NORMAN MUNICIPAL AUTHORITY MINUTES OF OCTOBER 29, 2020 NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES OF OCTOBER 29, 2020 Attachments: City Council Staff Report April 14 Conference minutes April 28 Conference minutes May 5 Study Session minutes May 12 Conference minutes Oct 16-17 Goal Setting Retreat minutes October 29 Special Session minutes October 29 Minutes ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or reject the minutes; and, if approved, direct the filing thereof. ACTION TAKEN: __________________________________________ Proclamation 4 PROCLAMATION P-2021-9: A PROCLAMATION OF THE MAYOR OF THE CITY OF NORMAN, OKLAHOMA, PROCLAIMING THE MONTH OF NOVEMBER, 2020, AS INDIGENOUS PEOPLES HERITAGE MONTH IN THE CITY OF NORMAN. Attachments: City Council Staff Report P-2021-9 ACTION NEEDED: Motion to acknowledge receipt of Proclamation P-2021-9 proclaiming the month of November, 2020, as Indigenous Peoples Month in the City of Norman and direct the filing thereof. ACTION TAKEN: __________________________________________ City of Norman, OK Page 2 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 5 Consent Docket Consent Docket This item is placed on the agenda so that the City Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with approval of all Councilmembers, that item will be heard in regular order. Staff recommends that Item 6 through Item 30 be placed on the consent docket. ACTION NEEDED: Motion to place Item _______ through Item ________ on the Consent Docket by unanimous vote. ACTION TAKEN: __________________________________________________ ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or acknowledge all items on the Consent Docket subject to any conditions included in the individual action needed by item. ACTION TAKEN: __________________________________________________ Ordinance 6 CONSIDERATION OF ORDINANCE O-2021-8 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING THE SITE PLAN ADOPTED IN ORDINANCE NO. O-0304-33, FOR PART OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION TWENTY-SIX (26), TOWNSHIP NINE (9) NORTH, RANGE THREE (3) WEST OF THE INDIAN MERIDIAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. (512 NORTH INTERSTATE DRIVE) Attachments: City Council Staff Report O-2021-8 Location Map Staff Report Overall Site Plan Pre-Development Summary Protest Map-Letter 10-8-2020 10-8-20 PC Minutes - O-2021-8 PP-2021-1 - Car-Mart ACTION NEEDED: Motion to Introduce and adopt Ordinance O-2021-8 upon First Reading by title. ACTION TAKEN: _______________________________________ City of Norman, OK Page 3 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 7 CONSIDERATION OF ORDINANCE O-2021-10 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE CITY OF NORMAN, OKLAHOMA AMENDING SECTION 429.1, SECTIONS 2, 3, 4, AND 5 OF THE ZONING ORDINANCE TITLED FLOOD HAZARD DISTRICT TO ADD A DEFINITION FOR BASE LEVEL ENGINEERING; INCORPORATE AND ADOPT THE NEW FEDERAL EMERGENCY MANAGEMENT AGENCY REPORT DATED JANUARY 15, 2021, ELIMINATE REFERENCES TO THE CONDITIONAL LETTER OF MAP REVISION; ALLOWING FOR ADDITIONAL INFORMATION TO BE CONSIDERED IN CERTAIN ZONES IN THE ABSENCE OF BASE FLOOD ELEVATION DATA AND FLOODWAY DATA; CORRECT SPELLING AND GRAMMATICAL ERRORS THROUGHOUT; AND PROVIDING FOR THE SEVERABILITY THEREOF. Attachments: City Council Staff Report O-2021-10 O-2021-10 Annotated Ten Mile Flat Creek Floodplain Map 11032020 Brookhaven Creek Floodplain Map 11032020 Staff Report Flood Plain Amendment 10-8-20 PC Minutes - O-2021-10 Floodplain ACTION NEEDED: Motion to Introduce and adopt Ordinance O-2021-10 upon First Reading by title. ACTION TAKEN: _______________________________________ City of Norman, OK Page 4 