Commission on the City Plan

LAST REVISED 3/30/2011 11:01 AM MINUTES COMMISSION ON THE CITY PLAN POCD UPDATE SUBCOMMITTEE Tuesday, March 29, 2011 - 7:00 P.M. 23 UNION STREET NORWICH CONNECTICUT LOWER LEVEL CONFERENCE ROOM SPECIAL MEETING AGENDA ITEMS A, B & C – CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM: Chairman Ralph Page called the meeting to order at 7:03 p.m. Committee Members Present: Ralph Page, Peter Davis, Les King, Bob Mills, Deborah Hinchey, Laurie Glenney-Popovich and Keith Ripley. Absent: NONE Also Present: Jacquie Barbarossa, Recording Secretary A quorum was present. D. APPROVAL OF MEETING MINUTES: Upon motion by Les King and seconded by Keith Ripley the members voted unanimously to APPROVE the minutes of the March 1, regular meeting. E. COMMUNICATIONS: None F. OLD BUSINESS: 1. Ranking and discussion of Planning Consultant responses. There was discussion by committee members regarding Peter Smith & Company and Planimetrics presentations. The consensus was that Peter Smith & Company thought “out of the box” and the public needed to have a comfort level with whoever is chosen. Since they were also out of state, the members felt that the price and convenience of meetings might also be an issue. Laurie Glenney-Popovich felt that Planimetrics previous experience with the City would serve the community better. Peter Davis stated that either company would have to work with NPU to create maps for the GIS component and felt Planimetrics would be able to get maps quicker since they were local. Mr. Davis stated that either company would have to adhere to the “Scope of Services” which would outline the document format, information that the City needs to supply, and developing the contract. 1 LAST REVISED 3/30/2011 11:01 AM G. NEW BUSINESS: 1. Selection of Planning Consultant Firm Laurie Glenney-Popovich made a motion to vote on firm selection, seconded by Bob Mills. Ralph Page asked who was in favor of Planimetrics, vote was unanimous. Peter Davis asked the committee members to forward him any items they would like to see in the “Scope of Services” so that he could prepare a draft document. H. OTHER BUSINESS: none I: ADJOURNMENT Upon motion by Les King, and second by Laurie Glenney-Popovich, the Committee voted unanimously to adjourn the meeting at 7:58 p.m. Respectfully submitted, Jacquie Barbarossa, Recording Secretary 2