Community Development Advisory Committee

SPECIAL MEETING: COMMUNITY DEVELOPMENT ADVISORY COMMITTEE MEETING MINUTES January 15, 2010 3:00 P.M. Members Present: Vice-Chairperson Les King, John Mathieu, Red McKeon, Demo Angelopoulos and Edward Derr Others Present: Jennifer Gottlieb, Fire Chief Scandariato, Barry Ellison, City Engineer, Joanne Bruce, secretary Vice-Chairperson Les King called the meeting to order at 3:00 p.m. The newest committee member, Edward Derr, was welcomed. Jennifer Gottlieb explained that this meeting was called because Chief Scandariato requested that the committee consider an insubstantial amendment by allowing him to apply $10,000 in his Greeneville Fire House Rehab account to fund a change order for an architect already working on a contract. The architect was hired and a contract awarded to him under this Rehab account. He was told to deliver a biddable drawing set for a scope of work that was funded from the CDBG-Stimulus grant. The Chief says that there will be more rehab activities at the firehouse in the future and rather than have multiple drawing sets and multiple architects, he would like this architect to include the additional work the Chief will want done in the future on this drawing set. He requests that Public Works and the CD Director can approve an architectural change order to authorize $10,000 additional work. The Program Director said the Program Assistant reported that amount of $10,000 was available after consideration of the present architect contract. Jennifer and Barry stated that they did an extensive review of the submissions and Jennifer deferred to Barry. This was deemed to be the most qualified architect at the best price for this type of work. They mentioned that CLA, a local engineering firm, was being used as a consultant by the architect. Ed Derr asked about the current architectural contract, which was approximately $38,000 Fire Chief Scandariato and Barry Ellison said that coordination of work at the site is best done by having one architect and fewer sets of drawings. Demo was concerned that the architect would be asked under this change order to do interior remodeling design while Demo thought there were some more important things such as a gutter problem or a problem with the antennas on the roof that are maybe more important. Barry said the roof is not leaking and he is monitoring the roof because of the antenna. Emergency management will not be allowed to put more structures on the roof. The Fire Chief that he cleaned out the gutters and that repair of gutters is imminent. There will be city funded repointing of the rear wall in the Spring. Les King questioned what the “shelf life” of the architectural drawings would be, seeing that there will be some unfunded design work in them. Barry said about three years. The Fire Chief said the code allows time to come into compliance. The work is superficial not structural. John Mathieu said work had to be done and made a motion to approve the change order. Les King seconded Vote was unanimous in favor of approval. The CDAC meeting ended at 3:19 p.m.