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 8 CONSIDERATION OF ORDINANCE O-2021-12 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 460 OF CHAPTER 22 OF THE CODE OF THE CITY OF NORMAN SO AS TO REMOVE PART OF THE EAST 53 1/3 ACRES OF THE WEST 106 2/3 ACRES OF THE SOUTHEAST QUARTER (SE/4) OF SECTION SIXTEEN (16), TOWNSHIP NINE (9) NORTH, RANGE TWO (2) WEST OF THE INDIAN MERIDIAN, CLEVELAND COUNTY, OKLAHOMA, FROM THE RE, RESIDENTIAL ESTATES DISTRICT AND PLACE THE SAME IN THE A-1, GENERAL AGRICULTURAL DISTRICT, OF SAID CITY; AND PROVIDING FOR THE SEVERABILITY THEREOF. (2001 EAST ROCK CREEK ROAD) Attachments: City Council Staff Report O-2021-12 Location Map Staff Report Pre-Development Description of Project Site Plan Aerial Photo Predevelopment Summary Updated Protest Map 10-20-2020 Protest Map-Letters 10-8-2020 10-8-20 PC Minutes - O-2021-12 - Bell ACTION NEEDED: Motion to Introduce and adopt Ordinance O-2021-12 upon First Reading by title. ACTION TAKEN: _______________________________________ City of Norman, OK Page 5 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 9 CONSIDERATION OF ORDINANCE O-2021-13 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 460 OF CHAPTER 22 OF THE CODE OF THE CITY OF NORMAN SO AS TO GRANT SPECIAL USE FOR LIGHT MANUFACTURING AND SPECIAL USE FOR A BAR, LOUNGE OR TAVERN IN THE C-3, INTENSIVE COMMERCIAL DISTRICT FOR LOTS ONE (1), TWO (2), AND THREE (3), IN BLOCK THREE (3), OF ORIGINAL TOWN OF NORMAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. (109 EAST TONHAWA, CURRENTLY IDENTIFIED AS SUITE 120 ONLY) Attachments: City Council Staff Report O-2021-13 Location Map Staff Report 109 Tonhawa Floor Plan Pre-Development Summary 10-8-20 PC Minutes - O-2021-13 - Equity Brewing ACTION NEEDED: Motion to Introduce and adopt Ordinance O-2021-13 upon First Reading by title. ACTION TAKEN: _______________________________________ 10 CONSIDERATION OF ORDINANCE O-2021-14 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 460 OF CHAPTER 22 OF THE CODE OF THE CITY OF NORMAN SO AS TO GRANT SPECIAL USE FOR MUNICIPAL USES IN THE A-2, RURAL AGRICULTURAL DISTRICT FOR PART OF THE SOUTHEAST QUARTER OF SECTION SEVEN (7), TOWNSHIP EIGHT (8) NORTH, RANGE TWO (2) WEST OF THE INDIAN MERIDIAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. (3901 CHAUTAUQUA AVENUE) Attachments: City Council Staff Report O-2021-14 Location Map Staff Report Site Plan Pre-Development Summary 10-8-20 PC Minutes - O-2021-14 Norman ACTION NEEDED: Motion to Introduce and adopt Ordinance O-2021-14 upon First Reading by title. ACTION TAKEN: _______________________________________ City of Norman, OK Page 6 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 Report/Communication 11 CONSIDERATION OF THE NORMAN CONVENTION AND VISITOR’S BUREAU, INC., (NCVB) 2020 ANNUAL REPORT THROUGH JUNE 30, 2020. Attachments: City Council Staff Report VisitNorman FY20 Annual Report ACTION NEEDED: Motion to acknowledge receipt of the report and direct the filing thereof. ACTION TAKEN: _________________________________ Authorization for Purchase 12 CONSIDERATION OF AUTHORIZATION FOR THE PURCHASE OF BUILDINGS AND CONTENTS INSURANCE FOR THE CITY OF NORMAN FROM AFFILIATED FM INSURANCE COMPANY IN THE AMOUNT OF $341,533 FOR THE PERIOD OF DECEMBER 1, 2020, TO DECEMBER 1, 2021 AND BUDGET APPROPRIATION FROM THE RISK MANAGEMENT FUND BALANCE. Attachments: City Council Staff Report Quote from Affiliated FM ACTION NEEDED: Motion to approve or reject authorization for the purchase of Buildings and Contents insurance in the amount of $341,533 from Affiliated FM Insurance Company for the period of December 1, 2020, to December 1, 2021, and appropriate $73,766 from the Risk Management Fund Balance (43-29000) to