Norman Housing Authority Meeting

Legend: AGENDA - green MINUTES - white ATTACHMENTS - blue RESOLUTIONS - yellow HOUSING AUTHORITY OF THE CITY OF NORMAN BOARD OF COMMISSIONERS ANNUAL BOARD MEETING APRIL 12, 2021 12:30 p.m. (Board Member Lunch 12:00pm-12:30pm in Executive Office) Administration/Resident Initiatives Building (Handicap Accessible) 700 North Berry Road Norman, Oklahoma 73069 AGENDA ITEM 1. ROLL CALL ITEM 2. PLEDGE OF ALLEGIANCE LED BY VICE-CHAIRPERSON RATLIFF ITEM 3. APPROVAL OF AGENDA ACTION REQUESTED: A motion to approve the Agenda for the April 12, 2021, Annual Board Meeting, as presented. ACTION TAKEN: ________________________________________________ ITEM 4. ELECTION OF OFFICERS CHAIRMAN JEFF CUMMINS VICE CHAIRPERSON MARIANNE RATLIFF COMMISSIONER RICK MCKINNEY COMMISSIONER JAN HUNTER COMMISSIONER PAUL AUSTIN ACTION REQUESTED: As desired by the Board. ACTION TAKEN: _____________________________________________  April 12, 2021 NHA Board of Commissioners Annual Board Meeting Agenda Page 2 ITEM 5. CONSENT DOCKET INFORMATION: This Item is placed on the Agenda so that the Board, by unanimous consent, can designate those routine Agenda Items that they wish to be approved or acknowledged by one motion. If any Item proposed does not meet with approval of all Board Members, that Item will be heard in regular order. Staff recommends that Items 6 thru 13 to be placed on the Consent Docket. ACTION REQUESTED: A motion to place Items 6 thru 13 on the Consent Docket to be approved by one motion. ACTION TAKEN: ______________________________________________ ITEM 6. APPROVAL OF MINUTES FROM NOVEMBER 09, 2020, REGULAR BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the November 09, 2020, Regular Board Meeting, as presented. ACTION TAKEN: ________________________________________________ ITEM 7. CONSIDERATION OF FINANCIAL STATEMENTS FOR JANUARY 2021, AND ROUTINE CLAIMS AND CREDIT CARD EXPENSE FOR MARCH, 2021. ACTION REQUESTED: Approve as presented. ACTION TAKEN: _________________________________________________ ITEM 8. CONSIDERATION OF ADMINISTRATIVE REPORT FOR THE MONTH OF MARCH, 2021. ACTION REQUESTED: No action necessary. ACTION TAKEN: ________________________________________________  April 12, 2021 NHA Board of Commissioners Annual Board Meeting Agenda Page 3 ITEM 9. RATIFICATION OF RESOLUTION NUMBER NHA 20-21-008, A RESOLUTION TO AMEND THE PREVIOUSLY ADOPTED STATEMENT OF POLICIES GOVERNING THE ADMINISTRATIVE PLAN, SECTION 8 HOUSING CHOICE VOUCHER PROGRAM OPERATED BY THE HOUSING AUTHORITY OF THE CITY OF NORMAN. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ____________________________________________ ITEM 10. RATIFICATION OF RESOLUTION NUMBER NHA 20-21-009, A RESOLUTION TO DROP FRAUD PAYBACK ACCOUNTS AS UNCOLLECTIBLE DEBT FROM THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ____________________________________________ ITEM 11. RATIFICATION OF RESOLUTION NUMBER NHA 20-21-010, A RESOLUTION TO APPROVE THE NHA ANNUAL PLAN. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ____________________________________________ ITEM 12. RATIFICATION OF TREE CLEANUP APPROVED WITH ADVANTAGE TREE CARE. ACTION REQUESTED: Approve as presented. ACTION TAKEN: _________________________________________________ ITEM 13. CONSIDERATION OF RESOLUTION NUMBER NHA 20-21-011 AND NHA 20-21-012, RESOLUTIONS TO DROP ACCOUNTS AS UNCOLLECTIBLE DEBT FROM PAST PUBLIC HOUSING RESIDENTS. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ____________________________________________  April 12, 2021 NHA Board of Commissioners Annual Board Meeting Agenda Page 4 ITEM 14. RECOGNITION OF EMPLOYEE OF THE QUARTER ENDING 3/31/2021. ACTION REQUESTED: No action necessary. ACTION TAKEN: _______________________________________________ ITEM 15. CONSIDERATION OF RESOLUTION NUMBER NHA 20-21-013, A RESOLUTION TO AMEND THE PREVIOUSLY ADOPTED STATEMENT OF POLICIES GOVERNING THE ADMINISTRATIVE PLAN, SECTION 8 HOUSING CHOICE VOUCHER PROGRAM OPERATED BY THE HOUSING AUTHORITY OF THE CITY OF NORMAN. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ____________________________________________ ITEM 16. CONSIDERATION OF CLEANING CONTRACT FOR ROSE ROCK VILLA AND THE ADMINISTRATION BUILDING. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ____________________________________________ ITEM 17. CONSIDERATION OF PURCHASE OF DESKTOP COMPUTERS FOR SECTION 8 AND PUBLIC HOUSING. ACTION REQUESTED: Approve as presented. ACTION TAKEN: _________________________________________________ ITEM 18. ACCEPTANCE OF THE FYE 2020 INDEPENDENT AUDIT. ACTION REQUESTED: Approve as presented. ACTION TAKEN: _________________________________________________ ITEM 19. NEW BUSINESS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ____________________________________________  April 12, 2021 NHA Board of Commissioners Annual Board Meeting Agenda Page 5 ITEM 20. RECOGNITION OF VISITORS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ____________________________________________ ITEM 21. COMMISSIONER’S COMMENTS INFORMATION: This item appears on the Authority’s Agenda for the Board to make comments and to afford an opportunity for citizens to address the Board. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ____________________________________________ ITEM 22. ADJOURNMENT ACTION REQUESTED: A motion to adjourn the April 12, 2021, Annual Board Meeting. ACTION TAKEN: _______________________________________________ TIME ADJOURNED: _____________ NEXT BOARD MEETING – MONDAY, MAY 10, 2021 @ 12:30 PM (REGULAR)