Public Safety Oversight Committee Meeting

CITIZENS PUBLIC SAFETY OVERSIGHT COMMITTEE MINUTES August 9, 2018 The Citizens Public Safety Oversight Committee of the City of Norman, Cleveland County, State of Oklahoma, met at 4 p.m. at 201 West Gray Street, Executive Conference Room on the 9th day of August, 2018, and notice and agenda of the meeting were posted at City Hall located at 201 W. Gray Street 24 hours prior to the beginning of the meeting. PRESENT: Members Lea Greenleaf, Linda Price, Joan Goth, Matthew Leal, Melanie Hayes, and Bill Scanlon ABSENT: Chair Eddie Sims, Members Jim Costello and David Wilson COMMITTEE LIAISONS: Robert Wasoski, FOP absent OU (position vacant) IAFF (position vacant) STAFF PRESENT: Kim Coffman, Budget Manager Captain Hawkins, NPD Mike Wilson, Deputy Fire Chief Major Foster, NPD Major Teuscher, NPD Item 2, being INTRODUCTION OF STAFF AND GUESTS Member Greenleaf called the meeting to order at 4:01 pm. He welcomed staff and guests to the meeting and asked them to introduce themselves. ******* Item 3, being APPROVAL OF THE CITIZENS PUBLIC SAFETY OVERSIGHT COMMITTEE MINUTES OF July 12, 2018. Citizens Public Safety Oversight Committee Minutes August 9, 2018 Page 2 Member Price made a motion to approve the Citizens Public Safety Oversight Committee minutes of the July 12, 2018 meeting, which motion was duly seconded by Member Scanlon; and the question being to approve the Citizens Public Safety Oversight Committee minutes of July 12, 2018 a vote was taken with the following result: YEAS: Members Lea Greenleaf, Linda Price, Joan Goth, Matthew Leal, Melanie Hayes, and Bill Scanlon NAYES: none Member Greenleaf declared the motion carried and the Citizens Public Safety Oversight Committee minutes of July 12, 2018 are approved. ****** ITEM 4, being: MONTHLY UPDATES Finance Report Kim Coffman gave the update. She stated that there were a lot of encumbrances from the previ- ous year that carried over into the new fiscal year. Member Scanlon asked about the double amounts of insurance for some of the departments that were on this month’s financial report. Coffman stated that she could find out. Fire Department Mike Wilson gave the update. He stated that the new tanker for Station No. 6 has had the specs finalized and will go on the Council docket the second meeting in August. Police Report Shawn Hawkins gave the report. He stated that 10 cadets will be graduating Oct. 3rd from the Academy, and the next lateral Academy will begin Oct. 29th. 12 applicants have been selected to move forward with the polygraphs for the lateral Academy. We are also currently down a dis- patch supervisor and a communications officer. COP hours for the month were 580, with 235 DDACTS, 186 in problem solving, and 159 in relationships. This recording of COP hours is not quite right due to something not getting reported in the system. Once the problem in reporting is found, the hours may go up significantly in the next couple of months. PAL had 46 kids go Citizens Public Safety Oversight Committee Minutes August 9, 2018 Page 3 through the program and graduate on the 27th. The cost of the camp was estimated at $15,000. This was all donated and not at any charge to the kids. Member Scanlon stated that the past Citizens Police Academy graduates volunteered to help at the camp. Everything went really well and it was very well received. Captain Hawkins stated that next year we will either need more officers to help out, or we will have to accept fewer kids into the camp. Also, the next Citizens Police Academy will start next Monday and there are 25 people in the Academy. ****** ITEM 5, being: DISCUSSION REGARDING PHASE III RADIO CONSULTANTS AND RADIO SYSTEM UPDATE Major Teuscher stated that most of the sites are mostly complete. The equipment has also ar- rived at most of the sites but has not been moved into the buildings. We plan to do a cutover from our old tower by Lakeview School to the new tower. Harris will remove the old tower as per the contract. On Sunday, they will take all of the antennas off the old tower and move them to the new tower. We are in the process of trying to get change orders from Harris for a few of the towers. ****** ITEM 6, being UPDATE ON EMERGENCY OPERATIONS CENTER (EOC) PROJECT Major Foster stated that the last issue is insurance on the project. Member Greenleaf asked if the size of the EOC will be changing. Foster stated that it will be bigger now, but it will not be as hardened as we were getting before. This allows us to add the expansion piece on the end of the building for dispatch and to open up discussions for a joint dispatch center. ****** Item 7, being Citizens Public Safety Oversight Committee Minutes August 9, 2018 Page 4 DISCUSSION REGARDING COMMITTEE’S ANNUAL REPORT Member Greenleaf drafted a letter that he handed out to the Committee that could later be pre- sented to the City Council. Member Price stated that she thought the letter was a little too strong in its wording. She does not think that the SRO program is actually “floundering”. She also be- lieves that the Public Safety Committee is functioning just as it’s supposed to. Member Scanlon stated that we are not “contract administrators”. We are only tasked with reviewing the items after the fact. Kim Coffman stated that she already scheduled a time for the PSST Committee to speak to Council at a Study Session. She stated that she will reschedule this time for later when they have an approved Annual Report. Member Scanlon stated that he thinks the Annual Report looks like it has been patched and plugged over the years and needs to be redone. He also stated on page 2 he would like to have “staffing” added when talking about the SRO program. He would also like emphasize asking for an “Emergency Vehicle Mechanic”. Member Price stated that the current chart is kind of mis- leading, due to it showing the plan and not actually what was completed. Member Scanlon stat- ed that he would also like a change to appendix H to reflect the updated changes to the plan. Captain Hawkins stated that the COP Report for the year has not changed much from the previ- ous year. The only big roll overs are the need for a community survey that fits our needs and to provide a course to educate the public on adult bike safety. We would also like to check on the progress of the COP plan multiple times throughout the year. Member Price made a motion to approve the Annual Report with the changes to page 2, page 4, and the appendix that were agreed on, which was duly seconded by Member Greenleaf; and the question being to approve the Annual Report with the agreed on changes a vote was taken with the following result: YEAS: Members Lea Greenleaf, Linda Price, Joan Goth, Matthew Leal, Melanie Hayes, and Bill Scanlon NAYES: none Member Greenleaf declared the motion carried and the Citizens Public Safety Oversight Committee minutes of July 12, 2018 are approved. ****** Citizens Public Safety Oversight Committee Minutes August 9, 2018 Page 5 Item 8, being ESTABLISH AGENDA TOPICS FOR THE NEXT September 13, 2018 MEETING The September 13th meeting will include the Radio and EOC updates, as well as the Annual Report. ****** Item 9, being MISCELLANEOUS COMMENTS None. ****** Item 10, being ADJOURNMENT Member Price made a motion to adjourn the meeting, which motion was duly seconded by Member Goth; a vote was taken with the following result: YEAS: Members Lea Greenleaf, Linda Price, Joan Goth, Matthew Leal, Melanie Hayes, and Bill Scanlon NAYES: None Meeting adjourned at 5:29 pm.