Liability and Property (43330104-44403). ACTION TAKEN: ____________________________________ Bid City of Norman, OK Page 7 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 13 CONSIDERATION OF AWARDING REQUEST FOR PROPOSAL RFP-2021-25, APPROVAL OF CONTRACT K-2021-46 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND RGROUP, INC., D/B/A UNITED TURF AND TRACK IN THE AMOUNT OF $648,720; PERFORMANCE BOND B-2021-39, STATUTORY BOND B-2021-40, AND MAINTENANCE BOND MB-2021-25 FOR THE NORMAN FORWARD GRIFFIN PARK PHASE 4 NORTHWEST FIELD IMPROVEMENTS PROJECT. Attachments: City Council Staff Report NW Fields Phase 4 Bid Tab 10-16-2020 United Turf Contract Griffin Phase 4 Bonds - signed ACTION NEEDED: Acting as the Norman Municipal Authority, motion to accept or reject Request for Proposal RFP-2021-25 with RGroup, Inc., d/b/a United Turf and Track for the NORMAN FORWARD Griffin Park Phase 4 Northwest Field Improvements Project; and, if accepted, approve Contract K-2021-46 in the amount of $648,720 and the performance, statutory, and maintenance bonds; authorize the execution of the contract and bonds; and direct the filing of the bonds. ACTION TAKEN: _________________________________________ City of Norman, OK Page 8 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 14 CONSIDERATION OF AWARDING BID K-2021-30, APPROVAL OF CONTRACT K-2021-30 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND NASH CONSTRUCTION COMPANY IN THE AMOUNT OF $258,122.50 FOR THE FYE 2021 CONCRETE SIDEWALK PROJECT, PERFORMANCE BOND B-2021-29, STATUTORY BOND B-2021-30, AND MAINTENANCE BOND MB-2021-16, RESOLUTION R-2021-21 GRANTING TAX EXEMPT STATUS; AND BUDGET TRANSFER. Attachments: City Council Staff Report FYE 2021 Bid Tabulation Contract_K-2021-30 Performance Bond_B 2021-29 Statutory Bond_B 2021-30 Maintenance Bond_MB 2021-16 Location Maps_FYE 2021 CIP SIDEWALKS Table 1 ACTION NEEDED: Motion to accept or reject all bids meeting specifications; and, if accepted, award the bid in the amount of $258,122.50 to Nash Construction Company as the lowest and best bidder meeting specifications; approve Contract K-2021-30 and the performance, statutory, and maintenance bonds; authorize execution of the contract and bonds; direct the filing of the bonds; adopt Resolution R-2021-21; and transfer $25,034 from Project TC0038, ADA Compliance Audit & Repair, Construction (50590026-46101) to Project TC0249, Sidewalk Program for Schools and Arterials, Construction (50593317-46101). ACTION TAKEN: ________________________ City of Norman, OK Page 9 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 15 CONSIDERATION AND AWARDING OF BID 2021-32 FOR THE PURCHASE OF PORTLAND CEMENT CONCRETE FOR USE BY THE STREET AND STORMWATER DIVISIONS. Attachments: City Council Staff Report Bid Tab Concrete ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 1; and, if accepted, award the bid to Methany Concrete as the lowest and best bidder meeting specifications and Dolese Brothers Company as the alternate bidder. ACTION TAKEN: ________________________________ ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Sections 2 and 3; and, if accepted, award the bid to Dolese Brothers Company as the lowest and best bidder meeting specifications and Van Eaton Ready Mix as the alternate bidder. ACTION TAKEN: ________________________________ ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 4; and, if accepted, award the bid to Dolese Brothers Company as the lowest and best bidder meeting specifications and Metheny Concrete as the alternate bidder. ACTION TAKEN: ________________________________ ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 5, 6B, 6F, and 6G; and, if accepted, award the bid to Metheny Concrete as the