Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of August 28, 2013 Members Present Bernard Caulfield Charles Whitty Richard Podurgiel Michael Driscoll Richard Strouse David DiBattista J.P. Mereen Others Present Mike Svab, Pro Manager Bruce Morse, Superintendent Tony Madeira, Finance Department Glen Meadows, Member’s Club Call to Order  Chairman Caulfield called the meeting to order at 7:00 p.m. Minutes  A motion to approve the minutes of the meeting of July 24, 2013 was made by Mr. Mereen, seconded by Mr. Podurgiel, and approved unanimously. Financial Report Mr. Madeira presented the financial report. Revenue for the month of July 2013 was $134,019.53, down approximately $22,000 over July of 2012. It was noted that play was down in July due to the extended extremely hot weather. Year to date revenues through the end of July 2013 are $772,031.88. This figure compares unfavorably with the same period in 2012, down by approximately $110,000. With the exception of the “Outings” category which is up approximately $21,000, 2013 over 2012, all categories are generally lower in 2013. Expenses for July were $93,230.33, slightly less than in July of 2012. Year to date expenses through the end of July are $715,738.89, approximately $6,000 greater than the prior year’s figure. Expenses are lower in both the maintenance and Pro Shop accounts but up in the general budget account. As a result of the insurance payment schedule the Authority’s payment to date for insurance is approximately $14,000 higher than it was at the same time in 2012. As a result there will be less expenses in this category during the rest of the year. Expenses listed under the  repairs and maintenance account are also up approximately $10,000 over 2012. Net profit for July was $40,789.25, $24,000 less than July of 2012. Year to date net profit is $56,229 as of the end of July. This is $116,000 less than a comparable figure for 2012. Mr. Madeira noted that 2012, from a profit point of view, represented a perfect storm of good fortune. The cash balance stands at $252,900 as of July 31, 2013 which he believes to be quite healthy and consistent with the experience of most recent years. Mr. Svab and Mr. Madeira discussed the August revenues which are approximately $135,000 through August 27th. Mr. Svab estimated the end of the month figure would be from $150,000 to $155,000. A motion to accept the financial report was made by Mr. DiBattista, seconded by Mr. Mereen, and approved unanimously. Caddy Shack Mr. Madeira reported the Caddy Shack is current on its lease obligations, in fact has a credit of $660 through the end of August. A motion to accept the report with respect to the Caddy Shack operation was made by Mr. Podurgiel, seconded by Mr. Mereen and approved unanimously. Correspondence  No correspondence was received. COMMITTEE REPORTS  Chairman’s Report Mr. Caulfield proposed a schedule of meetings for the 2014 year. Meetings will generally be on the 4th Wednesday of the month. A motion to approve the schedule was made by Mr. DiBattista, seconded by Mr. Strouse and approved unanimously. Mr. Caulfield indicated he would arrange a walking tour of the course to take place in late September or early October. This is intended to identify conditions which may need to be and can be addressed and to prioritize the addressing of the same. We anticipate that much of this work will need to be done in-house as late season and winter work. Interested parties will be invited to participate in the tour and he will provide notice once the date is set. Mr. Caulfield led a discussion in improvements of be made which could the first tee. Carts seem to back up in the area between the tee and the driveway entrance sometimes inhibiting the smooth flow of traffic and golfers. Mr. Strouse suggested we consider a new entrance onto the  tee, not from the back of the tee as presently structured, but from an area along the clubhouse side of the tee in front of the existing starter’s structure. Any improvements would probably be made during the late season or winter. Mr. Caulfield suggested we host an event honoring Joe Jacaruso for his many years of service to the golf course. He suggested it be held from 12:30-1:30 p.m. on September 10, 2013 as the senior league will be playing that day and Mr. Jacaruso has been a longtime member of the senior league. A motion to expend up to $500 for refreshments at such an event was made by Mr. Podurgiel, seconded by Mr. DiBattista and approved unanimously.  Clubhouse Committee Mr. Caulfield reported that plans are under way to convert from oil heat to gas. He asked the budget committee to consider the cost of conversion in establishing a budget for the 2014 year.  Greens Committee  No report presented.  Planning Committee  No report presented.  Marketing Committee Mr. Podurgiel reported the marketing committee has discussed various proposals to seek additional revenue during the autumn season. He presented some of the proposals and potential variations with respect to them. After considerable discussion Mr. Podurgiel made a motion, seconded by Mr. DiBattista, that the Authority establish a package for greens fee’s players to start September 3, 2013 whereby greens fee’s players paying the full greens fee rate and taking a cart be provided with a $10 food card at no additional cost. This special will be available on all days except Saturday and will run through the end of the golfing season or December 31, 2013 whichever comes first.  Beautification Committee  No report presented.  Budget Committee Mr. Whitty requested that Mr. Morse and Mr. Svab turn in drafts of their proposed budget no later than mid September to allow the committee to get an early start on the budget. Drafts should be sent to Mr. Madeira for distribution.  Superintendant’s Report  Mr. Morse reported the water bill for the month of July was $17,578.77 and he anticipates a similar water bill in August. Mr. Morse presented a proposal for security cameras in the area of the maintenance building. F ollowing Mr. Morse’s presentation Mr. DiBattista made a motion to expend up to $1,700 for a camera array, which motion was seconded by Mr. Mereen and approved unanimously.  Pro Manager’s Report Mr. Svab reported that Jason Bromley had arranged to have a dishwasher owned by the Authority serviced with the charge of $697.92 charge paid by the Caddy Shack. He also reported that one of the operators of the beverage cart had struck an area of the clubhouse causing approximately $200 worth of damage which will be fixed. Mr. Svab received a complaint about a tree located on property either at the edge of the golf course or within the public right of way outside it. He notified the tree warden who inspected the same and concluded it was partially within or overhanging the public right of way owned by the city and partially within or overhanging golf course property. Mr. Strouse and Mr. Whitty volunteered to determine the exact line. Consensus opinion was the tree should be removed and Mr. Caulfield will arrange to get prices to limb or remove the tree while Mssrs. Strouse and Mereen attempt to determine whether the Authority bears any responsibility for the same by determining the ownership of the property on which it stands.  Member’s Club  No report presented. Adjournment Mr. DiBattista made a motion to adjourn the meeting at 8:16 p.m. which was seconded by Mr. Podurgiel and approved unanimously.