Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Draft Minutes of NGCA monthly meeting of January 27, 2010 Members Present Barney Caulfield Richard Strouse David DiBattista Charles Whitty Michael E. Driscoll J.P. Mereen Richard Podurgiel Others Present Bruce Morris, Superintendent Glenn Meadows, Member’s Club Meeting called to order at 7:00 p.m. Motion made by Mr. Podurgiel, seconded by Mr. DiBattista, to approve minutes from the December 2009 meeting as presented. This motion passed unanimously. Treasurer’s Report Revenue for 2009 $1,110,270.74 Expenditures to date in 2009 $1,140,378.01 Deficit for 2009 $ 30,107.27 Cash on Hand 12/31/2009 $ 86,165.00 Discussion concerning income vs. expenditures in 2009. Significant efforts to control expenses were made during 2009, but it was a difficult year revenue wise. Chairman’s Report / Correspondence 1) No correspondence has been a received. 2) Discussion concerning employees of the Pro Shop and course including changes for membership costs and cart use. After discussion a motion was made by Mr. Podurgiel, seconded by Mr. DiBattista to provide a 30% discount on the ordinary cost of membership to those staff employees who accumulate at least 350 paid hours per golfing season; to charge $10.00 per round for cart use for these same employees and to provide a free membership to Joseph Jacaruso and to Charles Pemiaz in recognition of their years of service to the NGCA and the limited amount of golf each is playing at this time. The motion was approved unanimously. Greens Committee - No report presented. Clubhouse Committee 1. HVAC work is being completed. 2. The Pro Shop is open limited hours during the week. 3. The Caddy Shack restaurant is opened during the week Wednesdays through Sundays. Planning Committee - No report presented. Budget Committee - No report presented. Marketing Committee 1. Have had discussions with Peter Pan bus line regarding packages for golf course use. 2. Discussions have been held with AmericInn Hotel and Suites in Griswold regarding attracting guests of the hotel anticipating that such an arrangement can be used as a template for arrangements with other area hotels. 3. Have discussed an advertising campaign to be run through the Norwich Bulletin and other local media. 4. The community news letter sent out with the Norwich Department of Public Utilities bills in January 2010 contains a note about the golf course and information about memberships. 5. The committee is considering suggestions to promote our 100th anniversary as a golf course in the present location, the first property having been purchased and developed in 1910. 6. Discussion of running a 13-week ad program in the Norwich Bulletin similar to one previously done. Superintendent’s Report 1. Tree work along the 10th fairway is completed. Several trees were removed along the right side of the fairway to make the hole easier for those slice and do not hit the ball particularly far. 2. Based on the 2010 budget the Superintendent anticipates we will be down 160 man hours per week not including overtime. This will require a careful rescheduling of work and a restriction or elimination of some course work which has been performed on a regular basis up till now. It may require some morning starting times to be moved to later in the morning to allow completion of greens cutting. Member’s Club 1. Member’s Club has set its budget for 2010 year. 2. Member’s Club has discussed the possibility of members joining in midyear and their eligibility to participate in membership club sponsored events. 3. The Member’s Club has had ongoing discussion about what benefits and restrictions are appropriate for associate members to the Members Club. At 7:45 p.m. Mr. Whitty moved to go into Executive Session pursuant to Connecticut General Statute § 1-200 to discuss a proposed lease agreement between the Caddy Shack restaurant and the Norwich Golf Course Authority when publicity about the same would be likely to increase the cost to the authority. This motion was seconded by Mr. DiBattista and it was unanimously voted to go into executive session at 7:46 p.m. At 8:45 p.m. a motion by Mr. DiBattista, seconded by Mr. Podurgiel and unanimously approved, the authority returned to regular session, noting no votes were taken during the executive session. A motion by Mr. DiBattista, seconded by Mr. Mereen approved unanimously the authority adjourned at 8:47 p.m.