lowest and best bidder meeting specifications and Van Eaton Ready Mix as the alternate bidder . ACTION TAKEN: ________________________________ ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 6A; and, if accepted, award the bid to Van Eaton Ready Mix and Dolese Brothers Company as the lowest and best bidders meeting specifications. ACTION TAKEN: ________________________________ ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 6C; and, if accepted, award the bid to Metheny Concrete, Van Eaton Ready Mix, and Dolese Brothers Company as the lowest and best bidders meeting specifications. ACTION TAKEN: ________________________________ ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 6D; and, if accepted, award the bid to Metheny Concrete as the lowest and best bidders meeting specifications and Van Eaton Ready Mix and Dolese Brothers Company as the alternate bidders. ACTION TAKEN: ________________________________ ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 6E and 6H; and, if accepted, award the bid to Van Eaton Ready Mix and Dolese Brothers City of Norman, OK Page 10 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 Company as the lowest and best bidders meeting specifications and Metheny Concrete as the alternate bidder. ACTION TAKEN: ________________________________ Easement 16 EASEMENT E-2021-36: CONSIDERATION OF ACCEPTANCE OF A PERMANENT DRAINAGE EASEMENT IN THE AMOUNT OF $3,670 FROM QUEST CHURCH INCORPORATED, FOR THE 36TH AVENUE NORTHWEST FROM TECUMSEH ROAD TO INDIAN HILLS ROAD BOND PROJECT. Attachments: City Council Staff Report E-2021-36 Easement Table Easement Location Map Project Location Map ACTION NEEDED: Motion to accept or reject Easement E-2021-36; and, if accepted, direct the filing thereof with the Cleveland County Clerk and payment in the amount of $3,670 to Quest Church, Inc. ACTION TAKEN: ______________________________ 17 TEMPORARY EASEMENT E-2021-37: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY DRIVEWAY EASEMENT DONATED BY QUEST CHURCH INCORPORATED, FOR THE 36TH AVENUE NORTHWEST FROM TECUMSEH ROAD TO INDIAN HILLS ROAD BOND PROJECT. Attachments: City Council Staff Report E-2021-37 Easement Table Easement Location Map Project Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-37; and, if accepted, direct the filing thereof with the City Clerk. ACTION TAKEN: __________________________________ City of Norman, OK Page 11 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 18 EASEMENT E-2021-38: A PERMANENT PUBLIC DRAINAGE EASEMENT DONATED BY BILL AND MELINDA ROSKO TO SERVE GRANDVIEW ESTATES NORTH ADDITION NO. 2. Attachments: City Council Staff Report E-2021-38 Easement Exhibit ACTION NEEDED: Motion to accept or reject Easement E-2021-38; and, if accepted, direct the filing thereof with the Cleveland County Clerk. ACTION TAKEN: __________________________________ Certificate of Survey 19 CONSIDERATION OF A NORMAN RURAL CERTIFICATE OF SURVEY COS-2021-5 FOR HARMON ESTATES AND ACCEPTANCE OF EASEMENTS E-2021-39 AND E-2021-40. (GENERALLY LOCATED ON THE SOUTH SIDE OF ROCK CREEK ROAD WEST OF 60TH AVENUE N.E.) Attachments: City Council Staff Report Location Map Certificate of Survey E-2021-39 E-2021-40 Staff Report Greenbelt Comments 10-8-20 PC Minutes - Harmon Estates ACTION NEEDED: Motion to approve or reject Norman Rural Certificate of Survey COS-2021-5 for Harmon Estates; and, if approved, accept Easements E-2021-39 and E-2021-40; and direct the filing of the Certificate of Survey and easements with the Cleveland County Clerk. ACTION TAKEN: __________________________________________ City of Norman, OK Page 12 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 20 CONSIDERATION OF A NORMAN RURAL CERTIFICATE OF SURVEY