Norman Housing Authority

HOUSING AUTHORITY OF THE CITY OF NORMAN BOARD OF COMMISSIONERS REGULAR BOARD MEETING Administration/Resident Initiatives Building Conference Room (Handicap Accessible) 700 North Berry Road Norman, Oklahoma 73069 AGENDA JANUARY 08, 2024 12:30 p.m. Board of Commissioners Chairman Jeff Cummins Vice-Chairperson Marianne Ratliff Commissioner Rick McKinney Commissioner Peggy Stockwell Commissioner Lee Lawrence It is the policy of the Housing Authority of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the Housing Authority of the City of Norman, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats and services regarding accessibility or inclusion, please contact us at 405-329-0933 x 313. To better serve you, five (5) business days’ advance notice is preferred.  January 08, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 2 ITEM 1. ROLL CALL ITEM 2. PLEDGE OF ALLEGIANCE LED BY VICE-CHAIRPERSON RATLIFF. ITEM 3. APPROVAL OF AGENDA ACTION REQUESTED: A motion to approve the Agenda for the January 08, 2024, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 4. CONSENT DOCKET INFORMATION: This Item is placed on the Agenda so that the Board, by unanimous consent, can designate those routine Agenda Items that they wish to be approved or acknowledged by one motion. If any Item proposed does not meet with approval of all Board Members, that Item will be heard in regular order. Staff recommends that Items 5 thru 7 to be placed on the Consent Docket. ACTION REQUESTED: A motion to place Items 5 thru 7 on the Consent Docket to be approved by one motion. ACTION TAKEN: __________________________________________ ITEM 5. APPROVAL OF MINUTES FROM NOVEMBER 13, 2023, REGULAR BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the November 13, 2023, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________  January 08, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 3 ITEM 6. APPROVAL OF MINUTES FROM NOVEMBER 22, 2023, SPECIAL BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the November 22, 2023, Special Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 7. ADMINISTRATIVE REPORT FOR THE MONTH OF DECEMBER, 2023. ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________ ITEM 8. RECOGNITION OF EMPLOYEE OF THE QUARTER ENDING 12/31/2023. ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________ ITEM 9. CONSIDERATION OF FINANCIAL STATEMENTS FOR OCTOBER 2023, AND ROUTINE CLAIMS AND CREDIT CARD EXPENSES FOR DECEMBER, 2023. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 10. CONSIDERATION OF RESOLUTION NUMBER NHA 23-24-017, A RESOLUTION TO DROP FRAUD PAYBACK ACCOUNTS AS UNCOLLECTIBLE DEBT FROM THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________  January 08, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 4 ITEM 11. CONSIDERATION OF RESOLUTION NUMBERS NHA 23-24-015 AND NHA 23-24-016, RESOLUTIONS TO DROP BALANCES FROM THE LOW RENT ACCOUNT RECEIVABLES AS A COLLECTION LOSS. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 12. AWARD OF BID TO REPLACE APPLIANCES AT THE PUBLIC HOUSING PROPERTIES. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 13. ACCEPTANCE OF THE FYE 2023 INDEPENDENT AUDIT. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 14. ACTION REGARDING PROPOSED REPAIRS UTILIZING LOW RENT RESERVES. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 15. NEW BUSINESS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________  January 08, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 5 ITEM 16. RECOGNITION OF VISITORS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: __________________________________________ ITEM 17. COMMISSIONER’S COMMENTS INFORMATION: This item appears on the Authority’s Agenda for the Board to make comments and to afford an opportunity for citizens to address the Board. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 18. ADJOURNMENT ACTION REQUESTED: A motion to adjourn the January 08, 2024, Regular Board Meeting. ACTION TAKEN: ___________________________________________ TIME ADJOURNED: _____________ NEXT BOARD MEETING – MONDAY, APRIL 08, 2024 @ 12:30 PM (ANNUAL)