Norman Housing Authority

Legend: AGENDA - green MINUTES - white ATTACHMENTS - blue RESOLUTIONS - yellow HOUSING AUTHORITY OF THE CITY OF NORMAN BOARD OF COMMISSIONERS REGULAR BOARD MEETING (Board Member Lunch 12:00pm-12:30pm in Executive Office) Administration/Resident Initiatives Building Conference Room (Handicap Accessible) 700 North Berry Road Norman, Oklahoma 73069 AGENDA NOVEMBER 18, 2024 12:30 p.m. Board of Commissioners Chairman Jeff Cummins Vice-Chairperson Marianne Ratliff Commissioner Rick McKinney Commissioner Peggy Stockwell Commissioner Vacant It is the policy of the Housing Authority of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the Housing Authority of the City of Norman, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats and services regarding accessibility or inclusion, please contact us at 405-329-0933 x 313. To better serve you, five (5) business days’ advance notice is preferred.  November 18, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 2 ITEM 1. ROLL CALL ITEM 2. PLEDGE OF ALLEGIANCE LED BY COMMISSIONER STOCKWELL. ITEM 3. APPROVAL OF AGENDA ACTION REQUESTED: A motion to approve the Agenda for the November 18, 2024, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 4. LOYALTY OATH FOR NEW BOARD MEMBER, BECKY HUNT. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 5. CONSENT DOCKET INFORMATION: This Item is placed on the Agenda so that the Board, by unanimous consent, can designate those routine Agenda Items that they wish to be approved or acknowledged by one motion. If any Item proposed does not meet with approval of all Board Members, that Item will be heard in regular order. Staff recommends that Items 6 thru 8 to be placed on the Consent Docket. ACTION REQUESTED: A motion to place Items 6 thru 8 on the Consent Docket to be approved by one motion. ACTION TAKEN: __________________________________________  November 18, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 3 ITEM 6. APPROVAL OF MINUTES FROM SEPTEMBER 09, 2024, REGULAR BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the September 09, 2024, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 7. CONSIDERATION OF FINANCIAL STATEMENTS FOR AUGUST 2024, AND ROUTINE CLAIMS AND CREDIT CARD EXPENSE FOR OCTOBER, 2024. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 8. ADMINISTRATIVE REPORT FOR THE MONTH OF OCTOBER, 2024. ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________ ITEM 9. RECOGNITION OF EMPLOYEE OF THE QUARTER ENDING 9/30/24. ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________ ITEM 10. EXECUTIVE SESSION TO DISCUSS YEAR END INCENTIVES FOR STAFF AND EXECUTIVE DIRECTOR, AND RENEWAL OF EXECUTIVE DIRECTORS EMPLOYMENT CONTRACT. ACTION REQUESTED: A motion to go into executive session. ACTION TAKEN: ___________________________________________  November 18, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 4 ITEM 11. OPEN SESSION. ACTION REQUESTED: A motion to conclude executive session and go into open session. ACTION TAKEN: ___________________________________________ ITEM 12. CONSIDERATION OF EXECUTIVE DIRECTOR AND STAFF YEAR END INCENTIVES. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 13. CONSIDERATION TO RENEW EXECUTIVE DIRECTOR’S EMPLOYMENT CONTRACT. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 14. CONSIDERATION OF RESOLUTION NUMBER NHA 24-25-005, A RESOLUTION TO AMEND THE LOW RENT PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY. (FLAT RENTS) ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 15. CONSIDERATION OF RESOLUTION NUMBERS NHA 24-25-006 THROUGH NHA 24-25-009, RESOLUTIONS TO DROP ACCOUNTS AS UNCOLLECTIBLE DEBT FROM PAST PUBLIC HOUSING RESIDENTS. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________  November 18, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 5 ITEM 16. CONSIDERATION OF RESOLUTION NUMBER NHA 24-25-011, A RESOLUTION TO DROP ACCOUNTS FROM THE HCV PROGRAM. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 17. CONSIDERATION OF RESOLUTION NUMBER NHA 24-25-010, A RESOLUTION TO AMEND THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM ADMINISTRATIVE PLAN. (PAYMENT STANDARDS) ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 18. CONSIDERATION OF RESOLUTION NUMBER NHA 24-25-012, A RESOLUTION TO AMEND THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM ADMINISTRATIVE PLAN. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 19. NEW BUSINESS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 20. RECOGNITION OF VISITORS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: __________________________________________  November 18, 2024 NHA Board of Commissioners Regular Board Meeting Agenda Page 6 ITEM 21. COMMISSIONER’S COMMENTS INFORMATION: This item appears on the Authority’s Agenda for the Board to make comments and to afford an opportunity for citizens to address the Board. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 22. ADJOURNMENT ACTION REQUESTED: A motion to adjourn the November 18, 2024, Regular Board Meeting. ACTION TAKEN: ___________________________________________ TIME ADJOURNED: _____________ NEXT BOARD MEETING – MONDAY, JANUARY 13, 2025 @ 12:30 PM (REGULAR)