COS-2021-6 FOR SANDPLUM HILLS FOR 39.76 ACRES OF PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF 132ND AVENUE S.E. SOUTH OF POST OAK ROAD. Attachments: City Council Staff Report Location Map COS Sandplum Hills Staff Report 10-8-20 PC Minutes - Sandplum Hills ACTION NEEDED: Motion to approve or reject Norman Rural Certificate of Survey COS-2021-6 for Sandplum Hills; and, if approved, and direct the filing of the Certificate of Survey and easements with the Cleveland County Clerk. ACTION TAKEN: __________________________________________ Donation 21 CONSIDERATION OF THE ACCEPTANCE OF A DONATION OF $500 FROM THE J.M. WILLIAMS REVOCABLE TRUST TO BE USED BY THE POLICE DEPARTMENT. Attachments: City Council Staff Report ACTION NEEDED: Motion to accept or reject a donation in the amount of $500 from the J.M. Williams Revocable Trust to be used by the Police Department; and, if accepted, increase Police Donations (106-363372) by $500. ACTION TAKEN: _____________________________ Contract City of Norman, OK Page 13 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 22 AMENDMENT NO. TWO TO CONTRACT K-1718-123: BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND HOWELL AND VANCUREN, INC., INCREASING THE CONTRACT AMOUNT BY $46,800 FOR A REVISED CONTRACT AMOUNT OF $527,400 PLUS AN ADDITIONAL $500 FOR REIMBURSABLE EXPENSES TO PROVIDE ADDITIONAL DESIGN SERVICES FOR THE PREPARATION OF CONSTRUCTION DOCUMENTS, BIDDING SERVICES AND CONSTRUCTION SUPERVISION FOR THE NORMAN FORWARD RUBY GRANT PARK. Attachments: City Council Staff Report Ruby Grant Park Amendment Two ACTION NEEDED: Acting as the Norman Municipal Authority, motion to approve or reject Amendment No. Two to Contract K-1718-123 with Howell and VanCuren, Inc., increasing the contract amount by $46,800 for a revised contract amount of $527,400 plus an additional $500 for reimbursable expenses; and, if approved, authorize the execution thereof. ACTION TAKEN: ____________________________________ 23 CHANGE ORDER NO. THREE TO CONTRACT K-1819-1: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND CENTRAL CONTRACTING SERVICES, INC., DECREASING THE CONTRACT AMOUNT BY $3,603.53 FOR A REVISED CONTRACT AMOUNT OF $1,560,265.94 FOR THE STREET MAINTENANCE BOND - URBAN CONCRETE PAVEMENT, FYE 2019 LOCATIONS AND FINAL ACCEPTANCE OF THE PROJECT. Attachments: City Council Staff Report K-1819-1 Change Order No. 3 Cost Summary Table Final Invoice List of locations and maps ACTION NEEDED: Motion to approve or reject Change Order No. Three to Contract K-1819-1 with Central Contracting Services, Inc., decreasing the contract amount by $3,603,53 for a revised contract amount of $1,560,265.94 and if approved, authorize the execution thereof, accept the project, direct final payment in the amount of $72,395.58 to Central Contracting Services, Inc. ACTION TAKEN: ____________________________________ City of Norman, OK Page 14 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 24 CHANGE ORDER NO. ONE TO CONTRACT K-1920-8: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SILVER STAR CONSTRUCTION COMPANY, INC., INCREASING THE CONTRACT AMOUNT BY $65,013 FOR A REVISED CONTRACT AMOUNT OF $1,505,013 FOR THE URBAN ASPHALT PAVEMENT PROJECT, FYE 2020 LOCATIONS, AND FINAL ACCEPTANCE OF THE PROJECT. Attachments: City Council Staff Report K-1920-8 Change Order No. 1 Cost Summary Table Final Invoice Location Map ACTION NEEDED: Motion to approve or reject Change Order No. One to Contract K-1920-8 with Silver Star Construction Company, Inc., increasing the contract amount by $65,013 for a revised contract amount of $1,505,013; and if approved, authorize the execution thereof, accept the project, direct final payment in the amount of $75,250.65 