Public Arts Board Meeting

Public Arts Board ~ May 14, 2018 ~ 4:00pm, City Hall In Attendance: Mike Tower, Debby Williams, Gary Kramer, Douglas Shaw Elder, Ally Richardson Item 1: - Tower called the meeting to order at 4:06pm Item 2: - Welcome ( No guests present) Item 3: - Approval of Minutes A motion to approve the minutes from the April 9th meeting was made by Elder and seconded by Kramer, the minutes were accepted without revision. Item 4: - Update of Finances Tower reported a beginning balance of $44,348.06 in addition to $849.03 in April utility donations, plus $99.58 interest income for a total of available funds of $45,296.67. No reported expenses since the last report, but committed funds of $2,400.00 for Skate Park Honorariums & $4,000.00 Maintenance Fund leave the PAB Net Available Funds at $38,896.67. Item 5: - Current Items a. Skate Parks - Elder reported that 2 of the 4 parks have been completed after April weather delays. Painted and set are Colonial Commons and Oak Tree Park South. He also reported the need for some mentorship or apprentice programs for younger artists working on the project in the future. The final 2 will be painted offsite and Instagram shots will be taken after installation. It was noticed that “questionable attire” (i.e., offensive t-shirts), were worn during the Oak Tree Park event. This makes photographing the event difficult and will be addressed to the artists and volunteers on future projects. Andy(project Coordinator) had to purchase $100 worth of rollers because of a lack of a generator for paint sprayers. A motion was made to reimburse for those supplies by Richardson and seconded by Kramer. The motion passed. Item 6: - Percent for Art Project Update a. Central Library Project - Williams reported that the Central Library Project was approved but was a complex process with issues with logistics and contracts from the London based artist. The process was assisted by legal council. b. Westwood Complex Ribbon Cutting - Williams reported the ribbon cutting ceremony for the Westwood Aquatic Complex was set for May 26th at 11:00am. Item 7: - Board Status Report a. 2018-19 Draft Budget - Tower covered the budget draft and the board discussed stated NAC approval of non budget expenditures and potential amount limitations as well as NAC administration costs and PAB funding. Further discussion and approvals were tabled until a larger board was in attendance.  b. PAB Brochure - Status and Designer Engagement - Elder reported on Toast Design Studio proposal to design an updated PAB brochure for Utility donation. Discussion on refining the verbiage from the old brochure to keep in line with the Mission of the PAB. Motion made by Richardson to approve the design proposal with Emily Smart and Toast Design Studio for $500, seconded by Kramer. The motion passed. c. Master Plan - Williams was to go over the outline for the proposed Master Plan and open to discussion, this item was tabled until a larger board was in attendance. Item 8: - New Business - No new business was discussed at this time. Item 9: - Adjournment - Tower made a motion to adjourn at 5:15pm, seconded by Kramer. Respectfully submitted, Ally Richardson