Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA Monthly meeting of May 27, 2009 Members Present Barney Caulfield Richard Strouse Michael Driscoll David DiBattista Charles Whitty J P Mereen Others Present Bruce Morse, Superintendent John Paesani, PGA Professional Glenn Meadows, Member’s Club John Paty, Maintenance Dept. Mechanic Andrew Holdgren, Maintenance Dept. Intern Meeting called to order at 7:00 pm. Motion made by Mr. Whitty, seconded by Mr. Mereen to approve minutes from April 2009 meeting as presented. This motion passed unanimously. Treasurer’s Report Revenue for April 2009 $ 94,881.82 Revenues YTD5 $396,734.79 Revenues are down about $54,000 over same period last year. Motion by Mr. Mereen, seconded by Mr. DiBattista to approve Treasurer’s report as presented, this motion passed unanimously. Presentation by John Paty: 1) Most golf course maintenance equipment is 13 years old, getting dated. Equipment requires major repairs, leaving too little time for preventative maintenance. a) fairway mowers: one is 3 years old and two are 13+ years old b) trucks are 12 years old, just spent $1,200 on a carburetor c) triplex mowers are starting to show age d) work carts, several have poor suspensions  e) sand pro, pump showing age and lacks power f) tractor, over 20 years old 2) The equipment can be kept going but the cost of repairs and the down time makes this inadvisable. 3) Propose purchasing: a) 2 Workman (heavy trucks) b) Sand pro c) Reelmaster (4 wheel drive unit to cut hills) d) Greenmaster 3050 (performs top cuts) e) Topdresser This list replaces only key equipment that is used every day. A list of requirements, needs, and wants will be put together for the Finance Committee to review before the next NGCA meeting. Chairman’s Report / Correspondence Letter from Member’s Club regarding fees for Member-Guest tournament with further explanation by Glenn Meadows: Club is requesting reduced rate for member-Guest tournament in hopes of enhancing the event and thus encouraging participation. The request is for the NGCA to charge a weekday rate for guest green fees and for golf car fees for both member and guest. Motion by Mr. Driscoll, seconded by Mr. Mereen to charge weekday rates for Member- Guest tournament, this motion passed unanimously. Letter from Member’s Club requesting a rate be set for Norwich Invitational tournament. Motion by Mr. Driscoll, seconded by Mr. Whitty to charge the same green fees for nonmembers in the Norwich Invitational as were charged in 2008, this motion passed unanimously. Letter from CSGA thanking both Golf Shop and Maintenance staffs for their efforts in their One Day tournament held on April 30th. Greens Committee - Cart path repaired on the 9th hole. Clubhouse Committee - No report presented. Planning Committee - No report presented. Budget Committee - Will review proposals for capital purchases and speak with City administration. Superintendent’s Report - Paving went well: • cart paths • area near Caddy Shack dumpster • area in front of Golf Shop and around building Professional’s Report - Memorial Day weekend was very successful, highest revenues and round counts in years. Member’s Club - Nothing further to report. Motion made by Mr. DiBattista, seconded by Mr. Mereen to adjourn at 8:15 pm, this motion passed unanimously.