to Silver Star Construction Company, Inc. ACTION TAKEN: ____________________________________ 25 CHANGE ORDER NO. ONE TO CONTRACT K-1920-99: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND EMC SERVICES, L.L.C., INCREASING THE CONTRACT AMOUNT BY $103,245 FOR A REVISED CONTRACT AMOUNT OF $496,515 FOR THE VICKSBURG CHANNEL LINE REPLACEMENT PROJECT, FINAL ACCEPTANCE OF THE PROJECT AND BUDGET TRANSFER. Attachments: City Council Staff Report Change Order Final Pay App Vicksburg Channel Liner Replacement Project Location Map ACTION NEEDED: Motion to approve or reject Change Order No. One to Contract K-1920-99 WITH EMC Services, L.L.C., increasing the contract amount by $103,245 for a revised contract amount of $496,315; and, if approved, authorize the execution thereof, accept the project, direct final payment in the amount of $496,315 to EMC Services, L.L.C., and transfer $103,245 from Project SC0678, Force Account-Drainage, Materials (50599906-46301); to Project SC0533, Force Account-Drainage, Construction (50599906-46101). ACTION TAKEN: ____________________________________ City of Norman, OK Page 15 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 26 CONTRACT K-2021-66: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, NORMAN AFFORDABLE HOUSING CORPORATION, INC., AND NORMAN COMMUNITY HOUSING DEVELOPMENT 2015, INC. IN THE AMOUNT OF $653,820 AS AGREED UPON UNDER THE FYE 2021 HOME INVESTMENT PARTNERSHIP PROGRAM TO CONSTRUCT THREE (3) THREE-BEDROOM SINGLE FAMILY STRUCTURES LOCATED AT 112 AND 114 WEST JOHNSON STREET AND 815 NORTH STEWART AVENUE TO BE USED FOR AFFORDABLE HOUSING IN THE CITY OF NORMAN. Attachments: City Council Staff Report K-2021-66 Written Agreement Plans and Specs Draft Visitability Ordinance ACTION NEEDED: Motion to approve or reject Contract K-2021-66 with Norman Affordable Housing Corporation, Inc., and Norman Community Housing Development 2015, Inc. in the amount of $653,820 as agreed upon under the FYE 2021 HOME Investment Partnership; and, if approved, authorize the execution thereof. ACTION TAKEN: __________________________________ 27 RATIFICATION OF A DECLARATION OF AN EMERGENCY AND THE APPROVAL OF CONTRACT K-2021-71 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THOMPSON CONSULTING SERVICES IN AN AMOUNT NOT-TO-EXCEED $1,281,825 TO PROVIDE DISASTER DEBRIS MONITORING SERVICES FOR DAMAGES FROM THE ICE STORM ON OCTOBER 26, 2020, AND BUDGET TRANSFER AND APPROPRIATION. Attachments: City Council Staff Report Thompson Consulting Services Agreement.pdf Monitoring_Scope and Budget Estimate Kevin Stitt Declaration of Disaster City of Norman Proclamation ACTION NEEDED: Motion to ratify the declaration of an emergency to provide disaster debris services for damages from the ice storm on October 26, 2020; and, if ratified, approve Contract K-2021-71 with Thompson Consulting Services in an amount not-to-exceed $1,281,825 and authorize the execution thereof. ACTION TAKEN: ____________________________________ Resolution City of Norman, OK Page 16 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 28 AMENDMENT NO. TWO TO RESOLUTION R-1819-66: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, ESTABLISHING A CHARTER REVIEW COMMISSION FOR THE PURPOSE OF CONDUCTING A TARGETED REVIEW OF THE NORMAN CITY CHARTER AND TO REPORT ITS FINDINGS TO THE CITY COUNCIL. Attachments: City Council Staff Report R-1819-66 Am 2 - Clean Annotated Amendment to resolution ACTION NEEDED: Motion to adopt or reject Amendment No. Two to Resolution R-1819-66. ACTION TAKEN: _______________________________________ 29 RESOLUTION R-2021-66: A RESOLUTION AUTHORIZING THE NORMAN MUNICIPAL AUTHORITY (THE “AUTHORITY”) TO SEEK FINANCING PROPOSALS IN CONNECTION WITH THE