Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Draft Minutes of NGCA monthly meeting of December 28, 2011 Members Present Barney Caulfield Charles Whitty Richard Podurgiel Michael Driscoll Richard Strouse John Paul Mereen David DiBattista Others Present Josh Pothier, Deputy Comptroller Glenn Meadows, Member’s Club Mike Svab Brian Girasoli, Norwich Bulletin Chairman Caulfield called the meeting to order at 7:00 p.m. A motion was made by Mr. DiBattista, seconded by Mr. Podurgiel to approve the minutes of the November 22, 2011 regular meeting and passed unanimously. A motion was then made by Mr. Mereen, seconded by Mr. Podurgiel, to approve the minutes of the special meeting of December 13, 2011 and passed unanimously. Treasurer’s Report The Treasurer’s report was presented by Mr. Pothier. Revenues in November 2011 were $35,233.05. Revenues through the end of November 2011 were $1,159,261.75. This does not include the transfer from surplus of $31,405. Revenue in November 2011 exceeded revenue in November 2010 by approximately $12,000. By year to date figures, revenues in 2011 were approximately $18,000 less than in 2010, excluding the transfer from surplus. The approved 2011 budget contemplated revenues of $1,164,570. With the revenues received through December 28, 2011, the Authority will slightly exceed the anticipated revenue figure for 2011. Total expenses in November 2011were $76,437.97, up approximately $6,000 from 2010 and total expenses through the end of November 2011 were $1,030,080.52, up approximately $15,000 over the end of November 2010. Mr. Pothier opined, using estimated December expenditures, that the Authority would close out the books on calendar year 2011 with revenues exceeding expenses for the year by between $10,000 and $20,000. The improvement in revenues in November 2011 over November 2010 seems due to the good weather experienced in November. The same held true in early December. A motion to accept the Treasurer’s report was made by Mr. Mereen, seconded by Mr. DiBattista and approved unanimously. Committee’s Reports Chairman Caulfield reported that Jason Bromley of Three J’s LLC was using the time while the restaurant was closed to clean the same starting with the kitchen. Chairman Caulfield also thanked Mr. Strouse for his input and assistance working with John Paesani in arranging the transition of Pro Shop operations. John Paesani has prepared a list of the various transition items and information regarding the Pro Shop. There are a number of items in the Pro Shop which will need to be disposed of and Mike Svab will communicate with John Paesani should anything appear to have been inadvertently left there. Clubhouse Committee ¾ No report presented. Green’s Committee ¾ No report presented. Planning Committee ¾ No report presented. Marketing Committee The Marketing Committee wishes to arrange to meet with Mike Svab after the first of the year to discuss promotions and advertising during the 2012 golf season. Budget Committee The Budget for the 2012 season was presented to and approved by the Council of the City of Norwich at its meeting on December 19, 2011. The present members of the Authority were reappointed to terms to run through January 2013. Superintendent’s Report Superintendent Morse was not present but conveyed a request through Chairman Caulfield that the Norwich Golf Course Authority approve hosting the Superintendent’s Golf Tournament to be held on April 30, 2012. A motion to approve this request was made by Mr. Strouse, seconded by Mr. DiBattista and approved unanimously. Member’s Club Mr. Meadows reported that the Member’s Club had held its annual meeting and elected new officers, Arthur Guertin to be president, Glenn Meadows Vice President, Jen DeLucia Treasurer and Larry Carver Secretary. Discussions followed concerning the Member’s Club proposed tournament schedule. Mr. Meadows reported on the number of members participating in the various tournaments and explained the process used to establish the date of the Norwich Invitational Tournament. Upon motion by Mr. Strouse, seconded by Mr. DiBattista, the proposed tournament schedule presented by the Member’s Club was approved unanimously. At 7:35 p.m. Mr. Whitty made a motion to go into Executive Session to discuss the selection and employment of a Head Professional/Manager for the Norwich Golf Course during which session Michael Svab, who had not required that discussion be held in an open meeting, would be asked to participate and at the conclusion of that session the Norwich Golf Course Authority would continue in Executive Session to discuss a lease of the restaurant and snack shack to Three J’s LLC d/b/a The CaddyShack II, publicity prior to agreeing on lease terms carrying the risk of higher costs to the Authority. This motion was seconded by Mr. Podurgiel and approved unanimously. By motion by Mr. DiBattista, seconded by Mr. Whitty and approved unanimously, the Authority came out of Executive Session at 8:05 p.m. with Chairman Caulfield noting that no votes were taken during the Executive Session. A motion was made by Mr. Podurgiel that the Head Professional/Manager be paid the sum of $49,000 for services rendered during calendar year 2012 together with such other benefits and/or compensations which may be mutually agreed to by the parties, this including, but not limited to a payment of $2,500 in two installments for a medical waiver, and that Chairman Caulfield be authorized to execute an agreement satisfactory to him on behalf of the Norwich Golf Course Authority with Head Professional/Manager, Michael Svab, relative to his employment. This motion was seconded by Mr. Mereen and approved unanimously. Mr. Podurgiel then moved to authorize Chairman Caulfield to execute a lease satisfactory to him on behalf of the Norwich Golf Course Authority with the Three J’s LLC d/b/a The CaddyShack II relative to the lease of certain premises consisting of a restaurant and snack shack located at the golf course, 685 New London Turnpike, Norwich Connecticut, 06360, which lease would commence on January 1, 2012 and continue until December 31, 2012, unless sooner terminated as provided in the lease, and further moved that, if the same were mutually agreed to in writing by the parties, the term of the lease might be extended for an additional one year period beginning January 1, 2013 and ending on December 31, 2013 and further moved that the monthly rent to be paid on the first of every month during the 2012 lease term shall be $3,750. This motion was seconded by Mr. Mereen and approved unanimously. A motion to adjourn the meeting at 8:12 p.m. was made by Mr. DiBattista, seconded by Mr. Mereen and approved unanimously.