Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Draft Minutes of NGCA monthly meeting of August 24, 2011 Members Present Barney Caulfield J.P. Mereen Charles Whitty Richard Podurgiel Michael Driscoll Richard Strouse David DiBattista Others Present John Paesani, Pro Manager Bruce Morse, Superintendent Josh Pothier, Treasurer Glenn Meadows, Member’s Club The meeting was called to order by Chairman Caulfield at 7:02 PM. A motion was made by Richard Podurgiel, seconded by Mr. DiBattista, to approve the minutes of the July 24, 2011 meeting. The motion passed 5-0 with two abstentions, Mereen and Driscoll, who had been absent from the meeting. Treasurer’s Report Through the end of July 2011 revenues were up by $5,000 and expenses down by $23,000 compared to 2010. Revenues for July 2011 were $157,186.46 with revenues for the year of 2011, January 1, 2011 through July 31, 2011, $854,263.18. The Authority will need to take in $341,712.82 during the remainder of the year to meet its budgeted revenues. There was discussion about the budgeting of $32,725, listed as debt service, intended as payment towards the outstanding bond. This sum will be paid to the city at the end of the year and a question was raised as to whether this was the proper amount or whether a lesser amount was necessary. Mr. Pothier will review the matter. There was further discussion noting actual revenues exceeded anticipated revenue in the member’s dues category. This was thought to be attributable to the number of individuals from Pautipaug who joined in 2011 due to the renovations at Pautipaug. It is anticipated that a number of these will not return to the Norwich Golf Course in the 2012 year as the work at Pautipaug will be completed. Similarly there will be a diminution in revenues for green fee play as Pautipaug members return to Pautipaug. A motion to accept the financial report was made by Mr. DiBattista, seconded by Mr. Strouse, and approved unanimously. Caddy Shack II Jason Bromley appeared on behalf of the Caddy Shack II to discuss a refrigerator which has a Freon leak in the copper coils and is also rusting out. The refrigerator is approximately 20 years old. He estimated it would cost about $1,000 to fix it and $3,000 to acquire a new one. This particular model is not made anymore and any replacement refrigerator would be slightly smaller which would assist in fitting it into the kitchen. The refrigerator is the property of the city. Mr. Strouse made a motion to spend up to $3,000 for a new refrigerator, which motion was seconded by Mr. DiBattista, and approved unanimously. Mr. Driscoll made a motion to fund the $3,000 by moving $1,000 from the materials and supply account, #80021 under the NGCA General Budget to Club House Repair and Improvement account #80002 so that there is a total of $3,000 in that account. Mr. DiBattista seconded the motion and it was approved unanimously. Chairman’s Report ¾ No report presented. Clubhouse Committee We will need to do an inventory on all equipment in the clubhouse to determine age and condition of the equipment as well as to resolve any issues as to what is owned by the city and what is owned by the Caddy Shack. Planning Committee ¾ No report presented. Budget Committee The budgeting process should start with the meeting of the committee before the next meeting of the Golf Authority. Marketing Committee The Marketing Committee will meet on September 6, 2011 to discuss running advertising videos for the Golf Course on the television loops at area hotels. Superintendent’s Report 1. The superintendent presented an equipment list giving the age and replacement schedule for the 92 pieces of equipment used by the maintenance staff. The replacement schedule is based on the estimated life of each piece, some of which are already beyond their estimated life. Replacement cost, based on current prices, for all the equipment utilized by the authority would exceed one million dollars. 2. The water bill for the month of July was $17,900. 3. The course has received a bench commemorating Ed Peckham donated by his family. The bench is quite heavy and will be installed by the maintenance staff on the 5th tee. 4. There were discussions about the hurricane preparations to be followed by the maintenance staff. Professional’s Report 1. August has been a little slower this year than last year as we have had rain on weekends and a loss of one tournament. Through August 24th we have revenues of $93,799. 2. The events which have been held in August have all been successful and well run. 3. The Member Guest was continued due to heavy rain. The member’s club would like to reschedule it in September. A motion was made by Mr. Strouse, seconded by Mr. Driscoll, to move the Member Guest to September 25, 2011 and approved unanimously. 4. Mr. Paesani suggested we move certain member tournaments given this change and to permit full use of the course. He suggested moving the Maintenance Revenge Tournament to Sunday, November 2, 2011 and moving the Labenski Tournament to November 15, 2011 in the afternoon to be on the back end of the double shotgun. A motion to approve this suggestion was made by Mr. DiBattista, seconded by Mr. Podurgiel, and approved unanimously. Member’s Club 1. The Four Ball Tournament is finishing and should be completed shortly. 2. The Norwich Invitational had 20 less participants this year than last. 3. The Member’s Club requested the Authority approve the afternoon rate for greens fee play for the Norwich/Shenecossett Tournament. A motion was made by Mr. Podurgiel, seconded by Mr. DiBattista to approve the same and was adopted unanimously. Mr. Podurgiel made a motion as follows: “I hereby move that the Professional Services Agreement between the Pro Manager and the Norwich Golf Course Authority not be renewed after December 31, 2011 and that the Pro Manager be informed that his services being provided to the Norwich Golf Course Authority will end on December 31, 2011.” This motion was seconded by Mr. DiBattista. The motion was approved by a vote of 5-1 (Strouse against) (Driscoll abstained). A motion to adjourn the meeting was made at 8:10 PM by Mr. DiBattista, seconded by Mr. Podurgiel and approved unanimously.