Norman Housing Authority Meeting

HOUSING AUTHORITY OF THE CITY OF NORMAN BOARD OF COMMISSIONERS ANNUAL BOARD MEETING Administration/Resident Initiatives Building Conference Room (Handicap Accessible) 700 North Berry Road Norman, Oklahoma 73069 AGENDA APRIL 10, 2023 12:30 p.m. Board of Commissioners Chairman Jeff Cummins Vice-Chairperson Marianne Ratliff Commissioner Rick McKinney Commissioner Lee Lawrence Commissioner Peggy Stockwell It is the policy of the Housing Authority of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the Housing Authority of the City of Norman, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats and services regarding accessibility or inclusion, please contact us at 405-329-0933 x 313. To better serve you, five (5) business days’ advance notice is preferred.  April 10, 2023 NHA Board of Commissioners Annual Board Meeting Agenda Page 2 ITEM 1. ROLL CALL ITEM 2. PLEDGE OF ALLEGIANCE LED BY COMMISSIONER LAWRENCE. ITEM 3. APPROVAL OF AGENDA ACTION REQUESTED: A motion to approve the Agenda for the April 10, 2023, Annual Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 4. LOYALTY OATH FOR NEW BOARD MEMBER, PEGGY STOCKWELL. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 5. ELECTION OF OFFICERS CHAIRMAN JEFF CUMMINS VICE-CHAIRPERSON MARIANNE RATLIFF COMMISSIONER RICK MCKINNEY COMMISSIONER LEE LAWRENCE COMMISSIONER PEGGY STOCKWELL ACTION REQUESTED: As desired by the Board. ACTIONTAKEN: __________________________________________  April 10, 2023 NHA Board of Commissioners Annual Board Meeting Agenda Page 3 ITEM 6. CONSENT DOCKET INFORMATION: This Item is placed on the Agenda so that the Board, by unanimous consent, can designate those routine Agenda Items that they wish to be approved or acknowledged by one motion. If any Item proposed does not meet with approval of all Board Members, that Item will be heard in regular order. Staff recommends that Items 7 thru 12 to be placed on the Consent Docket. ACTION REQUESTED: A motion to place Items 7 thru 12 on the Consent Docket to be approved by one motion. ACTION TAKEN: __________________________________________ ITEM 7. APPROVAL OF MINUTES FROM JANUARY 09, 2023, REGULAR BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the January 09, 2023, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 8. CONSIDERATION OF FINANCIAL STATEMENTS FOR JANUARY 2023, AND ROUTINE CLAIMS AND CREDIT CARD EXPENSES FOR MARCH 31, 2023. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 9. ADMINISTRATIVE REPORT FOR THE MONTH OF MARCH, 2023. ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________  April 10, 2023 NHA Board of Commissioners Annual Board Meeting Agenda Page 4 ITEM 10. RATIFICATION OF CONTRACT APPROVAL WITH LG CONTRACTORS FOR THE EXTERIOR REPARIS OF ROSE ROCK VILLA. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ TEM 11. RATIFICATION OF RESOLUTION NUMBER NHA 22-23-006, A RESOLUTION TO CHANGE THE SECTION 8 ADMINISTRATIVE PLAN TO BIENNIAL INSPECTIONS. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 12. CONSIDRATION OF RESOLUTION NUMBER NHA 22-23-015, A RESOLUTION TO REVISE THE NHA BYLAWS TO INCORPORATE FINANCE POLICY 19-09-16-01. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 13. RECOGNITION OF EMPLOYEE OF THE QUARTER ENDING 3/31/2023. ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________ ITEM 14. CONSIDERATION OF CONTRACT FOR SCHEDULED MAINTENANCE OF ROSE ROCK VILLA BOILER AND CHILLER SYSTEM. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________  April 10, 2023 NHA Board of Commissioners Annual Board Meeting Agenda Page 5 ITEM 15. CONSIDERATION OF RESOLUTION NUMBER NHA 22-23-007 THRU NHA 22-23-013, RESOLUTIONS TO DROP ACCOUNTS AS UNCOLLECTIBLE DEBT FROM PAST PUBLIC HOUSING RESIDENTS. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ TEM 16. UPDATE ON THE SECURITY CAMERA INSTALLATION AT ROSE ROCK VILLA. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 17. ACCEPTANCE OF THE FYE 2022 INDEPENDENT AUDIT. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 18. EXECUTIVE SESSION TO DISCUSS STAFF & EXECUTIVE DIRECTOR SALARY INCREASES. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 19. OPEN SESSION. ACTION REQUESTED: A motion to conclude executive session and go into open session. ACTION TAKEN: ___________________________________________  April 10, 2023 NHA Board of Commissioners Annual Board Meeting Agenda Page 6 ITEM 20. CONSIDERATION OF SALARY INCREASES. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 21. CONSIDERATION OF RESOLUTION NUMBER NHA 22-23-014, A RESOLUTION TO APPROVE THE NHA ANNUAL PLAN. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 22. NEW BUSINESS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 23. RECOGNITION OF VISITORS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: __________________________________________ ITEM 24. COMMISSIONER’S COMMENTS INFORMATION: This item appears on the Authority’s Agenda for the Board to make comments and to afford an opportunity for citizens to address the Board. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________  April 10, 2023 NHA Board of Commissioners Annual Board Meeting Agenda Page 7 ITEM 25. ADJOURNMENT ACTION REQUESTED: A motion to adjourn the April 10, 2023, Annual Board Meeting. ACTION TAKEN: ___________________________________________ TIME ADJOURNED: _____________ NEXT BOARD MEETING – MONDAY, MAY 08, 2023 @ 12:30 PM (REGULAR)