ISSUANCE OF THE AUTHORITY’S SALES TAX REVENUE NOTE, SERIES 2020; AND CONTAINING OTHER PROVISIONS RELATING THERETO. Attachments: City Council Staff Report Resolution R-2021-66 ACTION NEEDED: Acting as the Norman Municipal Authority, motion to adopt or reject Resolution R-2021-66. ACTION TAKEN: _______________________________________ Contract City of Norman, OK Page 17 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 30 CONTRACT K-2021-65: A PURCHASE AND SALE AGREEMENT BY AND BETWEEN THE NORMAN TAX INCREMENT FINANCE AUTHORITY, THE CITY OF NORMAN, OKLAHOMA, AND UNIVERSITY TOWN CENTER, L.L.C., FOR THE PURCHASE OF TWELVE (12) ACRES OF REAL PROPERTY LOCATED IN THE VICINITY OF 24TH AVENUE N.W. AND WEST ROCK CREEK ROAD FOR A PURCHASE PRICE OF $2,069,971 AND BUDGET APPROPRIATION FROM THE UNIVERSITY NORTH PARK TAX INCREMENT FINANCE (UNPTIF) FUND BALANCE. Attachments: City Council Staff Report K-2021-65 ACTION NEEDED: Acting as the Norman Tax Increment Finance Authority and the City Council, motion to approve or reject Contract K-2021-65 with University Town Center, L.L.C.; and, if approved, authorize the City Manager to sign and execute all related closing documents on behalf of the City of Norman and the Norman Tax Increment Finance Authority and appropriate $2,700,000 from UNP TIF Fund Balance (57-29000) designating $1,350,000 ) to Project NFB002, Indoor Aquatic Facility Project Land (51795546-46001) and $1,350,000 to Project NFB003, Indoor Sports Facility Project Land (51796601-46001). ACTION TAKEN: __________________________________ Non-Consent Items City of Norman, OK Page 18 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 31 CONSIDERATION OF ORDINANCE O-2021-21: UPON FIRST, SECOND AND FINAL READING: AN ORDINANCE OF THE CITY OF NORMAN, OKLAHOMA AMENDING CHAPTER 10, ARTICLE XI, SECTION 1105 OF THE CODE OF THE CITY OF NORMAN, OKLAHOMA TO EXTEND THE PREVIOUSLY ADOPTED SUNSET DATE RELATED TO COVID-19 REGULATIONS FROM NOVEMBER 30, 2020 TO MARCH 1, 2021; DECLARING AN EMERGENCY; AND PROVIDING FOR THE SEVERABILITY THEREOF. Attachments: City Council Staff Report O-2021-21 Clean O-2021-21 Annotated ACTION NEEDED: Motion to adopt or reject Ordinance O-2120-21 upon First Reading by title only. ACTION TAKEN:__________________________________ ACTION NEEDED: Motion to adopt or reject Ordinance O-2021-21 upon Second Reading section by section. ACTION TAKEN:__________________________________ ACTION NEEDED: Motion to approve Emergency Section 2. ACTION TAKEN:__________________________________ ACTION NEEDED: Motion to adopt or reject Ordinance O-2021-21 upon Final Reading as a whole. ACTION TAKEN:___________________________________ 32 CONSIDERATION OF ADJOURNING INTO AN EXECUTIVE SESSION AS AUTHORIZED BY OKLAHOMA STATUTES, TITLE 25 § 307(B)(4) TO DISCUSS PENDING LITIGATION IN THE CASE OF FRATERNAL ORDER OF POLICE, LODGE NO. 122, VS. CITY OF NORMAN, CASE NO. CV-2020-661. Attachments: City Council Staff Report ACTION NEEDED: Motion to adjourn out of the City Council Meeting and convene into an Executive Session in order to discuss pending litigation in the case of Fraternal Order of Police, Lodge No. 122, vs. the City of Norman, Case No. CV-2020-661. ACTION TAKEN: ______________________________________ ACTION NEEDED: Motion to adjourn out of Executive Session and reconvene the City Council Meeting. ACTION TAKEN: ______________________________________ City of Norman, OK Page 19 Printed on 11/6/2020 City Council Meeting Agenda November 10, 2020 33 Miscellaneous Discussion This is an opportunity for citizens to address City Council. Remarks should be directed to the Council as a whole and limited to three minutes or less. 34 Adjournment City of Norman, OK Page 20 Printed on 11/6/2020