Norman Housing Authority Meeting

Legend: AGENDA - green MINUTES - white ATTACHMENTS - blue RESOLUTIONS - yellow HOUSING AUTHORITY OF THE CITY OF NORMAN BOARD OF COMMISSIONERS REGULAR BOARD MEETING NOVEMBER 05, 2018 12:30 p.m. (Board Member Lunch 12:00pm-12:30pm in Executive Office) Administration/Resident Initiatives Building (Handicap Accessible) 700 North Berry Road Norman, Oklahoma 73069 AGENDA ITEM 1. ROLL CALL ITEM 2. PLEDGE OF ALLEGIANCE LED BY JEFF CUMMINS ITEM 3. APPROVAL OF AGENDA ACTION REQUESTED: A motion to approve the Agenda for the November 05, 2018, Regular Board Meeting, as presented. ACTION TAKEN: ________________________________________________ ITEM 4. CONSENT DOCKET INFORMATION: This Item is placed on the Agenda so that the Board, by unanimous consent, can designate those routine Agenda Items that they wish to be approved or acknowledged by one motion. If any Item proposed does not meet with approval of all Board Members, that Item will be heard in regular order. Staff recommends that Items 5 thru 9 to be placed on the Consent Docket. ACTION REQUESTED: A motion to place Items 5 thru 9 on the Consent Docket to be approved by one motion. ACTION TAKEN: ______________________________________________  November 05, 2018 NHA Board of Commissioners Regular Board Meeting Agenda Page 2 ITEM 5. APPROVAL OF MINUTES FROM SEPTEMBER 10, 2018, REGULAR BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the September 10, 2018, Regular Board Meeting, as presented. ACTION TAKEN: ________________________________________________ ITEM 6. CONSIDERATION OF FINANCIAL STATEMENTS FOR AUGUST 2018, AND ROUTINE CLAIMS AND CREDIT CARD EXPENSE FOR SEPTEMBER, 2018. ACTION REQUESTED: Approve as presented. ACTION TAKEN:_________________________________________________ ITEM 7. ADMINISTRATIVE REPORT FOR THE MONTH OF SEPTEMBER, 2018. ACTION REQUESTED: No action necessary. ACTION TAKEN: ________________________________________________ ITEM 8. RATIFICATION OF HOLIDAY AND REGULAR BOARD MEETING SCHEDULE FOR 2019. ACTION REQUESTED: Approve as presented. ACTION TAKEN:_________________________________________________ ITEM 9. RATIFICATION OF BOILER REPLACEMENT AT ROSE ROCK VILLA. ACTION REQUESTED: Approve as presented. ACTION TAKEN:_________________________________________________ ITEM 10. RECOGNITION OF EMPLOYEE OF THE QUARTER ENDING 9/30/2018 ACTION REQUESTED: No action necessary. ACTION TAKEN: _______________________________________________  November 05, 2018 NHA Board of Commissioners Regular Board Meeting Agenda Page 3 ITEM 11. SPECIAL PROGRAMS ACTION REQUESTED: No action necessary. ACTION TAKEN: _______________________________________________ ITEM 12. CONSIDERATION OF RESOLUTION NUMBER NHA 18-19-008, A RESOLUTION TO APPROVE REVISED POSITION DESCRIPTIONS AND NHA ORGANIZATIONAL CHART. ACTION REQUESTED: Approve as presented. ACTION TAKEN:_________________________________________________ ITEM 13. CONSIDERATION OF RESOLUTION NUMBER NHA 18-19-007, A RESOLUTION TO AMEND THE PREVIOUSLY ADOPTED STATEMENT OF POLICIES GOVERNING THE ADMISSION TO AND CONTINUED OCCUPANCY OF THE HUD-AIDED, SECTION 8 HOUSING CHOICE VOUCHER PROGRAM, OPERATED BY THE HOUSING AUTHORITY OF THE CITY OF NORMAN. ACTION REQUESTED: Approve as presented. ACTION TAKEN:_________________________________________________ ITEM 14. CONSIDERATION OF CONTRACT TO PAINT INTERIOR OF NHA ADMIN OFFICE BUILDING. ACTION REQUESTED: Approve as presented. ACTION TAKEN:_________________________________________________ ITEM 15. CONSIDERATION OF CONTRACT TO REPLACE CARPETING WITHIN THE NHA ADMIN OFFICE BUILDING. ACTION REQUESTED: Approve as presented. ACTION TAKEN:_________________________________________________ ITEM 16. EXECUTIVE SESSION TO DISCUSS YEAR END INCENTIVES AND EXECUTIVE DIRECTOR’S EMPLOYMENT CONTRACT. ACTION REQUESTED: A motion to go into executive session. ACTION TAKEN:____________________________________________  November 05, 2018 NHA Board of Commissioners Regular Board Meeting Agenda Page 4 ITEM 17. OPEN SESSION. ACTION REQUESTED: A motion to conclude executive session and go into open session. ACTION TAKEN: ____________________________________________ ITEM 18. AWARD OF YEAR END INCENTIVES. ACTION REQUESTED: As desired by the Board. ACTION TAKEN:_________________________________________________ ITEM 19. RENEWAL OF EXECUTIVE DIRECTOR’S EMPLOYMENT CONTRACT. ACTION REQUESTED: As desired by the Board. ACTION TAKEN:_________________________________________________ ITEM 20. NEW BUSINESS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ____________________________________________ ITEM 21. RECOGNITION OF VISITORS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ____________________________________________ ITEM 22. COMMISSIONER’S COMMENTS INFORMATION: This item appears on the Authority’s Agenda for the Board to make comments and to afford an opportunity for citizens to address the Board. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ____________________________________________  November 05, 2018 NHA Board of Commissioners Regular Board Meeting Agenda Page 5 ITEM 23. ADJOURNMENT ACTION REQUESTED: A motion to adjourn the November 05, 2018, Regular Board Meeting. ACTION TAKEN: _______________________________________________ TIME ADJOURNED: _____________ NEXT BOARD MEETING – MONDAY, JANUARY 21, 2019 @ 12:30 PM (REGULAR)